Welcome to the Gainsborough Town Council Meeting page, all Gainsborough Town Council meetings can be viewed from here.
You can view our latest and upcoming meetings below, please use the arrows or calendar buttons to scroll through the calendar to find previous meetings.
Click on a meeting title to view it’s meeting page which will include the agenda and minutes (when applicable).
To view meetings prior to August 2020: please CLICK HERE.
Please let us know if you can’t find something or if you require the information in a different format.
You can telephone the Town Council during office hours at: 01427 811573. Alternatively you can email us at: townclerk@gainsborough-tc.gov.uk
- This event has passed.
Finance and Strategy Committee
October 22 @ 18:30 - 20:30
Loading...
Reload document 
Open in new tab Agenda & meeting papers can be accessed in the PDF pack above once available.
Committee meetings will be held in the Reading Room at Richmond House, Richmond Park, Morton Terrace, Gainsborough. Public and press are welcome to attend
Committee members:
Councillor Nigel Bowler, Councillor Nicholas Coxon, Councillor Michael Devine, Councillor David Dobbie, Councillor Paul Key, Councillor Liam Muggridge, Councillor James Plastow, Councillor Kenneth Woolley
Notice is hereby given that a meeting of the Finance and Strategy Committee which will be held on Tuesday 22 October 2024 commencing at 6:30pm in the meeting room, Richmond House, Richmond Park, Morton Terrace, Gainsborough, DN21 2RJ and your attendance at such meeting is hereby requested to transact the following business.
AGENDA
FS25/064 Apologies for Absence
To note apologies for absence.
FS25/065 Public Participation Period
Members of the public may make representations, answer questions and give evidence at a meeting which they are entitled to attend in respect of the business on the agenda. A period of up to 15 minutes is permitted for public participation. Participants are restricted to 3 minutes each. Please see the Council’s Public Participation at Meetings Policy and Standing Orders 3.6 – 3.9 for details.
FS25/066 Declarations of Interest
To receive any declarations of interest in accordance with the requirements of the Localism Act 2011.
FS25/067 Dispensation Requests
To consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests, not previously recorded.
FS25/068 Items for Exclusion of Public and Press
To determine which items on the agenda, if any, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.
FS25/069 Minutes of the Previous Meeting
To receive the minutes of the previous Finance and Strategy Committee meeting and resolve to sign these as a true and accurate record.
Paper A Tuesday 27 August 2024 (pages 4 to 6)
FS25/070 Finance Reports
To receive and consider for approval the following financial reports:
i. Unpaid Expenditure Transactions for 17 October 2024 Paper B (pages 7 to 11)
ii. Cashbook Summary (including due and unpaid transactions) for 17 October 2024 Paper C (pages 12 to 13)
iii. Budget Comparison Report (including due and unpaid transactions) for 17 October 2024 Paper D (pages 14 to 49)
FS25/071 Bank Reconciliation
To approve and resolve to sign the monthly bank reconciliations for 30 September 2024 per paragraph 2.2 of Financial Regulations.
Paper E (pages 50 to 62)
FS25/072 Record Retention Policy
To review and adopt the Record Retention Policy.
Paper F (pages 63 to 78)
FS25/073 Investments
To consider investment opportunities and recommend to Full Council.
Paper G (pages 79 to 83)
FS25/074 Cemetery Fees
To consider fees associated to a specific burial and memorial application.
Exclusion of Public and Press recommended due to confidential nature of discussion.
Paper H (pages 84 to 88)
FS25/076 Complaints
To receive and consider complaints as per the Council’s Complaints Policy Exclusion of Public and Press recommended due to confidential nature of discussion.
Paper I (pages 89 to 98)
FS25/077 Debtor Report
To receive report of outstanding debtor and consider any action necessary.
Exclusion of Public and Press recommended due to confidential nature of discussion.
Paper J (pages 99 to 103)
FS25/079 Budget 2025 / 2026
To consider budget requirements for 2025/26 for this committee.
The following specific budgetary areas are considered as part of the Committee’s remit:
- Administration
To consider reallocation of the below budgets following recommendations from Committees.
RESOLVED: to RECOMMEND TO FINANCE AND STRATEGY COMMITTEE to reallocate of the Community Grants budget (2040/2) to the Property and Services Committee from Finance and Strategy Committee.
RESOLVED: to RECOMMEND TO FINANCE AND STRATEGY COMMITTEE to reallocate of the Payroll Services (2070/3), HR Provider (2070/6), Occupational Health (2070/7) and Recruitment (2070/8) budgets to the Personnel Committee from Finance and Strategy Committee.
FS25/080 Items for Notification
To receive any items for notification to be included on a future agenda (for information only)
i. Strategic Plan
ii. Registrar Lease renewal
iii. Filming and Recording Meetings Policy Review
iv. Public Participation at Meetings Policy Review
v. Communications Policy Review
vi. GDPR Policy Review
vii. Councillor Vacancy (Co-option) Policy Review
viii. Employee / Councillor Protocol Review
ix. Social Media Policy Review
x. Publication Scheme & FOI Review
xi. Pensions Discretionary Policy Review
xii. Member Training and Development Policy Review
xiii. LCAS Quality Status submission – July 2025
FS25/081 Time and Date of Next Meeting
To note the date and time of the next Finance and Strategy Committee meeting is scheduled for Tuesday 26 November 2024 at 6:30pm.
Rachel Allbones
Town Clerk
Richmond House
Gainsborough
Thursday, 17 October 2024