Agenda & meeting papers can be accessed in the PDF pack above once available. 

Committee meetings will be held in the Reading Room at Richmond House, Richmond Park, Morton Terrace, Gainsborough. Public and press are welcome to attend.

Committee members:
Councillor Nicholas Coxon, Councillor Richard Craig, Councillor Dennis Dannatt, Councillor Caz Davies, Councillor Paul Hooton, Councillor Paul Key, Councillor Stuart Morley, Councillor James Plastow, Councillor Kenneth Woolley

Notice is hereby given that a meeting of the Property and Services Committee which will be held on Tuesday 11 June 2024 commencing at 6:30pm in the meeting room, Richmond House, Richmond Park, Morton Terrace, Gainsborough, DN21 2RJ and your attendance at such meeting is hereby requested to transact the following business.

AGENDA

PS25/021  Apologies for Absence
To note apologies for absence.

PS25/022  Public Participation Period
Members of the public may make representations, answer questions and give evidence at a meeting which they are entitled to attend in respect of the business on the agenda. A period of up to 15 minutes is permitted for public participation. Participants are restricted to 3 minutes each. Please see the Council’s Public Participation at Meetings Policy and Standing Orders 3.6 – 3.9 for details.

PS25/023  Declarations of Interest
To receive any declarations of interest in accordance with the requirements of the Localism Act 2011.

PS25/024  Dispensation Requests
To consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests, not previously recorded.

PS25/025  Items for Exclusion of Public and Press
To determine which items on the agenda, if any, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.

PS25/026  Minutes of the Previous Meeting
To receive the minutes of the previous Property and Services Committee meeting and resolve to sign these as a true and accurate record.
Paper A Tuesday 14 May 2024 (pages 4 to 8)

PS25/027  Matters Arising Schedule
To note current position of previously agreed actions as at 6 June 2024.
Paper B (pages 9 to 17)

PS25/028  Play Area RoSPA Safety Inspection Reports
To receive the annual RoSPA reports and consider any action resulting from these.
Paper C (pages 18 to 26)

PS25/029  Community Grant Applications
To consider grant applications received.
i.       Gainsborough Adventure Playground – £800.80 Paper D (pages 27 to 68)
ii.      Gainsborough Men’s Shed – £1,004.95 Paper E (pages 69 to 114)

To note that the following Community Grant funds are available:

• £650 in 2024 / 2025 budget
• £3,110 in earmarked reserves

Paper F (pages 115 to 120)

PS25/030  Tractor Purchase
To consider purchasing a 40hp tractor and ancillary equipment.
Exclusion of public and press recommended due to time sensitive commercial sensitivity.
Paper G (pages 121 to 124)

PS25/031  Levellings Dog Walk Footpath
 To consider what works (if any) the Committee would like to carry out on footpaths in order for a plan with a specification to be put to WLDC for approval.
Paper H (pages 125 to 127)

PS25/032  Items for Notification
To receive any items for notification to be included on a future agenda (for information only)

• Community Grants Policy & Application Form Review
• Exhumation Policy Review
• Memorial Safety Policy Review
• Guidance Notes on Practices and Regulations within Gainsborough Town Councils Cemeteries Review
• General Cemetery Trees – September
• Tree Safety Survey report – September
• Memorial Tributes – November
• General Cemetery potential carpark area
• General Cemetery Chapel
• Richmond House conservatory replacement
• Richmond House Fire Risk Assessment review

PS25/033  Time and Date of Next Meeting
To note the date and time of the next Property and Services Committee meeting is scheduled for Tuesday 9 July 2024 at 6:30pm.

Rachel Allbones
Town Clerk & RFO
Richmond House
Gainsborough

Wednesday, 05 June 2024