Personnel Committee – 08.09.2021

Agenda & meeting papers can be accessed in the PDF pack above.

MINUTES of a Meeting of the Personnel Committee held in the Ceremony Room, Richmond House, Richmond Park, Morton Terrace, Gainsborough on Wednesday 8 September 2021 at 7.00pm

 Present:

Councillor Kenneth Woolley (Chairman)

Councillor Matt Boles – ex officio

Councillor Tim Davies

Councillor Sally Loates

Councillor Pat O’Connor

Councillor Keith Panter

Councillor Denise Schofield

In Attendance:

Rachel Allbones                      Deputy Clerk & RFO

Sean Alcock                           Operations Manager

1. TO RECEIVE APOLOGIES FOR ABSENCE

 Councillor Richard Craig – ex officio

Councillor Baptiste Velan

2. TO RECEIVE MEMBERS’ DECLARATIONS OF INTEREST

Councillor O’Connor declared a personal interest in agenda item 8 as he wrote the report.

3. MINUTES FROM THE PREVIOUS MEETING (Paper A)

i. Minutes of the meeting of Personnel Committee held Thursday 15 July 2021

 RESOLVED that the minutes of the Personnel Committee meeting held on Thursday 15 July 2021 be confirmed and signed as a correct record.

Note: Councillor Panter abstained from voting on the above resolution.

4. HEALTH AND SAFETY POLICY (Paper B)

Committee considered the reviewed Health and Safety policy.

RESOLVED to approve the reviewed Health and Safety policy.

5. EXCLUSION OF PRESS AND PUBLIC

 Due to the confidential nature, members RESOLVED to exclude the press and public from the meeting during consideration of the next four items in accordance with the Public Bodies (Admission to Meetings) Act 1960.

6. GROUNDS MAINTENANCE UPDATE AND RECRUITMENT (Paper C)

 Committee received and noted an update on the Grounds Maintenance team, recruitment and current staff member probation.

RESOLVED that; –

• Councillors Boles and Panter would be available for the probation reviews
• Councillors Boles and T Davies would be available for shortlisting and interviews for the Grounds Maintenance Operative position, with Councillors Schofield and Woolley as reserves.

7. ADMIN SUPPORT OFFICER POST

Committee discussed the benefits of early appointment of a full time Admin Support Officer.

The Committee noted the current Admin Support Officer was no longer imminently leaving, so didn’t feel it was appropriate to appoint to the post early.

Committee considered potentially changing the current Admin Support Officer role, title and salary.

RESOLVED that: –

• Councillor Boles would consult with HR to confirm if Council could change the job description / title and salary of the current Admin Support Officer
• Councillor Woolley to speak with the current Admin Support Officer to see if she would be happy with a change in job description
• Look into potentially recruiting a part time Admin Support Officer

8. COUNCIL REVIEW (Paper D)

Committee considered the report from Councillor O’Connor.

Having discussed the document and noted it, the Committee thanked Councillor O’Connor for his time and thoroughness in providing the Council with a comprehensive working document.

9. STAFFING REQUESTS (Papers E & F)

Committee considered requests received from two employees

The Committee discussed the requests. It was unanimously agreed that the additional work undertaken in the absence of the Clerk was sincerely appreciated and the staff requests be duly considered. Having taken advice from HR it was agreed to take the matter to Full Council for consideration.

The meeting concluded at 8.36pm