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Property and Services Committee

February 13 @ 19:00 - 21:00

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2024-02-13 Public Papers as sent PS

Agenda & meeting papers can be accessed in the PDF pack above once available. 

Committee meetings will be held in the Reading Room at Richmond House, Richmond Park, Morton Terrace, Gainsborough. Public and press are welcome to attend.

Committee members:
Councillor Nigel Bowler, Councillor Caz Davies, Councillor Richard Craig, Councillor Dennis Dannatt, Councillor Paul Key, Councillor Keith Panter, Councillor James Plastow, Councillor James Ward, Councillor Harry Warriner

Notice is hereby given that a meeting of the Property and Services Committee which will be held on Tuesday 13 February 2024 commencing at 7:00pm in the meeting room, Richmond House, Richmond Park, Morton Terrace, Gainsborough, DN21 2RJ and your attendance at such meeting is hereby requested to transact the following business.

AGENDA

PS24/149  Apologies for Absence
To note apologies for absence.

PS24/150  Public Participation Period
Members of the public may make representations, answer questions and give evidence at a meeting which they are entitled to attend in respect of the business on the agenda. A period of up to 15 minutes is permitted for public participation. Participants are restricted to 3 minutes each. Please see the Council’s Public Participation at Meetings Policy and Standing Orders 3 f-i for details.

PS24/151  Declarations of Interest
To receive any declarations of interest in accordance with the requirements of the Localism Act 2011.

PS24/152  Dispensation Requests
To consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests, not previously recorded.

PS24/153  Items for Exclusion of Public and Press
To determine which items on the agenda, if any, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.

PS24/154  Vice Chairman
To appoint Vice Chairman for this committee.

PS24/155  Minutes of the Previous Meeting
To receive the minutes of the previous Property and Services Committee meeting and resolve to sign these as a true and accurate record.
Paper A Tuesday 16 January 2024 (pages 5 to 8)

PS24/156  Matters Arising Schedule
To note current position of previously agreed actions as at 8 February 2024.
Paper B
(pages 9 to 17)

PS24/157  Love Lane Allotment Pond
To consider update following the Hydrographical Survey and Ecological Survey’s.
Paper C (pages 18 to 21)

PS24/158  Allotment Handbook
To review and adopt the Allotment Handbook.
Paper D (pages 22 to 43)

PS24/159  Allotment Letters
To review and approve the permission and breach letters.
Paper E (pages 44 to 69)

PS24/160  Council Leased Vehicles
To consider quotations received for replacement leased vehicles.
Exclusion of public and press recommended due to time sensitive commercial sensitivity.
Paper F
(pages 70 to 74)

PS24/161  Grave Digging SLA
To note report on who has been appointed the Council’s grave digging contractor.
Exclusion of public and press recommended due to the confidential nature.
Paper G
(pages 75 to 77)

PS24/162  Memorial Testing
To consider quotations received for memorial testing in the General Cemetery.
Exclusion of public and press recommended due to time sensitive commercial sensitivity.
Paper H
(pages 78 to 82)

PS24/163  General Cemetery Boundary Repairs
To consider quotations received for the repairs to the General Cemetery boundary.
Exclusion of public and press recommended due to time sensitive commercial sensitivity.
Paper I (pages 83 to 85)

PS24/164  General Cemetery Extension Plans
To consider verbal update from the Operations Manager.

PS24/165  Parish Agreement Grass Verge Cutting 2024 – 2025
To consider report on grass verge cutting for 2024/2025.
Exclusion of public and press recommended due to time sensitive commercial sensitivity.
Paper J (pages 86 to 91)

PS24/166  Richmond Park Aviary
To consider approving the sale of the aviary.
Exclusion of public and press recommended due to the confidential nature.
Paper K (pages 92 to 95)

PS24/167  Levellings Dog Walk
To consider verbal update from the Operations Manager.

PS24/168  Tim Davies Commemoration
To consider options/ways to commemorate the life of Tim Davies and his service to the community.

PS24/169  Event Application     
To consider application to hold Rotary Fireworks, Food and Music Event on Marshalls Sports Ground.
Paper L (pages 96 to 101)

 PS24/170  Event Application     
To consider application to hold Community Family Fun Day on Levellings Playing Field.
Paper M (pages 102 to 110)

PS24/171  Items for Notification
To receive any items for notification to be included on a future agenda (for information only)

  • General Cemetery extension
  • Remembrance Sunday
  • Richmond House conservatory replacement
  • Play Area RoSPA Safety Inspection Reports, remedial update
  • Richmond House Fire Risk Assessment review

PS24/172  Time and Date of Next Meeting
To note the date and time of the next Property and Services Committee meeting is scheduled for Tuesday 12 March 2024 at 7:00pm.

Rachel Allbones
Interim Town Clerk
Richmond House
Gainsborough

Thursday, 08 February 2024

Details

Date:
February 13
Time:
19:00 - 21:00
Event Category:

Venue

Richmond House
Richmond House, Richmond Park
GAINSBOROUGH, Lincolnshire DN21 2RJ United Kingdom
+ Google Map

Organiser

Deputy Clerk