Full Council February 2019

11. FC - Tuesday 5 February 2019

Present:

Councillor Keith Panter (In the Chair)

Councillor Matthew Boles

Councillor Harry Clarke

Councillor Liz Clews – arrived at 7.12pm

Councillor Caz Davies

Councillor Tim Davies

Councillor David Dobbie – arrived at 7.02pm

Councillor Michael Hopper

Councillor Cynthia Isherwood

Councillor Paul Key

Councillor Sally Loates

Councillor Denise Schofield

Councillor Kenneth Woolley

 

 

In Attendance:

 

Claire Hill                                Town Clerk

Rachel Allbones                      Deputy Clerk to the Council

 

 

Also In Attendance:             

 

Naomi Beckett                        Senior Land & Partnerships Manager, Keepmoat Homes

X3 further Members of Keepmoat Homes

 

Also Present:                         X1 Member of the public

 

 

 

1. TO RECEIVE APOLOGIES FOR ABSENCE AND REASONS GIVEN

 

Councillor Liz Clews advised she would be arriving late

Councillor Steven Ward

Councillor Richard Craig

 

RESOLVED to receive the apologies for absence and accept the reasons given.

 

 

2. TO RECEIVE MEMBERS’ DECLARATIONS OF INTEREST IN ACCORDANCE WITH THE LOCALISM ACT 2011 AND TO RECEIVE ANY APPLICATIONS FOR DISPENSATION

           

Councillor Boles declared a non-pecuniary interest in agenda item 5 as a LCC Councillor for the Gainsborough Hill area, and a Member on WLDC Planning Committee.

           

            Note: Councillor Dobbie arrived at the meeting at 7.02pm.

3. PUBLIC QUESTION TIME

           

None received.

 

 

4. COUNCIL MINUTES (Paper A)

 

1. Meeting of Council held on Tuesday 8 January 2019

 

RESOLVED that the minutes of the meeting held on Tuesday 8 January 2019 be approved and signed as a correct record.

 

Note: Councillor Dobbie, Hopper and Woolley abstained from voting on the above resolution.

 

 

5. KEEPMOAT PRESENTATION – Southern SUE

 

Members received a presentation from Naomi Beckett, Senior Land & Partnerships Manager of Keepmoat Homes in relation to the development of the Southern SUE – Warren Wood, Gainsborough.

 

The SUE is 2,500 homes in total being built in 3 phases.

 

Keepmoat were selected in spring by Thonock & Somerby Estates to build Phase 1 of the development.

Thonock and Somerby Estates currently have a planning application in to alter some of the conditions in the initial reserved matters application.

Keepmoat Homes are hoping to submit their application to WLDC in summer with a build start date in autumn.

 

Note: Councillor Clews arrived at the meeting at 7.12pm

 

Keepmoat are working closely with Lincolnshire County Council Highways department to future proof the Lea Road / Foxby Hill junction.

 

 

6. TO RECEIVE SUCH COMMUNICATIONS AS THE PERSON PRESIDING MAY WISH TO LAY BEFORE THE COUNCIL (Paper B)

 

RESOLVED to note the Mayors Diary.

 

 

7. TO RECEIVE THE DRAFT MINUTES OF COMMITTEE MEETINGS (Paper C)

 

RESOLVED to NOTE draft minutes.

 

 

8. TO RECEIVE AND CONSIDER MOTIONS OR RECOMMENDATIONS

 

1. Motion received from Councillor Key (Paper D)

 

Councillor Clarke seconded the motion.

 

RESOLVED under Standing Order 13e to refer the motion to Management and Finance Committee for discussion.

                        RESOLVED under Standing Order 14n to exclude press and public.

 

Note: Councillor Loates and the member of the public left the meeting at 7.39pm.

 

 

1. Recommendation from Community Services Committee (Paper E)

 

RESOLVED TO RECOMMEND TO FULL COUNCIL in addition to the £3,000 funding contribution from ear marked reserves to make a funding contribution of £2,000 from General Reserves for the Mayflower 400 project.

 

An Amendment was proposed and seconded as follows: –

In addition to the £3,000 funding contribution from ear marked reserves to make a funding contribution of £2,000 from a Budget Virement of £2,000 from 4000/24 Richmond House & Park, Footpath/Road Maintenance to 10010 Mayflower 400.

 

RESOLVED to in addition to the £3,000 funding contribution from ear marked reserves to make a funding contribution of £2,000 from a Budget Virement of £2,000 from 4000/24 Richmond House & Park, Footpath/Road Maintenance to 10010 Mayflower 400.

 

Note: Councillors Clarke & Key abstained from voting on the above resolution.

 

 

• Recommendation from Management and Finance Committee (Paper F)

 

REPAIRS TO SHOWFIELD ALLOTMENTS WALL (please refer to Paper C3, item 8)

 

An Amendment was proposed and seconded as follows: –

To accept the quotation received from ADB Builders for £20,000 to demolish the Showfield Allotment wall at the rear of 5, 9 & 13 Gainas Avenue, dig new footings, cleaning bricks replacing like for like, rebuild walls and replace copings were necessary, making sure area is clean and tidy and all waste to be removed off site using skips.

