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Management and Finance Committee Meeting 16 February 2021

February 16 @ 7:00 pm - 9:00 pm

REMOTE Management and Finance Committee meeting 16.02.21 P

All the meeting papers can be accessed in the PDF pack above.

Members of the public can view the meeting on YouTube at: https://youtu.be/SVgIHZHcPQA

The agenda for the meeting is set out below.

Agenda

Procedural items

1. Register of attendance for a remote meeting

Committee to conduct a register of attendance for a remote meeting.

2. Declarations of interest

Committee to receive any declarations of interest in accordance with the requirements of the Localism Act 2011, and to consider any applications for dispensations in relation to disclosable pecuniary interests or personal interests.

3. Minutes of the previous meeting

Committee to confirm as a correct record the minutes of the remote meeting held on Tuesday 19 January 2021. PAPER A

Items referred from another committee

4. Allotments Rent 2022/2023

Committee to note and consider the following recommendation made by the Allotments Sub-committee at its meeting held on Wednesday 27 January 2021:

RESOLVED TO RECOMMEND TO MANAGEMENT AND FINANCE COMMITTEE that a 2% rent increase be set for 2022/2023. PAPER B

5. Allotment rent collection deferral for 2021/2022

Committee to note and consider the following recommendation made by the Allotments Sub-committee at its meeting held on Wednesday 27 January 2021:

RESOLVED TO RECOMMEND TO MANAGEMENT AND FINANCE COMMITTEE to defer the collection of rents, and to bring back to the April meeting to set a date for rent collection.

Committee to note that advice has been received for them The National Allotment Society which is as follows:

“NAS would simply recommend collecting the rents in whatever the safest option is open to you. Ideally given the current lockdown measures, it would be great if the plot holders could simply do an online transfer for their rent, but I understand that this is sometimes not possible for tenants.”

“Postponing the rent due date would not be a huge issue so long as the tenants were written to with enough notice. In terms of acceptance of the rules, it would essentially just be viewed as an extension of the current year, so they are still under the existing rules.”

6. Gainsborough Millennium Clock

Committee to note the following recommendation made by the Management and Finance Committee at its meeting held on Tuesday 9 February 2021:

RESOLVED: Committee accepted a quote from Smith of Derby and recommended to the Management and Finance Committee that a reserve of £528 (ex VAT) be created at the end of the financial year to allow for installation of new LED lighting at the Gainsborough Millennium Clock. PAPER C

Committee business items

7. Financial Reports

Committee to receive and consider the following reports:

i. Unpaid Expenditure Transactions for 10 February 2021

ii. Cashbook Summary (including due and unpaid transactions) for 10 February 2021

iii. Budget Comparison Report (including due and unpaid transactions) for 10 February 2021

PAPERS D, E and F

8. Monthly Bank Reconciliation

Committee to verify and sign off monthly bank reconciliation for 31 January 2021 as per the paragraph 2.2 in Financial Regulations. PAPER G

9. Marshalls Sports Pavilion utilities

Committee to consider a report about the utility bills for Marshalls Sports Pavilion. This follows a request for information at the January 2021 meeting of the Committee. PAPER H

10. Exclusion of the press and public – Due to the confidential nature, members may resolve to exclude the press and public from the meeting during consideration of the next two items in accordance with the Public Bodies (Admission to Meetings) Act 1960.

11. Updated Debtors Report

Committee to consider an updated debtors report. PAPER I

12. Foxby Hill Allotment Gardens Site

Committee to note the following recommendation made by the Allotments Sub-committee at its meeting held on Wednesday 27 January 2021:

RESOLVED that a report regarding the Foxby Hill Allotments finance be reported to Management and Finance Committee. PAPER J

 

Details

Date:
February 16
Time:
7:00 pm - 9:00 pm
Event Category: