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Management and Finance Committee

November 17, 2020 @ 19:00

Paper B4 - Management _ Finance - Tuesday 17 November 2020

Present:                                 Councillor Matthew Boles (Chairman)

 

Councillor Sean Brennan

Councillor Tim Davies

Councillor David Dobbie

Councillor Paul Key

Councillor Baptiste Velan

 

 

In Attendance:

 

Tom Clay                                Town Clerk

Rachel Allbones                      Deputy Clerk & RFO

Sean Alcock                            Operations Manager

 

 

Also Present:                         Richard Kane, Gainsborough Trinity Foundation

Damon Parkinson, Gainsborough Trinity Foundation

 

 

 

  1. TO RECEIVE APOLOGIES FOR ABSENCE

 

Councillor Harry Clarke

Councillor Keith Panter

 

 

  1. TO RECEIVE MEMBERS’ DECLARATIONS OF INTEREST IN ACCORDANCE WITH THE LOCALISM ACT 2011 AND TO RECEIVE ANY APPLICATIONS FOR DISPENSATION

           

None declared.

 

 

  1. MINUTES FROM THE PREVIOUS MEETING (Paper A)

 

  1. Minutes of the meeting of Management and Finance Committee held Wednesday 21 October 2020

 

RESOLVED that the minutes of the Management and Finance Committee meeting held on Wednesday 21 October 2020 be confirmed and signed as a correct record.

 

Note: Councillors Davies, Dobbie and Key abstained from voting on the above resolution.

 

 

  1. ROSES SPORTS GROUND AND PAVILION

 

Richard Kane gave a presentation to the Committee about what had been achieved since Gainsborough Trinity Foundation took over the site and what the plans were for it.

 

It was noted that no motion could be made. The following was proposed:   That a small and informal group be set up consisting of Gainsborough Town Council, West Lindsey District Council

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and Gainsborough Trinity Foundation to work together on the issues at Roses Sports Ground and Pavilion and to work on future plans.

 

An in-principle vote was taken, and the proposal was accepted. The Town Clerk was asked to contact members of the organisations listed above.

 

Note: Councillor Key voted against the proposal.

 

Note: Councillors Boles and Velan abstained.

 

 

            Note: Councillor Velan, Richard Kane and Damon Parkinson left the meeting at 7:52pm

 

 

  1. FINANCIAL REPORTS (Papers B, C & D)

 

Committee received and considered the following reports:

 

  1. Unpaid Expenditure Transactions for 12 November 2020
  2. Cashbook Summary (including due and unpaid transactions) for 12 November 2020

iii.    Budget Comparison Report (including due and unpaid transactions) for 12 November 2020

 

RESOLVED that Members accept and approve the following reports: –

  • Unpaid Expenditure Transactions for 12 November 2020
  • Cashbook Summary (including due and unpaid transactions) for 12 November 2020
  • Budget Comparison Report (including due and unpaid transactions) for 12 November 2020

                                                                                    

 

  1. MONTHLY BANK RECONCILIATIONS (Paper E)

 

Committee considered sign off of the monthly bank reconciliation for the month of October 2020 as per the paragraph 2.2 in Financial Regulations.

 

RESOLVED to accept and sign off the Bank Reconciliation for 31 October 2020.

 

 

  1. 2021/2022 BUDGET AND OUTSTANDING WORKS (Paper F)

 

Members considered budget requirements for 2021/22 and consider and a draft budget estimate and precept level.

 

RESOLVED to: –

  1. note the report, proposed budget and precept level;
  2. instruct the Town Clerk and Deputy Clerk to send in the estimate form accordingly with 3% increase on the 19/20 precept level, and;
  • consider this matter again at the next ordinary meeting.

 

Note: Councillor Dobbie abstained from voting on the above resolution

 

 

  1. GENERAL CEMETERY GREEN WASTE COMPOUND FENCE

 

RESOLVED to under Standing Order 10.a.vi to change the order of business and defer the item to the end of the meeting.

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  1. COMPLAINTS

 

Members noted no complaints had been received.

 

 

  1. GENERAL CEMETERY GREEN WASTE COMPOUND FENCE

 

RESOLVED under Standing Order 10.a.xi to exclude the press and public from the meeting in respect of confidential or other information which is prejudicial to the public interest.

 

Committee considered options relating to the green waste compound fencing at the General Cemetery.

 

RESOLVED to accept the quotation from ADB Builders of £2,300 to fence in the 45m green waste compound.

 

Note: Councillor Key abstained from voting on the above resolution.

 

Meeting concluded at 8.48pm

Details

Date:
November 17, 2020
Time:
19:00
Event Category: