Community Services June 2019

14. Community Services - Wednesday 12 June 2019

Present:

Councillor Lesley Rollings (Chairman)

Councillor Matt Boles

Councillor Liz Clews

Councillor Dennis Dannatt

Councillor Chris Lambie

Councillor Keith Panter (ex-officio)

Councillor James Plastow

Councillor James Ward

 

 

In Attendance:                      

 

Claire Hill                                Town Clerk

Rachel Allbones                     Deputy Clerk / RFO

Sean Alcock                            Operations Manager

 

 

 

1. APOLOGIES FOR ABSENCE

 

None received.

 

 

2. ELECT VICE CHAIRMAN

 

RESOLVED that Councillor Clews be elected Vice Chairman of the Community Services Committee for 2019/20.

 

 

3. TO DECIDE THE COMMENCEMENT TIME OF MEETINGS

 

RESOLVED that commencement time of scheduled Community Services Committee meetings in 2019/20 be 6:30pm.

 

Note: The Chairman advised that if the time didn’t suit other Members it could be looked at again.

 

 

4. TO RECEIVE MEMBERS’ DECLARATIONS OF INTEREST IN ACCORDANCE WITH THE LOCALISM ACT 2011 AND TO RECEIVE ANY APPLICATIONS FOR DISPENSATION

 

None received.

 

 

5. MINUTES (Paper A)

 

1. Minutes of the meeting of Community Services Committee held on Tuesday 9 April 2019

 

RESOLVED that the minutes of the Community Services Committee held on Tuesday 9 April 2019 be confirmed and signed as a correct record.

Note: Councillor Plastow abstained from voting on the above resolution.

 

 

6. MAYFLOWER 400 (Standing Item)

 

The Clerk highlighted that the Town Council had contributed £5,000 towards a wider funding bid to the Arts Council for £100,000 alongside a WLDC contribution of £30,000 for the 2019 & 2020 Mayflower 400 project.

 

The 2019 Illuminate Parade will be incorporated into the enhanced 2 day Christmas Switch on event and will depart from the Old Hall through the town centre up to Marshalls Yard and will culminate with a silent Christmas Lights switch on event on Saturday 16 November 2019.

 

She advised that discussions were taking place to explore a Mayflower 400 Civic event and that she was meeting with Dr Anna Scott on 14 June to this end.

 

Councillor Rollings requested if a civic event is held that all Town Councillors are invited due to the contribution made.

           

 

7. WAR MEMORIAL (Standing Item)

 

Members were advised that the War Memorial will be on the agenda of the Armed Forces Day, Remembrance Sunday and War Memorial Working Group and a report will follow to the committee in due course.

 

 

8. LEVELLINGS IMPROVEMENTS (Standing Item)

 

Members were advised that the Levellings Improvement Working Group met earlier on in the day, but prior to that their last meeting was held in March 2018. At the meeting the group had discussed the agreed actions from March 2018 and subsequent consultation with Parish Church School pupils. Another meeting has been arranged for 1^st July at 10am to look at aspirations for the site, wider consultation and funding.

 

Councillor Boles expressed his disappointment that having raised his dissatisfaction with the time of the initial meeting a further daytime meeting had been called without consultation with the wider working group membership.

 

Councillor Boles requested that the Clerk consult with all working group Members when calling meetings for that particular working group to ensure members attendance and input.

 

 

9. ARMED FORCES / COMMUNITY DAY (Standing Item) (Paper B)

 

Members NOTED the update.

 

Councillor Boles requested that the parking on Middlefield Lane adjacent to Marshalls Sports Ground is restricted in order to not block the highway.

Members were advised that contact had already been made to LCC Highways department in order to ascertain what measures we can take to avoid parking on the highway.

 

10. POPPY CASCADE AND BEACON LIGHTING (Standing Item)

 

The Clerk advised that in December 2018 the Committee RESOLVED that they supported the proposal ‘That Gainsborough Town Council look at marking the 100th anniversary of Remembrance Day with a beacon lighting and Poppy cascade’ in its current form and agrees to store the completed poppies at Richmond House.

 

Apart from the making of poppies the Town Council are unaware of any further progress made in relation to permissions for the cascade. The item will be put on the agenda of the Armed Forces Day, Remembrance Sunday and War Memorial Working Group in July and will report back to the committee.

 

 

11. CHRISTMAS LIGHTS SWITCH ON (Standing Item) (Paper C)

 

Members NOTED the report.

 

Councillor Rollings requested that Alison Shipperbottom from Marshalls Yard be invited to present to the Committee the plans for Christmas lights switch on 2019.

 

Members NOTED the age and need of replacement of some of the town centre lights.

 

Members were of the view that they would like to see an improvement in the lights within the town.

 

RESOLVED to get quotes to improve the Christmas tree lights for 2019, and bring a future paper to Committee with options on new / revamped decorations and possible lease arrangements for 2020 onwards.

