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Full Council

July 5, 2023 @ 19:00 - 21:00

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2023-07-05 Public Papers as sent FC

Council meetings will be held in the Function Room at Marshalls Sports Ground, Middlefield Lane, Gainsborough. Public and press are welcome to attend.

You are hereby invited to attend a meeting of the Full Council which will be held on Wednesday 5 July 2023 at 7.00pm at Marshalls Sports Ground, Middlefield Lane, Gainsborough.

The business of the meeting is set out in the agenda below.

Cllr T Davies
Acting Town Clerk

Agenda no Agenda item title Power
Procedural items
Open Forum Public participation
(Members of the public are welcome to present any matter relevant to the wellbeing of Gainsborough Town and each president will receive the attention of the council for a period not exceeding 3 minutes, with a maximum of 15 minutes in total. Please see the Council’s Public Participation at Meetings Policy and Standing Orders 3 f-i for details.Recording, including filming, audio recording, taking photographs, blogging, tweeting and the use of other social media websites is permitted at council meetings which are open to the public.  Anyone wishing to do so MUST adhere to the protocol laid out in the council’s  Filming and Recordings of Meetings Policy.
Public Bodies (Admissions to Meetings) Act 1960, s 1(1). As amended by The Openness of Local Government Bodies Regulations 2014, s3
FC24/053 Apologies for absence
To note apologies for absence.
Local Government Act 1972, s85 (1) & Sch 12, p40.
FC24/054 Declarations of interest
To receive any declarations of interest in accordance with the requirements of the Localism Act 2011.
Localism Act 2011, s31.
FC24/055 Dispensation requests
To consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests, not previously recorded.
Localism Act 2011, s33.
FC24/056 Items for Exclusion of Public and Press
To determine which items on the agenda, if any, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.
Public Bodies (Admissions to Meetings) Act 1960 1 (2)
FC24/057 Minutes of the previous meeting(s)
To receive the minutes of the previous Gainsborough Town Council meeting and resolve to sign these as a true and accurate record.
Paper A – Full Council 7 June 2023
Local Government Act 1972, Sch 12, p41
FC24/058 Committee meeting minutes
To note receipt of the draft minutes of the Committee meetings and the decisions contained therein.
Paper B – Planning Committee, 23 May 2023
Paper C – Personnel Committee, 13 June 2023
Paper D
– Property and Services Committee, 13 June 2023
Paper E – Finance and Strategy Committee, 20 June 2023
Paper F – Planning Committee, 27 June 2023
Local Government Act 1972, Sch 12, p41
Appointment of Vacancies on Committees / Working Groups
FC24/059 Finance and Strategy Committee
To appoint 1 Member to the Finance and Strategy Committee.
Standing Orders, s4
FC24/060 Personnel Committee
To appoint 1 Member to the Personnel Committee.
Standing Orders, s4
FC24/061 Planning Committee
To appoint 1 Member1 to the Planning Committee.
Standing Orders, s4
FC24/062 Policy Review Working Group
To appoint 1 Member to the Policy Review Working Group
Consideration of the recommendations made by Committees
FC24/063 Burial authority discussion paper
To consider the following recommendation from Property and Services Committee held 14 February 2023 (PS23/176):
The Committee resolved to note the discussion paper and put to Full Council for further consideration.
Deferred from FC23/171 and FC24/009
Paper G
Exclusion of Public and Press recommended.
FC24/064 Finance Regulation Amendments
To consider the following recommendation from Finance and Strategy Committee held 20 June 2023 (FS24/009):
The Committee resolved to recommend to Full Council to amend section 4.1 of the Financial Regulations (and subsequently Structure and Functions 4.7, 4.8 & 4.9) to read as follows: -4.1. Expenditure on revenue items may be authorised up to the amounts included for that class of expenditure in the approved budget.  This authority is to be determined by:a)     the Council for all items over £10,000;b)     a duly delegated committee of the Council for items over £3,000 £5,000;c)     the Clerk and / or RFO, Deputy Clerk (RFO) and / or Operations Manager in consultation with Chairman of Council or Chairman of the appropriate committee, for any items below £3,000 £5,000; ord)     the Clerk, and / or Deputy Clerk (RFO) and / or Operations Manager for items below £500 £1,500.

Such authority is to be evidenced by a Minute or by an authorisation slip duly signed by the Clerk, and where necessary also by verbal authorisation by the appropriate Chairman.

Contracts may not be disaggregated to avoid controls imposed by these regulations.

Town Council business items
FC24/065 Town Clerk’s Report
To receive and note the Town Clerk’s report (for information only)
FC24/066 Organisational Review Report
To consider the Organisational Review, Ancillary Report to the Organisational Review and the consider the recommended actions of both reports.
Deferred from FC23/158 & FC23/172 & FC24/026
Exclusion of Public and press recommended due to the confidential nature of the report.
Paper H
FC24/067 Meeting calendar for 2023 / 2024
To consider and approve a meeting schedule for 2023/24 (September – May).
Paper I
FC24/068 Correspondence
To note the correspondence previously circulated by email – for information only.
Paper J
FC24/069 Time and date of next meeting
To note the date and time of the next Full Council meeting.
Local Government Act 1972, Sch 12, p10 (2)(a)


July 5, 2023
19:00 - 21:00
Event Category:


Marshalls Sports Ground and Community Hall


Town Clerk