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Full Council

July 6, 2022 @ 19:00 - 21:00

2022-07-06- FC Public papers

Minutes of the Full Council meeting 06 July 2022

held in the Function Room, Marshalls Sports Ground, Middlefield Lane, Gainsborough

Councillors Present

  Tim Davies Sally Loates Keith Panter  
  David Dobbie Liam Muggeridge James Plastow Kenneth Woolley
Dennis Dannatt Paul Key Julie Musonda    
Caz Davies   Pat O’Connor Aaron Taylor  

 

Councillors Absent

Matt Boles       Baptiste Velan
Richard Craig     Denise Schofield  
  Chris Lambie      

 

In attendance:

Belina Boyer (TC) Rachel Allbones (DC)    

 

Also present: two members of the public

Agenda no

Agenda item title

Resolution

Action

Power

Open Forum (Members of the public are welcome to present any matter relevant to the wellbeing of Gainsborough Town and each president will receive the attention of the council for a period not exceeding 3 minutes, with a maximum of 15 minutes in total. Please see the Council’s Public Participation at Meetings Policy and Standing Orders 3 f-l for details.

Recording, including filming, audio recording, taking photographs, blogging, tweeting and the use of other social media websites is permitted at council meetings which are open to the public.  Anyone wishing to do so MUST adhere to the protocol laid out in the council’s  Filming and Recordings of Meetings Policy.

A Member of the public attended regarding the sale and purchase of a shed for a plot on Love Lane allotments.

 

The Council resolved to investigate and take statements from relevant parties and a report put to the relevant committee.

TC to investigate and take statements from relevant parties selling and purchasing the shed on Love Lane allotments. Public Bodies (Admissions to Meetings) Act 1960, s 1(1). As amended by The Openness of Local Government Bodies Regulations 2014, s3
FC23/047 To note apologies for absence. Cllrs Craig, Schofield, Boles and Lambie   Local Government Act 1972, s85 (1) & Sch 12, p40.
FC23/048 To receive any declarations of interest in accordance with the requirements of the Localism Act 2011. None received.   Localism Act 2011, s31.
FC23/049 To consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests, not previously recorded. None received.   Localism Act 2011, s33.
FC23/050 To receive and note the Town Clerk’s report (for information only)

Paper A

Members resolved to defer until the end of the meeting in order to exclude press and public.   N/A
FC23/051 To determine which items on the agenda, if any, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. There were none.   Public Bodies (Admissions to Meetings) Act 1960 1 (2)
FC23/052 Minutes of the previous meeting(s)

To receive the minutes of the previous Gainsborough Town Council meeting(s) and resolve to sign these as a true record of the meeting(s).
Paper B – Extraordinary Full Council 15 June 2022

Cllr Dobbie advised he had submitted apologies on 1 July when the meeting was called.

 

The Council resolved to sign the minutes of the meeting 15 June 2022 as true record of that meeting.

 

Cllr Muggeridge abstained from voting.

DC publish approved minutes. Local Government Act 1972, Sch 12, p41 (1). 
FC23/053 To note the draft minutes of the committee meetings and the decisions contained therein.

Paper C – Personnel Committee, 8 June 2022

Paper D – Property and Services Committee, 14 June 2022

Paper E – Finance and Strategy Committee, 21 June 2022

Paper F – Planning Committee, 28 June 2022

The Council noted the draft minutes of the committees.   Local Government Act 1972, s 112 
FC23/054 Christmas Working Group

To consider adoption of the Christmas Working Group Terms of Reference, and (if adopted) appoint members thereto

Paper G

Cllr Key informed Council that he and Cllrs Dannatt, Key & Panter had met with Marshalls Yard employees who are organising the 2022 Christmas event. He felt comfortable that the TC should work alongside them and WLDC for the 2022 event and not run a separate event.

The DC questioned if the TOR were fit for purpose if the Council were potentially going to work with Marshalls Yard and WLDC as in previous years.

The Council resolved to adopt of the Christmas Event Working Group Terms of Reference.

Cllr T Davies voted against and Cllrs C Davies, Loates and Woolley abstained from voting.

The Council resolved to appoint Cllrs  Dannatt, Key, Panter & Plastow to the  Christmas Event Working Group.

Cllrs  Dannatt, Key, Panter & Plastow to arrange Christmas Event Working Group meetings to discuss and propose options for the re-use of the old Christmas lights.

 

LGA1972, s.101
FC23/055 To consider the following recommendation from Property and Services Committee for approval.

a)    (PS23/040) The Committee resolved to recommend to Full Council to contribute £1,000 towards the 2022 Illuminate event from general reserves.

The Council resolved to contribute £1,000 towards the 2022 Illuminate event from general reserves. TC to inform Anna Scott at WLDC. LGA1972, s.144
FC23/056 To consider the following recommendations from Finance and Strategy Committee for approval.

 

a)     (FS/23/026) The Committee resolved to recommend to Full Council concerning: –

·          Richmond House Conservatory

Rather than continuing with plans to replace the existing conservatory with a replacement more in keeping with the house to work with WLDC and other stakeholders towards the demolition of the existing structure with a view to re-instating the façade to its original form adding ramped and stepped access to the gardens whilst potentially retaining a double door set.

Listed Building Consent would be required for the process.

