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Agenda & meeting papers can be accessed in the PDF pack above once available. 

Council meetings will be held in the Ceremony Room at Richmond House, Richmond Park, Morton Terrace, Gainsborough. Public and press are welcome to attend.

To: All Members of Gainsborough Town Council:

Notice is hereby given that a meeting of the Council which will be held on Tuesday 9 January 2024 commencing at 7:00pm in the meeting room, Richmond House, Richmond Park, Morton Terrace, Gainsborough, DN21 2RJ and your attendance at such meeting is hereby requested to transact the following business.

AGENDA

Open Forum      Public Participation
(Members of the public are welcome to present any matter relevant to the wellbeing of Gainsborough Town and each president will receive the attention of the Council for a period not exceeding 3 minutes, with a maximum of 15 minutes in total. Please see the Council’s Public Participation at Meetings Policy and Standing Orders 3 f-i for details.
Recording, including filming, audio recording, taking photographs, blogging, tweeting and the use of other social media websites is permitted at Council meetings which are open to the public.  Anyone wishing to do so MUST adhere to the protocol laid out in the Council’s  Filming and Recordings of Meetings Policy.

FC24/130  Apologies for Absence
To note apologies for absence.

FC24/131  Tributes to Councillor Tim Davies

FC24/132  Chairman of the Council
To appoint a new Chairman of the Council for the remainder of 2023/24 municipal year.
To appoint roles should any become vacant.

FC24/133  Declarations of Interest
To receive any declarations of interest in accordance with the requirements of the Localism Act 2011.

FC24/134  Dispensation Requests
To consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests, not previously recorded.

FC24/135  Items for Exclusion of Public and Press
To determine which items on the agenda, if any, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.

FC24/136  Minutes of the Previous Meeting
To receive the minutes of the previous Council meeting and resolve to sign these as a true and accurate record.
Paper A Tuesday 5 December 2023 (pages 5 to 8)

FC24/137  Committee Chairman appointments
To appoint a Chairman of the Property and Services Committee.

FC24/138  Committee Meeting Minutes
To note receipt of the draft minutes of the Committee meetings and the decisions contained therein.
Paper B – Property and Services Committee, Tuesday 12 December 2023 (pages 9 to 14)
Paper C – Finance and Strategy Committee, Tuesday 19 December 2023 (pages 15 to 17)

FC24/139  Announcements
To receive and note updates from: –
i. Chairman of Council
ii. Leader of Council
iii. Interim Town Clerk
Paper D (pages 18 to 20)

FC24/140  Annual Assembly of the Town Meeting
To approve date and location for the Annual Town Meeting and note arrangements to date.
Paper E (pages 21 to 22)

FC24/141  Recommendations made by Committees

i. To consider the following recommendation from Property & Services Committee held 12 December 2023 (PS24/121 Allotment Policy and Tenancy Agreement Review):
RESOLVED:  to RECOMMEND to FULL COUNCIL to adopt the below policies:-

• Allotment Tenancy Agreement Breach, Re-entry and Notice to Quit Policy
• Waste Management on Allotments Policy
  Paper F (pages 23 to 29)

ii. To consider the following recommendation from Property & Services Committee held 12 December 2023 (PS24/123 Marshalls Sports Ground Bowls Sheds):
RESOLVED:  to RECOMMEND to FULL COUNCIL

1. That contractor A be awarded the works – £3,950 + VAT.
2. That a 10% discretion (£395) be given to the Operations Manager to allow for any price fluctuations or unforeseen works.
3. To adjust the budget accordingly.

iii. To consider the following recommendation from Property & Services Committee held 12 December 2023 (PS24/125 Richmond House Rear Entrance and Toilets):
RESOLVED: to RECOMMEND TO FULL COUNCIL

• That the single quotation made up from three local contractors acting as one be accepted – £6,510 plus VAT
• That the contractor be engaged to undertake the works as soon as their work schedule permits.
• That a further 10% discretion (£650) be given to the Operations Manager to allow for any unforeseen works. Richmond House being old and remodelled has numerous unknowns behind the facade.
• That the Operations Manager ask LCCR for a contribution to the works as the ladies and gents WCs are part of the expired and future leases.
• To adjust the budget accordingly.

iv. To consider the following recommendation from Finance & Strategy Committee held 19 December 2023 (FS24/077 Ear Marked Reserves):
RESOLVED: to RECOMMEND TO FULL COUNCIL
To NOTE current status of the ear marked reserves and approve amendments.
Paper G (pages 30 to 32)

v. To consider the following recommendation from Finance & Strategy Committee held 19 December 2023 (FS24/078 Draft 2024 / 2025 Budget):
RESOLVED: to RECOMMEND TO FULL COUNCIL
To approve the budget as presented, representing a total budget requirement and precept demand of £645,316.
Paper H (pages 33 to 52)

FC24/142  Correspondence
To note the correspondence previously circulated by email (for information only).
Paper I (pages 53 to 54)

FC24/143  Items for Notification
To receive any items for notification to be included on a future agenda (for information only)

• Changing Places Presentation – February

FC24/144  Time and Date of Next Meeting
To note the date and time of the next Full Council meeting is scheduled for Tuesday 6 February 2024 at 7:00pm.

Rachel Allbones
Interim Town Clerk
Richmond House
Gainsborough
Thursday, 04 January 2024