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Personnel Committee Meeting
January 13, 2021 @ 19:00 - 21:00
Agenda and meeting papers can be accessed in the PDF pack above.
Members of the public can view the meeting on YouTube at: https://youtu.be/Ilct7lmSTdw
MINUTES of a REMOTE Meeting of the Personnel Committee held on Wednesday 13 January 2021 at 7:00pm
Present:
Councillor Kenneth Woolley (Chairman)
Councillor Matt Boles – ex officio
Councillor Richard Craig (arrived at the meeting at 7:03pm)
Councillor David Dobbie
Councillor Paul Key
Councillor Sally Loates
Councillor Keith Panter – ex officio
In Attendance:
Tom Clay Town Clerk
Rachel Allbones Deputy Clerk & RFO
Sean Alcock Operations Manager
1. TO RECEIVE APOLOGIES FOR ABSENCE
None received.
2. TO RECEIVE MEMBERS’ DECLARATIONS OF INTEREST
None declared.
3. MINUTES FROM THE PREVIOUS MEETING (Paper A)
i. Minutes of the meeting of Personnel Committee held Wednesday 9 December 2020
RESOLVED that the minutes of the Personnel Committee meeting held on Wednesday 9 December 2020 be confirmed and signed as a correct record.
Note: Councillors Boles and Panter abstained from the above resolution.
4. OFFICE WORKING ARRANGEMENTS (Paper B)
Note: Councillor Craig arrived at the meeting at 7:03pm and took the Chairman role.
Committee received an update about office working arrangements and considered any matters arising.
RESOLVED to: –
i. Note what is set out at appendix A;
ii. approve the proposal set out in section 3 of the report, and;
iii. instruct the Town Clerk to conduct a further review of the arrangements to be considered by the Personnel Committee in April 2021.
5. EXCLUSION OF PRESS AND PUBLIC
Due to the confidential nature, members RESOLVED to exclude the press and public from the meeting during consideration of the next items in accordance with the Public Bodies (Admission to Meetings) Act 1960.
The items were treated as confidential because they relate to issues, such as, terms of service, contractual arrangements, and the engagement of staff.
Note: Councillor Key abstained from voting on the above resolution.
6. PERSONNEL MATTERS TO NOTE (Paper C)
Committee NOTED a brief report on several matters and the actions taken.
7. DECLARATION OF OTHER EMPLOYMENT (Paper D)
RESOLVED to note the report on the declaration of other employment.
Note: Councillor Key voted against the above resolution.
8. STAFF STRUCTURE DIAGRAM (Paper E)
RESOLVED to adopt a new staff structure diagram.
9. DRAFT CONTRACTS (Paper F)
Committee considered draft contracts for all the positions within the current staff structure.
RESOLVED to:
i. Approve the draft contracts as set out in section 3 and appendices of this report;
ii. instruct the Town Clerk to use the new contracts when new members of staff are recruited, and;
iii. instruct the Town Clerk to look into updating current members of staff’s contractual arrangements and report back at the next meeting at which time the Committee can consider approval of issuing all members of staff with the new contracts.
Note: Councillor Dobbie abstained from voting on the above resolution.
The meeting concluded at 7.55pm