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Full Council

July 6 @ 19:00 - 21:00

2022-07-06- FC Public papers

Agenda & meeting papers can be accessed in the PDF pack above once available. 

Council meetings will be held in the Function Room at Marshalls Sports Ground, Middlefield Lane, Gainsborough. Public and press are welcome to attend.

You are hereby invited to attend a meeting of the Full Council which will be held on Wednesday 6 July 2022 at 7.00pm at Marshalls Sports Ground, Middlefield Lane, Gainsborough.

The business of the meeting is set out in the agenda below.

Belina Boyer
Town Clerk

Agenda no Agenda item title Power
Open Forum (Members of the public are welcome to present any matter relevant to the wellbeing of Gainsborough Town and each president will receive the attention of the council for a period not exceeding 3 minutes, with a maximum of 15 minutes in total. Please see the Council’s Public Participation at Meetings Policy and Standing Orders 3 f-l for details.


Recording, including filming, audio recording, taking photographs, blogging, tweeting and the use of other social media websites is permitted at council meetings which are open to the public.  Anyone wishing to do so MUST adhere to the protocol laid out in the council’s  Filming and Recordings of Meetings Policy.

Public Bodies (Admissions to Meetings) Act 1960, s 1(1). As amended by The Openness of Local Government Bodies Regulations 2014, s3
FC23/047 To note apologies for absence. Local Government Act 1972, s85 (1) & Sch 12, p40.
FC23/048 To receive any declarations of interest in accordance with the requirements of the Localism Act 2011. Localism Act 2011, s31.
FC23/049 To consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests, not previously recorded. Localism Act 2011, s33.
FC23/050 To receive and note the Town Clerk’s report (for information only)

Paper A

FC23/051 To determine which items on the agenda, if any, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. Public Bodies (Admissions to Meetings) Act 1960 1 (2)
FC23/052 Minutes of the previous meeting(s)

To receive the minutes of the previous Gainsborough Town Council meeting(s) and resolve to sign these as a true record of the meeting(s).
Paper B – Extraordinary Full Council 15 June 2022

Local Government Act 1972, Sch 12, p41 (1). 
FC23/053 To note the draft minutes of the committee meetings and the decisions contained therein.

Paper C – Personnel Committee, 8 June 2022

Paper D – Property and Services Committee, 14 June 2022

Paper E – Finance and Strategy Committee, 21 June 2022

Paper F – Planning Committee, 28 June 2022

Local Government Act 1972, s 112 
FC23/054 Christmas Working Group

To consider adoption of the Christmas Working Group Terms of Reference, and (if adopted) appoint members thereto

Paper G

LGA1972, s.101
FC23/055 To consider the following recommendation from Property and Services Committee for approval.

(PS23/040) The Committee resolved to recommend to Full Council to contribute £1,000 towards the 2022 Illuminate event from general reserves.

LGA1972, s.144
FC23/056 To consider the following recommendations from Finance and Strategy Committee for approval.

a)    (FS/23/026) The Committee resolved to recommend to Full Council concerning: –

·      Richmond House Conservatory

Rather than continuing with plans to replace the existing conservatory with a replacement more in keeping with the house to work with WLDC and other stakeholders towards the demolition of the existing structure with a view to re-instating the façade to its original form adding ramped and stepped access to the gardens whilst potentially retaining a double door set.

Listed Building Consent would be required for the process.

·      Cemetery Extension

Move forward with the potential of obtaining the former nursery site to the right of the entrance of the General Cemetery (but not the lawned area to the right of the drive) and look at quotations for valuing the land.

·      LUF Baltic Mill Playground

Engage in consultation with WLDC on design, equipment and community engagement without a view of adding the new park to the council’s assets to own or maintain.

b)    (FS/23/027) The Committee resolved to recommend to Full Council to take £500 from general reserves and spend this and the total of the events budget of £2500 on a 50% contribution to a Food Lovers festival.

c)    (FS/23/028) The Committee resolved to recommend to Full Council to make a budget virement from ‘Employee Costs, Gross salary 1000/1’ to a new budget line ‘Employee Costs, Governance Support 1000/5’ of £3,400 for the Job Evaluation of all staff and Organisational Review.

d)    (FS/23/023) The Committee resolved to recommend to Full Council that a Policy Working Group lead by Cllr. O’Connor undertakes a full review of both documents (Standing Orders & Finance Regulations) and presents its findings for adoption at a later stage.












LGA1972, s.144



LGA1972, s.112


  LGA1972, s.101

FC23/057 To consider adoption of the Policy Review Working Group Terms of Reference and appoint members thereto (if adopted).

Paper H

LGA1972, s.101
FC23/058 To note the dates of a recent staff resignation and consider adjusting the council offices official opening times taking into account current staff shortages.

Paper I

FC23/059 To consider hiring administrative agency staff in the interim until an Admin Support Officer (or similar) can be appointed and take up post to handle incoming phone calls, mail, enquiries and other administrative tasks.

If approved to allow the virement of the necessary funds from ‘Employee Costs, Gross salary 1000/1’ to ‘Agency Staff 1000/6 ‘.

Paper J

LGA1972, s.112
FC23/060 To note the application for FCC Communities Foundation application for improvements on the Levellings Park and resolve to commit the council’s earmarked reserves of £16,945.50 to the project and confirm the third party funding of £10,750 required under the terms of the grant conditions from reserves if required.

Paper K

LGA1972, s.112
FC23/061 To note the correspondence previously circulated by email – for information only.

Paper L

FC23/062 To note the date and time of the next Full Council Meeting scheduled for 07 September 2022 at 19.00. Local Government Act 1972, Sch 12, p10 (2)(a)



July 6
19:00 - 21:00
Event Category:


Marshalls Sports Ground and Community Hall


Deputy Clerk