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Full Council
July 6, 2022 @ 19:00 - 21:00
Minutes of the Full Council meeting 06 July 2022
held in the Function Room, Marshalls Sports Ground, Middlefield Lane, Gainsborough
Councillors Present
| Tim Davies | Sally Loates | Keith Panter | ||
| David Dobbie | Liam Muggeridge | James Plastow | Kenneth Woolley | |
| Dennis Dannatt | Paul Key | Julie Musonda | ||
| Caz Davies | Pat O’Connor | Aaron Taylor |
Councillors Absent
| Matt Boles | Baptiste Velan | |||
| Richard Craig | Denise Schofield | |||
| Chris Lambie |
In attendance:
| Belina Boyer (TC) | Rachel Allbones (DC) |
Also present: two members of the public
Agenda no |
Agenda item title |
Resolution |
Action |
Power |
| Open Forum | (Members of the public are welcome to present any matter relevant to the wellbeing of Gainsborough Town and each president will receive the attention of the council for a period not exceeding 3 minutes, with a maximum of 15 minutes in total. Please see the Council’s Public Participation at Meetings Policy and Standing Orders 3 f-l for details.
Recording, including filming, audio recording, taking photographs, blogging, tweeting and the use of other social media websites is permitted at council meetings which are open to the public. Anyone wishing to do so MUST adhere to the protocol laid out in the council’s Filming and Recordings of Meetings Policy. |
A Member of the public attended regarding the sale and purchase of a shed for a plot on Love Lane allotments.
The Council resolved to investigate and take statements from relevant parties and a report put to the relevant committee. |
TC to investigate and take statements from relevant parties selling and purchasing the shed on Love Lane allotments. | Public Bodies (Admissions to Meetings) Act 1960, s 1(1). As amended by The Openness of Local Government Bodies Regulations 2014, s3 |
| FC23/047 | To note apologies for absence. | Cllrs Craig, Schofield, Boles and Lambie | Local Government Act 1972, s85 (1) & Sch 12, p40. | |
| FC23/048 | To receive any declarations of interest in accordance with the requirements of the Localism Act 2011. | None received. | Localism Act 2011, s31. | |
| FC23/049 | To consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests, not previously recorded. | None received. | Localism Act 2011, s33. | |
| FC23/050 | To receive and note the Town Clerk’s report (for information only)
Paper A |
Members resolved to defer until the end of the meeting in order to exclude press and public. | N/A | |
| FC23/051 | To determine which items on the agenda, if any, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. | There were none. | Public Bodies (Admissions to Meetings) Act 1960 1 (2) | |
| FC23/052 | Minutes of the previous meeting(s)
To receive the minutes of the previous Gainsborough Town Council meeting(s) and resolve to sign these as a true record of the meeting(s). |
Cllr Dobbie advised he had submitted apologies on 1 July when the meeting was called.
The Council resolved to sign the minutes of the meeting 15 June 2022 as true record of that meeting.
Cllr Muggeridge abstained from voting. |
DC publish approved minutes. | Local Government Act 1972, Sch 12, p41 (1). |
| FC23/053 | To note the draft minutes of the committee meetings and the decisions contained therein.
Paper C – Personnel Committee, 8 June 2022 Paper D – Property and Services Committee, 14 June 2022 Paper E – Finance and Strategy Committee, 21 June 2022 Paper F – Planning Committee, 28 June 2022 |
The Council noted the draft minutes of the committees. | Local Government Act 1972, s 112 | |
| FC23/054 | Christmas Working Group
To consider adoption of the Christmas Working Group Terms of Reference, and (if adopted) appoint members thereto Paper G |
Cllr Key informed Council that he and Cllrs Dannatt, Key & Panter had met with Marshalls Yard employees who are organising the 2022 Christmas event. He felt comfortable that the TC should work alongside them and WLDC for the 2022 event and not run a separate event.
The DC questioned if the TOR were fit for purpose if the Council were potentially going to work with Marshalls Yard and WLDC as in previous years. The Council resolved to adopt of the Christmas Event Working Group Terms of Reference. Cllr T Davies voted against and Cllrs C Davies, Loates and Woolley abstained from voting. The Council resolved to appoint Cllrs Dannatt, Key, Panter & Plastow to the Christmas Event Working Group. |
Cllrs Dannatt, Key, Panter & Plastow to arrange Christmas Event Working Group meetings to discuss and propose options for the re-use of the old Christmas lights.
|
LGA1972, s.101 |
| FC23/055 | To consider the following recommendation from Property and Services Committee for approval.
a) (PS23/040) The Committee resolved to recommend to Full Council to contribute £1,000 towards the 2022 Illuminate event from general reserves. |
The Council resolved to contribute £1,000 towards the 2022 Illuminate event from general reserves. | TC to inform Anna Scott at WLDC. | LGA1972, s.144 |
| FC23/056 | To consider the following recommendations from Finance and Strategy Committee for approval.
a) (FS/23/026) The Committee resolved to recommend to Full Council concerning: – · Richmond House Conservatory Rather than continuing with plans to replace the existing conservatory with a replacement more in keeping with the house to work with WLDC and other stakeholders towards the demolition of the existing structure with a view to re-instating the façade to its original form adding ramped and stepped access to the gardens whilst potentially retaining a double door set. Listed Building Consent would be required for the process. · Cemetery Extension Move forward with the potential of obtaining the former nursery site to the right of the entrance of the General Cemetery (but not the lawned area to the right of the drive) and look at quotations for valuing the land. · LUF Baltic Mill Playground Engage in consultation with WLDC on design, equipment and community engagement without a view of adding the new park to the council’s assets to own or maintain.
