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Full Council
July 5, 2023 @ 19:00 - 21:00
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Open in new tab Council meetings will be held in the Function Room at Marshalls Sports Ground, Middlefield Lane, Gainsborough. Public and press are welcome to attend.
You are hereby invited to attend a meeting of the Full Council which will be held on Wednesday 5 July 2023 at 7.00pm at Marshalls Sports Ground, Middlefield Lane, Gainsborough.
The business of the meeting is set out in the agenda below.
Cllr T Davies
Acting Town Clerk
| Agenda no | Agenda item title | Power |
| Procedural items | ||
| Open Forum | Public participation (Members of the public are welcome to present any matter relevant to the wellbeing of Gainsborough Town and each president will receive the attention of the council for a period not exceeding 3 minutes, with a maximum of 15 minutes in total. Please see the Council’s Public Participation at Meetings Policy and Standing Orders 3 f-i for details.Recording, including filming, audio recording, taking photographs, blogging, tweeting and the use of other social media websites is permitted at council meetings which are open to the public. Anyone wishing to do so MUST adhere to the protocol laid out in the council’s Filming and Recordings of Meetings Policy. |
Public Bodies (Admissions to Meetings) Act 1960, s 1(1). As amended by The Openness of Local Government Bodies Regulations 2014, s3 |
| FC24/053 | Apologies for absence To note apologies for absence. |
Local Government Act 1972, s85 (1) & Sch 12, p40. |
| FC24/054 | Declarations of interest To receive any declarations of interest in accordance with the requirements of the Localism Act 2011. |
Localism Act 2011, s31. |
| FC24/055 | Dispensation requests To consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests, not previously recorded. |
Localism Act 2011, s33. |
| FC24/056 | Items for Exclusion of Public and Press To determine which items on the agenda, if any, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. |
Public Bodies (Admissions to Meetings) Act 1960 1 (2) |
| FC24/057 | Minutes of the previous meeting(s) To receive the minutes of the previous Gainsborough Town Council meeting and resolve to sign these as a true and accurate record. Paper A – Full Council 7 June 2023 |
Local Government Act 1972, Sch 12, p41 |
| FC24/058 | Committee meeting minutes To note receipt of the draft minutes of the Committee meetings and the decisions contained therein. Paper B – Planning Committee, 23 May 2023 Paper C – Personnel Committee, 13 June 2023 Paper D – Property and Services Committee, 13 June 2023 Paper E – Finance and Strategy Committee, 20 June 2023 Paper F – Planning Committee, 27 June 2023 |
Local Government Act 1972, Sch 12, p41 |
| Appointment of Vacancies on Committees / Working Groups | ||
| FC24/059 | Finance and Strategy Committee To appoint 1 Member to the Finance and Strategy Committee. |
Standing Orders, s4 |
| FC24/060 | Personnel Committee To appoint 1 Member to the Personnel Committee. |
Standing Orders, s4 |
| FC24/061 | Planning Committee To appoint 1 Member1 to the Planning Committee. |
Standing Orders, s4 |
| FC24/062 | Policy Review Working Group To appoint 1 Member to the Policy Review Working Group |
|
| Consideration of the recommendations made by Committees | ||
| FC24/063 | Burial authority discussion paper To consider the following recommendation from Property and Services Committee held 14 February 2023 (PS23/176): The Committee resolved to note the discussion paper and put to Full Council for further consideration. Deferred from FC23/171 and FC24/009 Paper G Exclusion of Public and Press recommended. |
|
| FC24/064 | Finance Regulation Amendments To consider the following recommendation from Finance and Strategy Committee held 20 June 2023 (FS24/009): The Committee resolved to recommend to Full Council to amend section 4.1 of the Financial Regulations (and subsequently Structure and Functions 4.7, 4.8 & 4.9) to read as follows: -4.1. Expenditure on revenue items may be authorised up to the amounts included for that class of expenditure in the approved budget. This authority is to be determined by:a) the Council for all items over £10,000;b) a duly delegated committee of the Council for items over £3,000 £5,000;c) the Clerk and / or RFO, Deputy Clerk (RFO) and / or Operations Manager in consultation with Chairman of Council or Chairman of the appropriate committee, for any items below £3,000 £5,000; ord) the Clerk, and / or Deputy Clerk (RFO) and / or Operations Manager for items below £500 £1,500. Such authority is to be evidenced by a Minute or by an authorisation slip duly signed by the Clerk, and where necessary also by verbal authorisation by the appropriate Chairman. Contracts may not be disaggregated to avoid controls imposed by these regulations. |
|
| Town Council business items | ||
| FC24/065 | Town Clerk’s Report To receive and note the Town Clerk’s report (for information only) Verbal |
N/A |
| FC24/066 | Organisational Review Report To consider the Organisational Review, Ancillary Report to the Organisational Review and the consider the recommended actions of both reports. Deferred from FC23/158 & FC23/172 & FC24/026 Exclusion of Public and press recommended due to the confidential nature of the report. Paper H |
|
| FC24/067 | Meeting calendar for 2023 / 2024 To consider and approve a meeting schedule for 2023/24 (September – May). Paper I |
|
| FC24/068 | Correspondence To note the correspondence previously circulated by email – for information only. Paper J |
N/A |
| FC24/069 | Time and date of next meeting To note the date and time of the next Full Council meeting. |
Local Government Act 1972, Sch 12, p10 (2)(a) |