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Levellings Site Improvement Working Group March

February 7, 2020 @ 15:00 - 15:30

8. Levellings Improvements Working Group - Friday 7 February 2020

Present:

Councillor Richard Craig (Chairman)

Councillor Paul Key

Councillor Keith Panter – ex officio

 

 

In Attendance:

 

Tom Clay                                Town Clerk

Rachel Allbones                      Deputy Clerk / RFO

 

 

 

  1. APOLOGIES FOR ABSENCE

 

None received.

 

 

  1. DECLARATIONS OF INTEREST

           

None received.

 

 

  1. MINUTES OF THE PREVIOUS MEETING (Paper A)

 

  1. Minutes of the meeting of Levellings Site Improvement Working Group held Monday 30 December 2019

 

RESOLVED that the minutes of the Levellings Site Improvement Working Group meeting held on Monday 30 December 2019 be confirmed and signed as a correct record.

 

 

  1. MR ASSOCIATES REVISED PROPOSAL (Paper B)

 

            RESOLVED to agree the amended proposal.

 

 

  1. PROJECT PLAN (Paper C)

 

Members NOTED the updated project plan.

 

 

  1. DISCUSS TIMELINES AND THE TIMESCALE

 

Members NOTED the updated timeline.

 

  1. PREPARE REPORT FOR THE COMMUNITY SERVICES COMMITTEE

           

RESOLVED to present the Community Services Committee with the MR Associates proposal, Project plan and Councillor Craig will prepare a report for Councillor Key to present to the Committee.

 

 

  1. SUPPORTING INFORMATION FOR MR ASSOCIATES (Paper D)

 

Members NOTED the insurance documents provided by MR Associates.

 

The Chairman advised that within MR Associates scope of work they were going to provide an Ordinance Survey Plan for the site, which the Town Council already hold, and they requested a copy of the lease agreement.

 

RESOLVED to share the OS Map and lease agreement with MR Associates.

 

The Chairman advised that this would reduce the proposed cost to the Council.

 

 

  1. PAYMENT OF FIRST INVOICE FROM MR ASSOCIATES (Paper E)

 

The Chairman requested agreement from the working group to pay the first invoice of 30% of the cost within the proposal.

 

The Deputy Clerk requested that the proposal be amended due to the Council providing the OS Map and a revised invoice submitted.

 

RESOLVED that the working group are happy for the initial 30% payment be made once a revised invoice is submitted.

 

The meeting closed at 3.29pm

Details

Date:
February 7, 2020
Time:
15:00 - 15:30
Event Category:

Venue

Marshalls Sports Ground and Community Hall