Agenda & meeting papers can be accessed in the PDF pack above once available. 

Committee meetings will be held in the Reading Room at Richmond House, Richmond Park, Morton Terrace, Gainsborough. Public and press are welcome to attend.

Committee members:
Councillors Sheila Bibb, Nigel Bowler, Nicholas Coxon, Richard Craig, Dennis Dannatt, Caz Davies, Paul Hooton, Paul Key, James Plastow, Richard Thompson (sub), James Ward (sub)

NOTICE IS HEREBY GIVEN and Members are summoned to attend a meeting of the Property and Services Committee of the Council to be held on Tuesday 15 July 2025 at 6:30pm in the meeting room, Richmond House, Richmond Park, Morton Terrace, Gainsborough, DN21 2RJ at which the under mentioned business will be transacted.

Prior to the commencement of the meeting there will be a public forum when members of the public may speak on any item set out in the agenda for the meeting. A maximum of two individuals to address the Committee for a maximum of 3 minutes each.

AGENDA

PS26/012  Apologies for Absence
To note apologies for absence.

PS26/013  Declarations of Interest
To receive any declarations of interest in accordance with the requirements of the Localism Act 2011.

PS26/014  Dispensation Requests
To consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests, not previously recorded.

PS26/015  Items for Exclusion of Public and Press
To determine which items on the agenda, if any, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.

PS26/016  Minutes of the Previous Meeting
To receive the minutes of the previous Property and Services Committee meeting and resolve to sign these as a true and accurate record.
Paper A Tuesday 13 May 2025 (pages 4 to 6)

PS26/017  Matters Arising Schedule
To note current position of previously agreed actions as at 1 July 2025.
Paper B (pages 7 to 16)

PS26/018  Communities Officer Report
To consider whether to allow the growth of Nicotiana on allotment gardens.
Exclusion of Public and Press recommended due to personal nature of discussion.
Paper C (pages 17 to 19)

PS26/019  Allotment Tenancy Breaches
To consider and approve termination of tenancies under the Tenancy Breach Policy.
Exclusion of Public and Press recommended due to personal nature of discussion.
Paper D (pages 20 to 25)

PS26/020  North Warren Allotment Structure Application
To consider application for structure.
Exclusion of Public and Press recommended due to personal nature of discussion.
Paper E (pages 26 to 28)

PS26/021  Motion from Councillor Dannatt
I, Councillor Dennis Dannatt call upon this Council to consider bringing back into use the spare plots at North Warren allotment site with other interested parties yet to be identified. These spare plots are allowed by law to be temporarily used for any purpose connected with agriculture or horticulture, so long as they can be returned to allotments if required to reduce any waiting list. Communities Officer to lead.
Seconded by Councillor Coxon

PS26/022  Event Application
To consider application to hold a Armed Forces Day event on Levellings Playing Field and any associated charges.
Paper F (pages 29 to 30)

PS26/023  Tree Management Strategy
To consider recommending to Full Council to adopt the Tree Management.
Paper G (pages 31 to 41)

PS26/024  General Cemetery Chapel Condition Survey
To consider condition survey report received in November 2023 and determine next steps.
Paper H (pages 42 to 95)

PS26/025  Memorial Mason Guidance
To review and adopt the revised Memorial Mason Guidance within Gainsborough Town Councils Cemeteries.
Paper I (pages 96 to 101)

PS26/026  Citizen of the Year Award
To consider and approve criteria and proposals for Citizen of the Year Award 2025.
Paper J (pages 102 to 108)

PS26/027  General Cemetery Extension
To consider communications from WLDC Team Manager Property & Assets and determine next steps.
Exclusion of public and press recommended due to time sensitive commercial sensitivity.
Paper K (pages 109 to 133)

PS26/028  Richmond Park Outbuilding Structural Survey
To consider approval of CARE Structural Engineers Report of outbuildings and associated architect charges to submit a planning application for the demolition of the potting shed and boiler house.
Exclusion of public and press recommended due to time sensitive commercial sensitivity.
Paper L (pages 134 to 137)

PS26/029  Items for Notification
To receive any items for notification to be included on a future agenda (for information only)
i. Fire Risk Assessment Remedials – Marshalls Main Pavilion
ii. Fire Risk Assessment Remedials – Marshalls Bowls Pavilion
iii. Utility Charge Review
iv. Richmond House Conservatory Replacement
v. Volunteer Recognition
vi. General Cemetery potential carpark area

PS26/030  Time and Date of Next Meeting
To note the date and time of the next Property and Services Committee meeting is scheduled for Tuesday 9 September 2025 at 6:30pm.

Rachel Allbones
Town Clerk & RFO
Richmond House
Gainsborough

Thursday, 10 July 2025