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Full Council
September 5, 2023 @ 19:00 - 21:00
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Open in new tab Agenda & meeting papers can be accessed in the PDF pack above once available.
Council meetings will be held in the Ceremony Room at Richmond House, Richmond Park, Morton Terrace, Gainsborough. Public and press are welcome to attend.
You are hereby invited to attend a meeting of the Full Council which will be held on Tuesday 5 September 2023 commencing at 7.00pm in the Ceremony Room, Richmond House, Richmond Park, Morton Terrace, Gainsborough.
The business of the meeting is set out in the agenda below.
Rachel Allbones
Interim Town Clerk
| Agenda no | Agenda item title | Power |
| Procedural items | ||
| Open Forum | Public participation (Members of the public are welcome to present any matter relevant to the wellbeing of Gainsborough Town and each president will receive the attention of the council for a period not exceeding 3 minutes, with a maximum of 15 minutes in total. Please see the Council’s Public Participation at Meetings Policy and Standing Orders 3 f-i for details.Recording, including filming, audio recording, taking photographs, blogging, tweeting and the use of other social media websites is permitted at council meetings which are open to the public. Anyone wishing to do so MUST adhere to the protocol laid out in the council’s Filming and Recordings of Meetings Policy. |
Public Bodies (Admissions to Meetings) Act 1960, s 1(1). As amended by The Openness of Local Government Bodies Regulations 2014, s3 |
| FC24/077 | Apologies for absence To note apologies for absence. |
Local Government Act 1972, s85 (1) & Sch 12, p40. |
| FC24/078 | Declarations of interest To receive any declarations of interest in accordance with the requirements of the Localism Act 2011. |
Localism Act 2011, s31. |
| FC24/079 | Dispensation requests To consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests, not previously recorded. |
Localism Act 2011, s33. |
| FC24/080 | Items for Exclusion of Public and Press To determine which items on the agenda, if any, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. |
Public Bodies (Admissions to Meetings) Act 1960 1 (2) |
| FC24/081 | Minutes of the previous meeting(s) To receive the minutes of the previous Gainsborough Town Council meeting and resolve to sign these as a true and accurate record.Paper A – Full Council, Wednesday 5 July 2023 |
Local Government Act 1972, Sch 12, p41 |
| FC24/082 | Committee meeting minutes To note receipt of the draft minutes of the Committee meetings and the decisions contained therein. Paper B – Property and Services Committee, Tuesday 11 July 2023 Paper C – Personnel Committee, Wednesday 12 July 2023 Paper D – Property and Services Committee, Tuesday 18 July 2023 Paper E – Finance and Strategy Committee, Tuesday 18 July 2023 Paper F – Planning Committee, Tuesday 25 July 2023 Paper G – Personnel Committee, Tuesday 8 August 2023 Paper H – Finance and Strategy Committee, Tuesday 15 August 2023 Paper I – Planning Committee, Tuesday 22 August 2023 |
Local Government Act 1972, Sch 12, p41 |
| Consideration of the recommendations made by Committees | ||
| FC24/083 | Zero Turn Mower To consider the following recommendation from Property and Services Committee held 11 July 2023 (PS24/039):The Committee resolved to recommend to Full Council: – a) That approval is given to purchase a new zero turn stand up grass cutting mower and the two remaining Wrightstander mowers to be employed to supplement the new mower until they are no longer serviceable – after which they may be sold for spares or repair.b) That the maximum budget to purchase the new zero turn stand up grass cutting mower is set at £10,750 + VAT. The lowest price will be obtained; however, this figure gives the Operations Manager additional scope should there be any unforeseen costs.c) That the Operations Manager set up a demonstration for the Grounds Maintenance Team to view and ‘test drive’ the two mowers selected, as above. Elected members are also welcome to attend the demonstration. The maximum set budget in b) above will allow the Grounds Maintenance Team the opportunity to choose the mower they find best suited to the job. They will not be advised of the price. Paper J |
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| FC24/084 | Flexible Working Policy To consider the following recommendation from Personnel Committee held 12 July 2023 (PC24/020):TheCommittee resolved to recommend to Full Council to adopt a Flexible Working Policy. Paper K |
|
| FC24/085 | Expenses Policy To consider the following recommendation from Personnel Committee held 8 August 2023 (PC24/035):The Committee resolved to recommend to Full Council to adopt an Expenses Policy. Paper L |
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| FC24/086 | Acting Up / Additional Duties Policy To consider the following recommendation from Personnel Committee held 8 August 2023 (PC24/036): The Committee resolved to recommend to Full Council to adopt an Acting Up / Additional Duties Policy. Paper M |
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| Town Council business items | ||
| FC24/087 | Town Clerk’s Report To receive and note the Town Clerk’s report (for information only) Paper N |
N/A |
| FC24/088 | Organisational Review Report To consider the Organisational Review, Ancillary Report to the Organisational Review and the consider the recommended actions of both reports. Deferred from FC23/158 & FC23/172 & FC24/026 & FC24/066Exclusion of Public and press recommended due to the confidential nature of the report. Paper O (Please bring previous hard copy papers) |
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| FC24/089 | Correspondence To note the correspondence previously circulated by email – for information only. Paper P |
N/A |
| FC24/090 | Time and date of next meeting To note the date and time of the next Full Council meeting is scheduled for Tuesday 3 October 2023 at 7:00pm. |
Local Government Act 1972, Sch 12, p10 (2)(a) |