 

 

12. GREEN SPACES (Standing Item) (Paper D)

 

Members NOTED the report.

 

RESOLVED that the Committee agree to remove the Green Spaces standing item from future agendas.

 

 

13. COMMUNITY GRANTS APPLICATION (Paper E)

 

Note: Councillor Plastow declared a non-pecuniary interest as his son works at Affordable Foods.

 

1. Eudiamonia request £1,500 to set up a freezer room facility at the Affordable Foods store.

 

Councillor Lambie proposed awarding £1,000, no seconder was forthcoming.

 

RESOLVED to grant Eudiamonia £500 towards the set up of a freezer room facility at Affordable Foods.

 

Note: Councillors Lambie & Plastow abstained from voting on the above resolution.

 

 

1. Marshalls Sports FC request £750 towards cost of football tournament (£400 of which is venue hire & pitch markings)

 

Members were advised that Committee had previously agreed to waiver the £400 venue hire charge and award a £500 grant towards the weekend tournament.

 

The tournament was cut from 2 days to 1 day due to the lack of interest from older aged teams.

The Clerk advised that full day charges are not fixed in the current fees and charges schedule and will be an item for Management and Finance Committee at their next meeting.

 

RESOLVED that once an all-day site hire charge is established by Management and Finance Committee a £400 Community Grant is awarded less the all-day site hire charge.

 

14. BUS SHELTERS (Paper F)

 

Members NOTED the update.

 

                        RESOLVED that: –

• Gordon Street – no further action until CCTV is in situ and therefore support from WLDC access to transport grant or place making initiatives is more likely.
• Church Street – continue works with WLDC to explore joint project, noting the future need for budget virement recommendation. Committee to review at its July meeting when level of investment will be clearer.
• Park Springs – No further action at this time other than for the Clerk to update the resident.

 

Councillor Boles requested the Clerk to contact Councillors Rainsforth & Young to explain the position in relation to Shakesphere Street Bus Shelter.

15. GREEN WASTE GENERAL CEMETERY (Paper G)

RESOLVED under Standing Order 10.a.xi to exclude the press and public from the meeting in respect of confidential or other information which is prejudicial to the public interest.

 

Note: Councillor Panter left the meeting at 8:30pm.

 

Members consider quotations for green waste clearance ahead of options for securing the general cemetery compound and ongoing green waste maintenance / removal.

 

            RESOLVED TO RECEOMMED TO FULL COUNCIL to: –

• Make a budget virement from General Reserves to the Ear Marked Reserve ‘General Green Waste Removal’ of £750.00
• Accept Pappy’s Digger & Driver quotation of £3250 to clear the General Cemetery Green Waste Compound pending assurance that waste transfer notes and licence can be viewed.

 

 

16. SEPTIC TANK INSTALLTION GENERAL CEMETERY (Paper H)

 

Members NOTED the report and quotations received.

 

RESOLVED to accept the quotation of £3,260 from Croft Drainage Solutions to install septic tank and repair / replace x2 manhole covers and frames.

 

RESOLVED to revoke Standing Order 10.a.xi and allow press and public to re-join the meeting.

 

 

17. REQUEST FOR USE OF LEVELLINGS (Paper I)

 

Members considered request from Acis & Disability Network for use of Levellings for community

events in summer 2019.

RESOLVED TO RECOMMED TO MANAGEMENT AND FINANCE COMMITTEE that Committee supports use of the Levellings site for both Acis & Disability Network events and to waiver the fee other than a refundable key and site deposit.

18. ALL STARS CRICKET PROGRAMME USE OF ROSES (Paper J)

 

Members considered a request for discounted / free use of Roses site to support All Stars 8 week junior cricket programme. Members noted the wider implications for cricket provision and development within the town.

 

Note: Councillor Plastow left the meeting at 8:55pm.

 

RESOLVED TO RECOMMEND TO MANAGEMENT AND FINANCE COMMITTEE to support waivering the fee for Lincs County Cricket in association with Gainsborough Trinity Foundation for use of Roses for delivery of their 8 week All Stars junior cricket programme.

 

 

19. MEMORIAL TOPPLE TESTING

 

Members received an update from the Clerk on Memorial testing in the General Cemetery. Members NOTED that a paper would be going to Management and Finance Committee to look at external support for the project.

 

 

20. TREE MAINTENANCE (Paper K)

 

Members considered quotations received to tree works at Spital Hill Allotments and the General Cemetery.

 

Discussion ensued regarding the wider programme of tree works and for partnership working with neighbouring parishes.

 

RESOLVED to: –

• General Cemetery – accept the quotation of £550 from Fenton Forestry to heavy pollard Ash Tree
• Spital Hill – accept the quotation of £1,650 from Fenton Forestry for woodland clearance work

 

21. RICHMOND PARK (Paper L)

 

Members NOTED update on new activity within Richmond Park.

The meeting closed at 9.16pm