b) (FS/23/027) The Committee resolved to recommend to Full Council to take £500 from general reserves and spend this and the total of the events budget of £2500 on a 50% contribution to a Food Lovers festival.
c) (FS/23/028) The Committee resolved to recommend to Full Council to make a budget virement from ‘Employee Costs, Gross salary 1000/1’ to a new budget line ‘Employee Costs, Governance Support 1000/5’ of £3,400 for the Job Evaluation of all staff and Organisational Review. d) (FS/23/023) The Committee resolved to recommend to Full Council that a Policy Working Group lead by Cllr. O’Connor undertakes a full review of both documents (Standing Orders & Finance Regulations) and presents its findings for adoption at a later stage. |
The Council resolved that the next strategic action steps with WLDC are: –
· Richmond House Conservatory Rather than continuing with plans to replace the existing conservatory with a replacement more in keeping with the house to work with WLDC and other stakeholders towards the demolition of the existing structure with a view to re-instating the façade to its original form adding ramped and stepped access to the gardens whilst potentially retaining a double door set. Listed Building Consent would be required for the process. · Cemetery Extension Move forward with the potential of obtaining the former nursery site to the right of the entrance of the General Cemetery (but not the lawned area to the right of the drive) and look at quotations for valuing the land. · LUF Baltic Mill Playground Engage in consultation with WLDC on design, equipment and community engagement without a view of adding the new park to the council’s assets to own or maintain.
The Council resolved to take £500 from general reserves and spend this and the total of the events budget of £2500 on a 50% contribution to a Food Lovers festival.
The Council resolved to make a budget virement from ‘Employee Costs, Gross salary 1000/1’ to a new budget line ‘Employee Costs, Governance Support 1000/5’ of £3,400 for the Job Evaluation of all staff and Organisational Review.
The Council resolved that a Policy Working Group lead by Cllr. O’Connor undertakes a full review of both documents (Standing Orders & Finance Regulations) and presents its findings for adoption at a later stage. |
TC to inform Gary Reevell (Team Manager Property & Assets) at WLDC.
TC to inform Ady Selby at WLDC.
DC to make budget virement.
n/a |
LGA1972, s.144
LGA1972, s.112 LGA1972, s.101 |
| FC23/057 | To consider adoption of the Policy Review Working Group Terms of Reference and appoint members thereto (if adopted).
Paper H |
The Council resolved to adopt of the Policy Review Working Group Terms of Reference subject to agreed amendments and appoint Cllrs T Davies & Key.
Cllr Dobbie abstained from voting. |
LGA1972, s.101 | |
| FC23/058 | To note the dates of a recent staff resignation and consider adjusting the council offices official opening times taking into account current staff shortages.
Paper I |
The Council resolved to note the recent staff resignation and: –
· restrict active phone hours to core times of 10.00-12.00 and 13.00-15.00 · restrict visitors to appointments only until additional members of office staff can be recruited. · Funeral directors will be given direct line contact details Monday to Friday but will be encouraged to make enquiries emailing a dedicated email address. · A new phone message to be recorded similar to the WLDC one which will signpost callers to relevant WLDC, LCC and ACIS services. |
||
| FC23/059 | To consider hiring administrative agency staff in the interim until an Admin Support Officer (or similar) can be appointed and take up post to handle incoming phone calls, mail, enquiries and other administrative tasks.
If approved to allow the virement of the necessary funds from ‘Employee Costs, Gross salary 1000/1’ to ‘Agency Staff 1000/6 ‘. Paper J |
The Council resolved to employ temporary agency staff for the admin role for 37 hours per week at the earliest opportunity.
The Council resolved to allow the virement of the necessary funds from ‘Employee Costs, Gross salary 1000/1’ to ‘Agency Staff 1000/6.
|
LGA1972, s.112 | |
| The Council resolved to exclude the public and press. Two members of the public left the meeting. | ||||
| FC23/050 | To receive and note the Town Clerk’s report (for information only) Paper A |
Members noted the report. | N/A | |
| FC23/060 | To note the application for FCC Communities Foundation application for improvements on the Levellings Park and resolve to commit the council’s earmarked reserves of £16,945.50 to the project and confirm the third-party funding of £10,750 required under the terms of the grant conditions from reserves if required. Paper K |
The council resolved to commit its earmarked reserves and if needed £10,750 from general reserves to support the FCC grant application for £100,000. Meanwhile further funding applications and support will be sought from other third-party sources. | TC: Write confirmation letter to FCC | LGA1972, s.112 |
| FC23/061 | To note the correspondence previously circulated by email – for information only. Paper L |
The Council noted the correspondence as previously circulated. | N/A | |
| FC23/062 | To note the date and time of the next Full Council Meeting scheduled for 07 September 2022 at 19.00. | The Council noted the date and time of the next Full Council Meeting scheduled for 07 September 2022 at 19.00. | Local Government Act 1972, Sch 12, p10 (2)(a) | |