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Full Council
April 5, 2023 @ 19:00 - 21:00
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Open in new tab Agenda & meeting papers can be accessed in the PDF pack above once available.
Council meetings will be held in the Function Room at Marshalls Sports Ground, Middlefield Lane, Gainsborough. Public and press are welcome to attend.
You are hereby invited to attend a meeting of the Full Council which will be held on Wednesday 5th April 2023 at 7.00pm at Marshalls Sports Ground, Middlefield Lane, Gainsborough.
The business of the meeting is set out in the agenda below.
Belina Boyer
Town Clerk
| Agenda no | Agenda item title | Power/Regulation |
| Open Forum | (Members of the public are welcome to present any matter relevant to the wellbeing of Gainsborough Town and each president will receive the attention of the Council for a period not exceeding 3 minutes, with a maximum of 15 minutes in total. Please see the Council’s Public Participation at Meetings Policy and Standing Orders 3 f-l for details.
Recording, including filming, audio recording, taking photographs, blogging, tweeting and the use of other social media websites is permitted at Council meetings which are open to the public. Anyone wishing to do so MUST adhere to the protocol laid out in the Council’s Filming and Recordings of Meetings Policy. |
Public Bodies (Admissions to Meetings) Act 1960, s 1(1). As amended by The Openness of Local Government Bodies Regulations 2014, s3 |
| FC23/178 | To note apologies for absence. | Local Government Act 1972, s85 (1) & Sch 12, p40. |
| FC23/179 | To receive any declarations of interest in accordance with the requirements of the Localism Act 2011. | Localism Act 2011, s31. |
| FC23/180 | To consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests, not previously recorded. | Localism Act 2011, s33. |
| FC23/181 | To determine which items on the agenda, if any, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. | Public Bodies (Admissions to Meetings) Act 1960 1 (2) |
| FC23/182 | To receive the minutes of the previous Gainsborough Town Council meeting(s) and resolve to sign these as a true record of the meeting(s). Paper A – Full Council 01 March 2023 |
Local Government Act 1972, Sch 12, p41 (1). |
| FC23/183 | To note the draft minutes of the committee meetings and the decisions contained therein. Planning Committee 28 February 2023 – inquorate Paper B – Property and Services Committee 1 March 2023 Paper C – Personnel Committee 08 March 2023 Paper D – Property and Services Committee 14 March 2023 Paper E – Finance and Strategy Committee 21 March 2023 Paper F – Personnel Committee 22 March 2023 Paper G – Planning Committee 28 March 2023 Paper H – Personnel Committee 29 March 2023 |
Local Government Act 1972, s 112 |
| FC23/184 | To receive and note the Town Clerk’s report (for information only) Paper I to be tabled on the day |
N/A |
| FC23/185 | To consider the following recommendation from Property and Services Committee held 14 March 2023 (PS23/199):
The Committee resolved to recommend to Full Council to make further amendments to the Structure and Functions Appendix 1 – Allotment management and administration. |
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| FC23/186 | To consider the following recommendation from Property and Services Committee held 14 March 2023 (PS23/205):
The Committee resolved to recommend to Full Council to earmark £5,510 to undertake the works for clearance of brash and leaf storage at Richmond Park and General Cemetery. |
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| FC23/187 | To consider the recommendation from Personnel Committee held 29 March 2023 (PC23/148):
The Committee resolved to recommended to Full Council to: – · Offer the Deputy Clerk & RFO the role of Interim Town Clerk (whilst continuing current duties) for 6 months from 10th June 2023 with a 3-month review and 1 month notice period from either party · Following 6 months an external recruitment process to take place · Request the Admin Support Officer to increase weekly hours from 30 to 37 from 1st June 2023 until further notice. · If the above is approved to delegate to the Personnel Committee to set the SCP for the Interim Town Clerk on 12th April 2023 and formally offer the Interim Town Clerk position |
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| FC23/188 | To consider a motion to rescind by Cllr Dannatt. We, the undersigned, being responsible Councillors, would propose to challenge the F&S Committee resolution of 17th January 2023 (FS23/102) concerning an increase in annual rents of 100% for out of parish tenants. We feel that increase cannot be considered fair and reasonable. We do however feel that the principle behind this increase is fair and to this end would propose an increase proportionate to the amount parish by parish residents towards allotments from council tax. Signed by Cllrs C Davies, T Davies, B Velan, A Taylor, J Musonda. Paper K |
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| FC23/189 | To approve the nine individual statements of the AGAR: Section 1 – Annual Governance Statement 2022/23 preceded by the following assertion:
“We acknowledge as the members of Gainsborough Town Council our responsibility for ensuring that there is a sound system of internal control, including arrangements for the preparation of the Accounting Statements. We confirm, to the best of our knowledge and belief, with respect to the Accounting Statements for the year ended 31 March 2023.” |
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| FC23/190 | To consider contributing to WLDC Summer event in time for press release. Paper M |
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| FC23/191 | To note advice received from the Lincolnshire Association of Local Councils. Paper N |
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| FC23/192 | To note Member attendance at Full Council and Committee meetings. Paper O |
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| FC23/193 | To note correspondence received from Gainsborough Trinity Foundation and consider further steps. Exclusion of Public and Press recommended due to ongoing legal considerations. Paper P |
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| FC23/194 | To note the correspondence previously circulated by email – for information only. Paper Q |
N/A |
| FC23/195 | To note the date and time of the next Full Council Meeting scheduled for 17 May 2023 at 19.00. | Local Government Act 1972, Sch 12, p10 (2)(a) |