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Finance and Strategy Committee

May 17 @ 19:00 - 21:00

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Download the Document here [21.66 MB]

Agenda & meeting papers can be accessed in the PDF pack above.

Minutes of the Finance & Strategy Committee Meeting 17 May 2022 held in the Reading Room, Richmond House, Richmond Park, Morton Terrace, Gainsborough

Councillors Present

  Paul Key (Chairing) Pat O’Connor
    James Plastow
David Dobbie    

Councillors Absent

Matt Boles (Chairman) Chris Lambie  
Richard Craig Julie Musonda  

In attendance:

Belina Boyer (TC)    

Also present:

Agenda no Agenda item title Resolution Action Power
FS23/001 To note apologies for absence.

 

The committee noted apologies for absence from Cllrs Boles, Craig, Musonda and Lambie   Local Government Act 1972, s85 (1) & Sch 12, p40.
FS23/002 Appoint Vice Chairman for this committee. The committee appointed Cllr key to be the Vice-Chairman of this committee. . N/A Local Government Act 1972, s15 (6)
FS23/003 To receive any declarations of interest in accordance with the requirements of the Localism Act 2011. None received. N/A Localism Act 2011, s31.
FS23/004 To consider any dispensation requests received by the Clerk in relation to personal and/or disclosable pecuniary interests, not previously recorded. None received. N/A Localism Act 2011, s33.
FS23/005 To receive the minutes of the previous Gainsborough Town Council meeting(s) and resolve to sign these as a true record of the meeting(s).

Paper A Finance and Strategy Committee 20 April 2022

The Committee resolved to sign the minutes of the meeting 20 April 2022 as a true record of that meeting subject to removing the action “TC to invite local Police inspector to a future meeting.”.

 

 

ASO to publish on the website.

 

Local Government Act 1972, Sch 12, p41 (1). 
FS23/006 To receive and consider the following financial reports:

Paper B Unpaid Expenditure Transactions for 12 May 2022

Paper C Cashbook Summary (including due and unpaid transactions) for 12 May 2022

Paper D Budget Comparison Report (including due and unpaid transactions) for 12 May 2022

The Committee resolved to note and approve the following reports:

 

·      Unpaid Expenditure Transactions for 12 May 2022

·      Cashbook Summary (including due and unpaid transactions) for 12 May 2022

·      Budget Comparison Report (including due and unpaid transactions) for 12 May 2022

A number of questions would need to be answered by the RFO.

DTC/RFO to make bank transfer payments once signed off by signatories.

 

RFO to reply to questions raised.

Joint Panel on Accountability and Governance Practitioners Guide 2021.
FS23/007 To approve and resolve to sign the monthly bank reconciliations for 31 March 2022 and 30 April 2022 as per the paragraph 2.2 in Financial Regulations.

Papers E & F

The Committee resolved to sign the monthly bank reconciliations.

 

RFO to file. Joint Panel on Accountability and Governance Practitioners Guide 2021.
FS23/008 To review the council’s assets register and identify items for disposal. (deferred from last month’s meeting – FS22/033 & FS22/053).

Paper G

The Committee resolved  to approve the assets register as presented subject to Christmas lights items 2 and 5 being retained rather than disposed of. DC/RFO to arrange disposal of relevant items. The Accounts and Audit Regulations 2015, s. 3 b)
FS23/009 To review the Council’s Rolling Project Plan and decide which items remain outstanding, whether priorities have shifted in recent years, and how to achieve the items remaining. (Deferred from Full Council FC22/067 and Finance and Strategy FS22/057)

Paper H

The Committee reviewed the rolling project plan and removed items completed. New items would need to be added. TC to update and add new strategic items.  
    The committee resolved to extend the meeting past 21.00.    
FS23/010 To consider approval of the end of year accounts for the 2021/22 financial year, which consist of the following documents:

Paper I Consolidated Balance Sheet

Paper J Income and Expenditure Account Report

Paper K Income and Expenditure Account Analysis Report

Paper L Income and Expenditure by Budget Headings Report

Paper M Trial Balance

The committee scrutinised the papers provided. A number of questions would need to be answered by the RFO.

The committee resolved to approve the papers as presented subject to relevant answers being supplied.

RFO to reply to questions raised.  
FS23/011 To consider and approve the renewal of the Town Council’s insurance under a 3 -year scheme (year 2).

Paper N

The committee resolved to approve the insurance renewal. RFO to confirm renewal and pay invoice.  
FS23/012 To receive any items for notification to be included on a future agenda – for information only N/A   N/A
FS23/013 To note the date and time of the next Finance and Strategy committee is scheduled for Tuesday 21 June 2022 at 7:00pm. The committee noted the date and time of the next Finance and Strategy committee: Tuesday 21 June 2022 at 7:00pm at Richmond House.   Local Government Act 1972, Sch 12, p10 (2)(a)

Meeting concluded at 21.15

Signed as a true record of the Meeting:_______________________________   Dated______________

Presiding chairman of approving meeting

Details

Date:
May 17
Time:
19:00 - 21:00
Event Category:

Venue

Richmond House

Organiser

Deputy Clerk