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Community Services April 2019
April 9, 2019 @ 19:15
Councillor Tim Davies (Chairman)
Councillor Liz Clews
Councillor Caroline Davies
Councillor Keith Panter
Councillor Denise Schofield
Claire Hill Town Clerk
Sean Alcock Operations Manager
- APOLOGIES FOR ABSENCE
Councillor Craig (Ex-Officio).
RESOLVED to note the apologies received.
- TO RECEIVE MEMBERS’ DECLARATIONS OF INTEREST IN ACCORDANCE WITH THE LOCALISM ACT 2011 AND TO RECEIVE ANY APPLICATIONS FOR DISPENSATION
- MINUTES (Paper A)
- Minutes of the meeting of Community Services Committee held on Tuesday 12 March 2019
RESOLVED that the minutes of the Community Services Committee held on Tuesday 12 March 2019 be confirmed and signed as a correct record.
- MAYFLOWER 400 (Standing Item)
The Clerk referred to the presentation from Dr Scott at the Annual Town meeting held on 20 March 2019 which detailed progress to date and the various tourism packages now being promoted. There is no further update at present in relation to the Arts Council England grant funding bid.
- WAR MEMORIAL (Standing Item)
Members were advised that no further progress has been made.
- LEVELLINGS IMPROVEMENTS (Standing Item)
Members were advised of the consultation activity by the Football Association in relation to generation of a Local Football Facilities Plan and that Levellings would feature within this. A report is due to the local steering Board in May 2019 this may inform the wider Levellings project and provide opportunities for funding of specific facilities such as a MUGA. The Clerk also advised that she had been made aware of consideration of the site for a MUGA facility by the Connexions Group via their Youth Council activity.
- ARMED FORCES / COMMUNITY DAY (Standing Item)
The Clerk advised that the Working Group last met on 5th April 2019, progress to secure infrastructure for the event has been made. Further works are necessary to finalise the entertainment programme and arena itinerary. The group will next meet on 26 April 2019 and will then increase frequency of their meetings.
- POPPY CASCADE AND BEACON LIGHTING (Standing Item)
Councillor C Davies advised that poppy collection was ongoing. The meeting with Victoria from the Old Hall to discuss logistics of a cascade is still to be arranged.
- CHRISTMAS LIGHTS SWITCH ON (Standing Item)
The Clerk advised that the Town Centre Events Committee (WLDC, MY and GTC) are due to meet soon to review the Gainsborough Garden and Food Festival in June and start conversations in relation to the Christmas event.
- GREEN SPACES (Standing Item)
No report to present.
- COMMUNITY GRANTS APPLICATION (Paper B)
The Clerk confirmed the resolution from Management and Finance Committee on 19 March 2019 to waiver the usage charges to the Club for use of the Marshalls ground 8 – 9 June 2019. Members debated the value of further support from the Community Grants scheme.
RESOLVED that in addition to the removal of hire and pitch fees a grant of £500.00 is awarded to Marshalls Sports FC to support the two-day football tournament to be held 8th to 9th June 2019.
- SHAKESPEARE STREET AND GORDON STREET BUS SHELTERS (Paper C)
Members considered the report and noted that ownership / responsibility for the Shakespeare Street shelter is still to be determined. Whilst the Town Council have made running repairs since the shelter was installed via a grant from the WLDC Councillor Initiative Fund there is no record of it on the current or historic GTC asset registers. Members noted that there was no budget provision for installation of new shelters.
No further action is taken in relation to the shelter on Shakespeare Street until ownership and responsibility is established
Grant funding from LCC and WLDC is sought to replace the shelter on Gordon Street
- GREEN WASTE GENERAL CEMETERY (Paper D)
The Clerk advised Members that Paper D remained outstanding as at this point only one quotation had been received and as Finance Regulations require a minimum of two to be considered, there was no complete report available at this point.
RESOLVED to defer the item until further quotations are available.
- GAINSBOROUGH HOUSE BENCH (Paper E)
Members considered the position in relation to reinstallation of a memorial bench at Gainsborough House.
RESOLVED that no further action is taken to reinstate a bench in this location at this point in time due to planned development of the War Memorial area which will incorporate additional seating.
RESOLVED under Standing Order 10.a.xi to exclude the press and public from the meeting in respect of confidential or other information which is prejudicial to the public interest.
- NORTH WARREN ROAD ALLOTMENT CLEARANCE (Paper F)
Members reviewed the report and the appended quotation. Members noted the previous quotations at similar values and the difficulty to date in securing completion of the works.
RESOLVED that Pappy’s Digger and Driver be appointed to complete the clearance works at North Warren Road Allotment site as specified within the quotation at £1200.00.
Note: Councillor T Davies abstained from voting on this resolution.
RESOLVED to revoke Standing Order 10.a.xi and allow press and public to re-join the meeting.
- RICHMOND PARK TOILETS (Paper F)
Members noted the recent vandalism as detailed within the report. There was discussion as to the need to provide toilet facilities on the park and the lack of alternative public toilets within the vicinity. Members went on to consider if changes to the current regime of locking the toilets Monday to Thursday at 4pm was still appropriate or whether this should be extended to closure over the weekend too.
RESOLVED to continue with existing arrangements – toilets open from 8am to 4pm Monday to Thursday and open from 8am Friday through to the Monday at 4pm.
The meeting closed at 8.05pm