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Finance and Strategy Committee – 21.09.2021
September 21, 2021 @ 19:00 - 21:00
Agenda & meeting papers can be accessed in the PDF pack above.
MINUTES of a Meeting of the Finance and Strategy Committee held in the Ceremony Room, Richmond House, Richmond Park, Morton Terrace, Gainsborough on Tuesday 21 September 2021 at 7.00pm
Councillor Matt Boles (Chairman) – ex officio
Councillor Richard Craig – ex officio
Councillor Tim Davies (Vice Chairman)
Councillor Paul Key
Councillor James Plastow
Rachel Allbones Deputy Clerk & RFO
Sean Alcock Operations Manager
1. TO RECEIVE APOLOGIES FOR ABSENCE
Councillor Denise Schofield
Councillor David Dobbie
2. TO RECEIVE MEMBERS’ DECLARATIONS OF INTEREST IN ACCORDANCE WITH THE LOCALISM ACT 2011 AND TO RECEIVE ANY APPLICATIONS FOR DISPENSATION
Note: Councillor Boles arrived at the meeting at 7:01pm
3. MINUTES FROM THE PREVIOUS MEETING (Paper A)
Minutes of the meeting of Finance and Strategy Committee held Wednesday 18 August 2021
RESOLVED that the minutes of the Finance and Strategy Committee meeting held on Wednesday 18 August 2021 be confirmed and signed as a correct record.
Note: Councillors Boles and Plastow abstained from the above resolution.
Note: Councillor Boles took over as Chairman.
4. FINANCIAL REPORTS (Papers B, C & D)
Committee received and considered the following reports:
i. Unpaid Expenditure Transactions for 16 September 2021
ii. Cashbook Summary (including due and unpaid transactions) for 16 September 2021
iii. Budget Comparison Report (including due and unpaid transactions) for 16 September 2021
RESOLVED that Members accept and approve the following reports: –
- Unpaid Expenditure Transactions for 16 September 2021
- Cashbook Summary (including due and unpaid transactions) for 16 September 2021
- Budget Comparison Report (including due and unpaid transactions) for 16 September 2021
5. MONTHLY BANK RECONCILIATIONS (Papers E)
Committee considered sign off of the monthly bank reconciliations for the months of for 31 August 2021 as per the paragraph 2.2 in Financial Regulations.
RESOLVED to accept and sign off the Bank Reconciliation for 31 August 2021.
6. ROSES SPORTS GROUND (Paper F)
Committee considered outline plans for an extension to the pavilion at Roses sports ground.
A clause in the WLDC/GTC lease 3.17.2 states not to make any application under the Planning Acts without the previous consent of the Landlord.
Members were advised that a meeting with Gainsborough Trinity Foundation and WLDC had been called for Wednesday 25 September and the Deputy Clerk and Acting Town Clerk had been invited. Members requested that Councillor Velan be invited as well as he had previously attended meetings, then reassess the Town Council make up of attendance at the next Full Council meeting.
RESOLVED to consent to Gainsborough Trinity Foundation submitting plans for an extension at Roses Sports Ground.
7. EXCLUSION OF THE PRESS AND PUBLIC
Due to the confidential nature of the following, members RESOLVED to exclude the press and public from the meeting during consideration of the next two items in accordance with the Public Bodies (Admission to Meetings) Act 1960.
8. RICHMOND HOUSE CONSERVATORY (Paper G)
Committee considered the email received from WLDC regarding the sum of the quotations received.
RESOLVED to defer the issue until the position of WLDC & LCC budgets are clarified, then reassess the situation.
9. CEMETERY BURIAL SOFTWARE (Paper H)
Committee considered approving a quotation received to extract data from the current software to the new software. Members were advised that Officers were unaware the data extract was chargeable.
RESOLVED to RECOMMEND TO FULL COUNCIL that Officers investigate if the Council signed up to agreement that stated data extract would be charged, also query the quotation cost. Following that agree that up to £4,625 be taken from General Reserves for the data extract.
10. QUEENS DIAMOND JUBLIEE WORKING GROUP
Committee considered scope of Working Group as requested by Full Council on 1 September 2021.
RESOLVED to rework the Armed Forces Day remit and RECOMMEND TO FULL COUNCIL to adopt as part of the Structure and Functions, reallocated current Armed Forces Day budgets to a Queens Jubilee event budget and appoint Members to the working group.
11. CHRISTMAS LIGHTS SWITCH ON
Committee considered holding a “Traditional” Christmas lights switch on event, to include a carol service, food stalls, Schools, Salvation Army etc as requested by Property and Services Committee on 14 September 2021.
Issues were raised regarding the staff resources to organise such an event with limited time.
It was suggested if a virtual event could take place.
RESOLVED that Members investigate if digital companies could record school choirs and the salvation army performing and produce an online event. Members were given 7-10 days to investigate, if need be an extraordinary meeting would be called.
12. CHRISTMAS LIGHTS SCHEME (Paper I)
Committee considered quotations received for a new Christmas lighting scheme as requested by Property and Services Committee on 14 September 2021.
RESOLVED to RECOMMEND TO FULL COUNCIL to accept Option 1 from Blachere.
Meeting concluded at 8.23pm