Funds to be taken as follows: –

£5,000 from Allotment Site Maintenance

£15,000 from Budget Virements as follows: –

£11,300           1000/1 Employee Costs, Gross Salary

                £400            1000/2 Employee Costs, Employer NI Contribution

            £2,070             1000/3 Employee Costs, Pension Contribution

            £1,150             1010/1 Employee Costs, Staff Travel

                 £80             1010/3 Employee Costs, Staff Car Business Insurance

 

RESOLVED to accept the quotation received from ADB Builders for £20,000 to demolish the Showfield Allotment wall at the rear of 5, 9 & 13 Gainas Avenue, dig new footings, cleaning bricks replacing like for like, rebuild walls and replace copings were necessary, making sure area is clean and tidy and all waste to be removed off site using skips.

Funds to be taken as follows: –

£5,000 from Allotment Site Maintenance

£15,000 from Budget Virements as follows: –

£11,300           1000/1 Employee Costs, Gross Salary

                            £400            1000/2 Employee Costs, Employer NI Contribution

                        £2,070             1000/3 Employee Costs, Pension Contribution

                        £1,150             1010/1 Employee Costs, Staff Travel

                             £80             1010/3 Employee Costs, Staff Car Business Insurance

 

Note: Councillor Dobbie voted against the above resolution.

 

1. Recommendation from Management and Finance Committee (Paper G)

 

REPAIRS TO MARSHALLS BOWLS PAVILLION (please refer to Paper C3, item 9)

 

An Amendment was proposed and seconded as follows: –

To approve the quotation received from ADB Builders for repairs to Marshalls Bowls Pavilion for £600, with a Budget Virement of £300 from 5010/2 Sports Grounds, Marshalls, Main Pavilion Maintenance.

 

RESOLVED to approve the quotation received from ADB Builders for repairs to Marshalls Bowls Pavilion for £600, with a Budget Virement of £300 from 5010/2 Sports Grounds, Marshalls, Main Pavilion Maintenance.

 

           

RESOLVED to under Standing Order 14d alter the order of business and take item 12 next.

 

 

12. GAINSBOROUGH TOWN CENTRE (Paper I)

 

Note: Councillor Key declared a non-pecuniary interest as a West Lindsey District Council employee.

 

Note: Councillor Loates returned to the meeting at 8.12pm.

 

Members NOTED the report and content.

 

Some Members were of the view that it was time to support WLDC and work in partnership to save the market and town centre.

 

RESOLVED that members support the principle of the whole initiative but offer financial support to the events element only at a value of £3,000 that will not affect general reserves and seek the governance structure as set out in section 6 of this report.

£3,000 to be taken from the Local Town Event Support in 2019/2020 budget.

 

Note: Councillors Clarke and Dobbie voted against the above resolution.

 

Note: Councillor Key abstained from voting on the above resolution.

 

 

RESOLVED to allow press and public back into the meeting.

 

 

9. COMMITTEE VACANCIES

 

x1 Community Services Committee

x2 Wildflower Verges Working Group

 

RESOLVED that Councillors Dobbie, Hopper and Schofield stand on the Wildflower Verges Working Group for the remainder of 2018/19.

 

           

10. NEIGHBOURHOOD PLAN

 

Councillor Hopper provided Members with a brief update on timescales Regulation 14 consultation and referendum.

Members NOTED the update.

 

 

11. ROSES SPORTS GROUND (Paper H)

 

Members NOTED the paper.

                       

 

13. ANNUAL TOWN MEETING (Paper J)

 

Members NOTED the contents of the report and considered and agreed content for annual public meeting to be held between 20 March 2019. That being to invite Local Policing, Dr Anna Scott, Community Rail Partnership and Gainsborough Trinity Foundation as guest speakers, plus other organisations to network and hold information stalls.

 

 

14. EXTERNAL AUDIT REPORT 2017/18 (Paper K)

 

Members NOTED the results of the External Audit for 2017/18

 

 

15. ELECTIONS, NEW PARISH WARDS & PURDAH (Paper L)

 

Members RESOLVED as follows: –

• That Council note the revised wards for Gainsborough as determined by Lincolnshire (Electoral Changes) Order 2016.
• Members note the opportunity to attend an elections briefing to be held 25 February 2019 at WLDC.
• Members note the deadline for nomination papers to be returned – 4pm Wednesday 3 April 2019.
• Members review the purdah guidance within and as appended to the report and the applicable dates (commencing 12 March 2019 within West Lindsey).
• Members consent to the NALC publications to be displayed locally and made available on the Councils website.

 

 

16. REPORT FROM THE CLERK TO THE COUNCIL (Paper M)

 

The Clerk distributed the report and presented same to members accordingly.

 

Meeting concluded at 8.59pm