Armed Forces & Remembrance Sunday November 2019

16ARME~1

Present:

Councillor Tim Davies (Chairman)

Councillor Liz Clews

Councillor Dennis Dannatt

Councillor Keith Panter (ex-officio)

 

In Attendance:

 

Rachel Allbones                      Deputy Town Clerk

Jessica Flowers                      Administration Support Officer

 

 

Also Present:                         Ian Bradley, Dick Lindsay

 

 

 

1. APOLOGIES FOR ABSENCE

 

Councillor Chris Lambie,

Councillor James Plastow – to be late.

Caz Davies

 

 

2. TO RECEIVE MEMBERS DECLARATIONS OF INTEREST IN ACCORDANCE WITH THE LOCALISM ACT 2011 AND TO RECEIVE ANY APPLICATIONS FOR DISPENSATION.

           

            None declared

 

 

3. MINUTES FROM THE PREVIOUS MEETINGS

           

RESOLVED that the minutes of the Armed Forces Day, Remembrance Sunday & War Memorial Working Group meeting 31^st October 2019 be confirmed and signed as a correct record.

 

 

4. WORKING GROUP MEMBERSHIP

 

RESOLVED that Ian Bradley and Richard Lindsay are appointed as Members of the Armed Forces Day, Remembrance Sunday & War Memorial Working Group.

 

Note: Ian Bradley and Richard Lindsay completed a statement acknowledging their receipt of the Gainsborough Town Council Code of Conduct.

 

 

5. WORKING GROUP REMIT FOR ARMED FORCES DAY

 

The working group noted the remit.

 

 

6. ARMED FORCES DAY 2020

 

1. To discuss overall event management and booking admin

 

RESOLVED that the overall event management, bookings, confirmations and paperwork will be managed by the Admin Support Officer.

 

 

1. Event plan – including site plan to be submitted to Safety Advisory Group (SAG) in due course

 

Name of event – Armed Forces and Community Day, will have aspects of VE/VJ day celebrations.

 

Town Centre area looking at using, Market Place, Market Street, Lord Street, Silver Street, Church Street, Parnell Street, The Old Hall, Parish Church, Whittons Gardens.

 

Look at road closures for Market Street, Church Street, Market Place, Silver Street and Lord Street. The Admin Support Officer to apply.

 

 

• Update on event progress and actions including complete and outstanding

 

• The Town Hall is looking at doing a 1940’s evening on the Saturday night to compliment the event.
• The PA for the Bike Fest is happy to do the PA for the event

 

Councillor Davies to contact Sandtoft Tram Museum for use of a bus.

 

Richard Lindsey has provisionally booked acts for the whole day, all contact s to be provided to the Admin Support Officer.

 

Members happy with the poster produced through Richard Lindsey.

 

 

2020. To agree proposals for budget submission to Community Services Committee meeting of 15 January 2020. (Deadline for reports is Thursday 9 January 2020)

 

To come in due course.

 

 

1. External funding opportunities

 

Tom Smith is looking / applying for funding for the event.

It was requested that he advised the Admin Support Officer what funding he will be applying for in order to not apply twice. It was noted that all funding must come to the Town Council.

 

 

7. REMEMBRANCE SUNDAY

           

            The working group discussed how the Remembrance Sunday components ran. There were no        issues identified to be addressed for the following year.

 

Note: Councillor Clews left the meeting at 10.37

 

8. WAR MEMORIAL

 

            The office staff noted to the group that a tree survey was due to start that will identify which       tree at the war memorial is recommended for removal and noted to the group that the Planning       Application and Tree Works Application are currently being worked on.

 

9. DATE OF NEXT MEETING

 

The Admin Support officer suggested an informal ‘brainstorming’ meeting prior to the next meeting, this was agreed and will take place Tuesday 19^th November at 2pm.

 

The following working group meeting scheduled for Thursday 28^th November 9.30am

 

The meeting concluded at 10.48am.