Full Council October 2018

6. FC - Tuesday 2 October 2018

Present:

Councillor Keith Panter (In the Chair)

Councillor Matthew Boles – arrived at 7.15pm

Councillor Harry Clarke

Councillor Liz Clews – arrived at 7.15pm

Councillor Neil Cook

Councillor Caz Davies

Councillor Tim Davies

Councillor David Dobbie – arrived at 7.21pm

Councillor Michael Hopper

Councillor Cynthia Isherwood

Councillor Paul Key

Councillor Sally Loates

Councillor Kenneth Woolley

 

 

In Attendance:

 

Matthew Gleadell                    Clerk to the Council

Rachel Allbones                      Deputy Clerk to the Council

Sean Alcock                            Operations Manager

 

 

Also Present:                         X2 Members of the public

 

 

 

1. TO RECEIVE APOLOGIES FOR ABSENCE AND REASONS GIVEN

 

Councillor David Dobbie

Councillor Matthew Boles advised he would be late

Councillor Denise Schofield

Councillor Steven Ward

 

RESOLVED to receive the apologies for absence and accept the reasons given.

 

 

2. TO RECEIVE MEMBERS’ DECLARATIONS OF INTEREST IN ACCORDANCE WITH THE LOCALISM ACT 2011 AND TO RECEIVE ANY APPLICATIONS FOR DISPENSATION

           

            None received.

 

 

3. PUBLIC QUESTION TIME

           

None received.

 

4. COUNCIL MINUTES (Paper A, B & C)

 

1. Meeting of Council held on Tuesday 3 July 2018

 

The Clerk advised that the notes have been represented as Officers are unsure if they were approved at the last meeting due to the Chairman not being forthcoming with the minutes of items 4i & 4ii when Officers left the meeting.

 

RESOLVED that the minutes of the meeting held on Tuesday 3 July 2018 be approved and signed as a correct record.

 

Note: Councillors Cook, Key & Loates abstained from voting on the above resolution.

 

1. Extraordinary Meeting of Council held on Tuesday 14 August 2018

 

RESOLVED to defer the approval of the minutes due to them still being incomplete due to the Chairman not being forthcoming with the minute of item 3ii.

 

• Meeting of Council held on Tuesday 4 September 2018

 

RESOLVED to defer the approval of the minutes due to them still being incomplete due to the Chairman not being forthcoming with the minutes of items 4i & 4ii when Officers left the meeting.

 

 

5. TO RECEIVE SUCH COMMUNICATIONS AS THE PERSON PRESIDING MAY WISH TO LAY BEFORE THE COUNCIL (Paper D)

 

                        RESOLVED to note the Mayors Diary

 

6. TO RECEIVE THE DRAFT MINUTES OF COMMITTEE MEETINGS (Paper E)

 

RESOLVED to NOTE draft minutes.

 

 

RESOLVED under Standing Order 14n to alter the order of business and take items 8 -11 next.

 

 

8. MAYFLOWER 400 ILLUMINATE FUNDING REQUEST (Paper H)

 

Note: Councillors Boles and Clews arrived at the meeting at 7.25pm

 

Members considered the request to contribute funding to this year’s Illuminate event with the same amount as last year which was £1,000.

 

RESOLVED to grant £1,000 towards the 2018 Illuminate event from General Reserves.

 

Note: Councillor Key voted against the above resolution.

 

9. COMMITTEE VACANCIES

 

x2 Management and Finance Committee

x1 Community Services Committee

x1 Planning and Development Committee

x1 Cemeteries Working Group

x1 Remembrance Sunday & Armed Forces Day Working Group

x1 Roses Sports Ground – Sub Lease and Management Devolution Working Group

x1 Neighbourhood Plan Working Group

 

Note: Councillor Dobbie arrived at the meeting at 7.21pm

 

RESOLVED to appoint the following: –

Councillor Woolley on to the Remembrance Sunday & Armed Forces Day Working Group

Councillor Panter on to the Neighbourhood Plan Working Group

Councillor Dobbie on to the Cemeteries Working Group

           

           

10. NEIGHBOURHOOD PLAN

 

Councillor Mike Hopper and the Clerk gave members a brief update in relation to the Neighbourhood Plan progress.

 

The Clerk advised that he will continue to support Councillor Hopper in the process but advised Members that extra consultant work would be needed for work he will now be unable to carry out.

 

 

11. REPORT FROM THE CLERK TO THE COUNCIL

 

            The Clerk distributed his written Clerks report and presented same to members accordingly.

 

 

7. TO RECEIVE AND CONSIDER MOTIONS OR RECOMMENDATIONS

 

                        RESOLVED under Standing Order 14n to exclude public and press.

 

Note: Councillor Loates and members of the public left the meeting.

 

 

1. Recommendation from Management and Finance Committee (Paper F)

 

RESOLVED to REFER TO FULL COUNCIL WITH NO RECOMMENDATION to consider and / or approve quotations received for ditch clearing works to the drainage ditch that runs alongside Marshalls Sports Ground.

 

RESOLVED to refer the matter back to Management and Finance Committee in order to source additional quotations.

 

 

1. Recommendation from Management and Finance Committee

 

RESOLVED to RECOMMEND TO FULL COUNCIL to carry out urgent remedial works on Showfield Allotment wall, then to budget each year for further maintenance works, budget to be determined.

RESOLVED that Councillors Boles and Key speak to Officers at LCC and try and have a site visit at Showfield Allotments regarding the wall maintenance and feedback to the findings to Council for further discussion.

• Recommendation from Management and Finance Committee (Paper G)

 

RESOLVED to REFER TO FULL COUNCIL WITH NO RECOMMENDATION the options of a new flail mower, and for Council to determine which machine to purchase, if any. The Operations Manager is to put a list together with any pro’s and cons for each machine.  

 

Councillor Clarke and Key raised serious concerns that in their view a flail mower was not what the Council required.

 

RESOLVED to purchase 1 New Toro LT-F3000 Flail Mower from Fineturf at a cost of £37,495. £3,500 to be taken from ear marked reserves, £25,500 to be taken from the budget and £8,495 to be taken from general reserves.

 

Note: Councillors Clarke and Key voted against the above resolution.

Meeting concluded at 8.14pm