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Full Council

December 7, 2022 @ 19:00 - 21:00

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2022-12-07 Public Papers FC

Council meetings will be held in the Function Room at Marshalls Sports Ground, Middlefield Lane, Gainsborough. Public and press are welcome to attend.

You are hereby invited to attend a meeting of the Full Council which will be held on Wednesday 7th December 2022 at 7.00pm at Marshalls Sports Ground, Middlefield Lane, Gainsborough.

The business of the meeting is set out in the agenda below.

Belina Boyer
Town Clerk

Agenda no Agenda item title Power/Regulation
Open Forum (Members of the public are welcome to present any matter relevant to the wellbeing of Gainsborough Town and each president will receive the attention of the Council for a period not exceeding 3 minutes, with a maximum of 15 minutes in total. Please see the Council’s Public Participation at Meetings Policy and Standing Orders 3 f-l for details.


Recording, including filming, audio recording, taking photographs, blogging, tweeting and the use of other social media websites is permitted at Council meetings which are open to the public.  Anyone wishing to do so MUST adhere to the protocol laid out in the Council’s  Filming and Recordings of Meetings Policy.

Public Bodies (Admissions to Meetings) Act 1960, s 1(1). As amended by The Openness of Local Government Bodies Regulations 2014, s3
FC23/109 To note apologies for absence. Local Government Act 1972, s85 (1) & Sch 12, p40.
FC23/110 To receive any declarations of interest in accordance with the requirements of the Localism Act 2011. Localism Act 2011, s31.
FC23/111 To consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests, not previously recorded. Localism Act 2011, s33.
FC23/112 To determine which items on the agenda, if any, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. Public Bodies (Admissions to Meetings) Act 1960 1 (2)
FC23/113 To receive the minutes of the previous Gainsborough Town Council meeting(s) and resolve to sign these as a true record of the meeting(s).
Paper A – Full Council 02 November 2022
Local Government Act 1972, Sch 12, p41 (1). 
FC23/114 To note the draft minutes of the committee meetings and the decisions contained therein.

Paper B – Property and Services Committee 8 November 2022

Paper C – Planning Committee 22 November 2022

Paper D – Personnel Committee 23 November 2022


Local Government Act 1972, s 112 
FC23/115 To receive and note the Town Clerk’s report (for information only)

Paper E

FC23/116 To consider the following recommendation from Planning Committee held 22 November 2022 (PL23/158):

The Committee resolved to recommend to adopt the draft Gainsborough Neighbourhood Plan Working Group terms of reference.

Paper F

LGA 1972 101 (1) (a))
FC23/117 To consider the following recommendation from Personnel Committee held 23 November 2022 (PC23/086):

The Committee resolved to recommend making a budget virement of £3,000 from 1000/1 Employee costs, Gross Salary to 2070/9 Administration, Governance Support to fund the independent HR consultant’s attendance to conduct additional interviews with more members of the Council with the option to extend the interviews to new members of staff.

FC23/118 To agree a date and format for the Annual Town Meeting.

Paper G

LGA 1972 (9)
FC23/119 To consider a revised meeting schedule for 2023 to accommodate local council elections and the Annual Town Meeting as agreed under FC23/118.

Paper H

FC23/120 To note Cllr Key’s notes of the Christmas Event Meeting at Marshall’s Yard (28/10/22 & 7/11/22).

Paper I

FC23/121 To consider adoption of the King Charles III Coronation Working Group Terms of Reference and appoint members thereto (if adopted).

Paper J

LGA 1972 101 (1) (a))
FC23/122 To consider a motion by Cllr Key:

The Armed Forces Working Group would like to ask the Council for Marshalls Sports Field on 24th June 2023, hopefully without having to pay for the field. It was felt that by keeping the Event in one place it gives us a better chance to control the event and with time not on our side deliver what we want to. We may need some assistance from the Admin Officer later down the line but will keep this to a minimum. I so move.

Paper K

FC23/123 To consider a report on allotment matters and decide on any actions resulting from its findings.

Exclusion of public and press recommended due to the personal nature of the report.

Paper L

FC23/124 To receive a draft Project Plan and consider a weekend workshop to finalise the plan and start a strategic plan.

Exclusion of public and press recommended due to the unfinished nature of the plan.

Paper M

FC23/125 To approve changes to the Council’s co-option application form.

Paper N

FC23/126 To note the correspondence previously circulated by email – for information only.

Paper O

FC23/127 To note the date and time of the next Full Council Meeting scheduled for 04 January 2023 at 19.00. Local Government Act 1972, Sch 12, p10 (2)(a)



December 7, 2022
19:00 - 21:00
Event Category:


Marshalls Sports Ground and Community Hall


Town Clerk