·          Cemetery Extension

Move forward with the potential of obtaining the former nursery site to the right of the entrance of the General Cemetery (but not the lawned area to the right of the drive) and look at quotations for valuing the land.

·          LUF Baltic Mill Playground

Engage in consultation with WLDC on design, equipment and community engagement without a view of adding the new park to the council’s assets to own or maintain.

 

b)    (FS/23/027) The Committee resolved to recommend to Full Council to take £500 from general reserves and spend this and the total of the events budget of £2500 on a 50% contribution to a Food Lovers festival.

 

c)     (FS/23/028) The Committee resolved to recommend to Full Council to make a budget virement from ‘Employee Costs, Gross salary 1000/1’ to a new budget line ‘Employee Costs, Governance Support 1000/5’ of £3,400 for the Job Evaluation of all staff and Organisational Review.

d) (FS/23/023) The Committee resolved to recommend to Full Council that a Policy Working Group lead by Cllr. O’Connor undertakes a full review of both documents (Standing Orders & Finance Regulations) and presents its findings for adoption at a later stage.

The Council resolved that the next strategic action steps with WLDC are: –

·          Richmond House Conservatory

Rather than continuing with plans to replace the existing conservatory with a replacement more in keeping with the house to work with WLDC and other stakeholders towards the demolition of the existing structure with a view to re-instating the façade to its original form adding ramped and stepped access to the gardens whilst potentially retaining a double door set.

Listed Building Consent would be required for the process.

·          Cemetery Extension

Move forward with the potential of obtaining the former nursery site to the right of the entrance of the General Cemetery (but not the lawned area to the right of the drive) and look at quotations for valuing the land.

·          LUF Baltic Mill Playground

Engage in consultation with WLDC on design, equipment and community engagement without a view of adding the new park to the council’s assets to own or maintain.

 

 

 

The Council resolved to take £500 from general reserves and spend this and the total of the events budget of £2500 on a 50% contribution to a Food Lovers festival.

 

The Council resolved to make a budget virement from ‘Employee Costs, Gross salary 1000/1’ to a new budget line ‘Employee Costs, Governance Support 1000/5’ of £3,400 for the Job Evaluation of all staff and Organisational Review.

 

 

The Council resolved that a Policy Working Group lead by Cllr. O’Connor undertakes a full review of both documents (Standing Orders & Finance Regulations) and presents its findings for adoption at a later stage.

TC to inform Gary Reevell (Team Manager Property & Assets) at WLDC.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

TC to inform Ady Selby at WLDC.

 

DC to make budget virement.

 

n/a

LGA1972, s.144

 

 

 

LGA1972, s.112

LGA1972, s.101

FC23/057 To consider adoption of the Policy Review Working Group Terms of Reference and appoint members thereto (if adopted).

Paper H

The Council resolved to adopt of the Policy Review Working Group Terms of Reference subject to agreed amendments and appoint Cllrs T Davies & Key.

Cllr Dobbie abstained from voting.

  LGA1972, s.101
FC23/058 To note the dates of a recent staff resignation and consider adjusting the council offices official opening times taking into account current staff shortages.

Paper I

The Council resolved to note the recent staff resignation and: –

·     restrict active phone hours to core times of 10.00-12.00 and 13.00-15.00

·     restrict visitors to appointments only until additional members of office staff can be recruited.

·     Funeral directors will be given direct line contact details Monday to Friday but will be encouraged to make enquiries emailing a dedicated email address.

·     A new phone message to be recorded similar to the WLDC one which will signpost callers to relevant WLDC, LCC and ACIS services.

   
FC23/059 To consider hiring administrative agency staff in the interim until an Admin Support Officer (or similar) can be appointed and take up post to handle incoming phone calls, mail, enquiries and other administrative tasks.

If approved to allow the virement of the necessary funds from ‘Employee Costs, Gross salary 1000/1’ to ‘Agency Staff 1000/6 ‘.

Paper J

The Council resolved to employ temporary agency staff for the admin role for 37 hours per week at the earliest opportunity.

The Council resolved to allow the virement of the necessary funds from ‘Employee Costs, Gross salary 1000/1’ to ‘Agency Staff 1000/6.

 

  LGA1972, s.112
The Council resolved to exclude the public and press. Two members of the public left the meeting.
FC23/050 To receive and note the Town Clerk’s report (for information only)
Paper A
Members noted the report.   N/A
FC23/060 To note the application for FCC Communities Foundation application for improvements on the Levellings Park and resolve to commit the council’s earmarked reserves of £16,945.50 to the project and confirm the third-party funding of £10,750 required under the terms of the grant conditions from reserves if required.
Paper K
The council resolved to commit its earmarked reserves and if needed £10,750 from general reserves to support the FCC grant application for £100,000. Meanwhile further funding applications and support will be sought from other third-party sources. TC: Write confirmation letter to FCC LGA1972, s.112
FC23/061 To note the correspondence previously circulated by email – for information only.
Paper L
The Council noted the correspondence as previously circulated.   N/A
FC23/062 To note the date and time of the next Full Council Meeting scheduled for 07 September 2022 at 19.00. The Council noted the date and time of the next Full Council Meeting scheduled for 07 September 2022 at 19.00.   Local Government Act 1972, Sch 12, p10 (2)(a)

Details

Date:
July 6, 2022
Time:
19:00 - 21:00
Event Category:

Venue

Marshalls Sports Ground and Community Hall

Organiser

Deputy Clerk