Management and Finance Committee

Paper B - Management _ Finance - Tuesday 18 August 2020

Present:                                 Councillor Matthew Boles (Chairman)

 

Councillor Paul Key

Councillor Chris Lambie

Councillor Baptiste Velan

 

 

In Attendance:

 

Tom Clay                                Town Clerk

Rachel Allbones                      Deputy Clerk / RFO

Sean Alcock                            Operations Manager

 

 

 

1. TO RECEIVE APOLOGIES FOR ABSENCE

 

Councillor Harry Clarke

Councillor Keith Panter

 

 

2. TO RECEIVE MEMBERS’ DECLARATIONS OF INTEREST IN ACCORDANCE WITH THE LOCALISM ACT 2011 AND TO RECEIVE ANY APPLICATIONS FOR DISPENSATION

           

None declared.

 

 

3. MINUTES FROM THE PREVIOUS MEETING (Paper A)

 

1. Minutes of the meeting of Management and Finance Committee held Tuesday 21 July 2020

 

RESOLVED that the minutes of the Management and Finance Committee meeting held on Tuesday 21 July 2020 be confirmed and signed as a correct record.

 

Note: Councillors Key and Lambie abstained from voting on the above resolution.

 

 

4. FINANCIAL REPORTS (Papers B, C & D)

 

Committee received and considered the following reports:

 

1. Unpaid Expenditure Transactions for 12 August 2020
2. Cashbook Summary (including due and unpaid transactions) for 12 August 2020

• Budget Comparison Report (including due and unpaid transactions) for 12 August 2020

 

RESOLVED that Members accept and approve the following reports: –

• Unpaid Expenditure Transactions for 12 August 2020
• Cashbook Summary (including due and unpaid transactions) for 12 August 2020
• Budget Comparison Report (including due and unpaid transactions) for 12 August 2020

 

07

 

 

Note: Councillor Key abstained from voting on the above resolution.

 

 

5. MONTHLY BANK RECONCILIATIONS (Paper E)

 

Committee considered sign off of the monthly bank reconciliation for the month of July 2020 as per the paragraph 2.2 in Financial Regulations.

 

RESOLVED to accept and sign off the Bank Reconciliation for 31 July.

 

 

6. COMPLAINTS (Paper F)

 

RESOLVED under Standing Order 10.a.xi to exclude the press and public from the meeting in respect of confidential or other information which is prejudicial to the public interest.

 

            Note: Councillor Key voted against the above resolution.

 

Note: Councillor Key declared a non-pecuniary interest as he knew the parties involved.

 

RESOLVED to: –

• Not defer the matter to another committee of the Council;
• Write to the parties involved informing that Members had determined to take no more action and urging them to consider their conduct on the allotment site, and;
• Refer Site Secretaries to the current Terms & Conditions regarding anti-social behaviour on the allotments sites and ask them to remind all plot holders of these conditions.

 

Note: Councillor key abstained from voting on the above resolution.

 

 

7. MARSHALLS BOWLS CLUB LEASE (Paper G)

 

RESOLVED to approve the Licence to Sublet and the Sublease in relation to the bowls greens at Marshalls Sports Ground being leased Marshalls Bowls Club. The Town Clerk was instructed to arranged for the signing and returning of the relevant documents.

 

 

8. VAN LEASES (Paper H)

 

It was noted that the Council might incur significant cost for repair of the current Ford Transit van at the end of the lease. At the moment the damage cannot be quoted for in advance. A review of the vehicle is carried out by a BVRLA inspector at the point of collection the finance company then invoice for the loss in value.

 

RESOLVED to: –

• Agree to Option 1, the creation of a new leases with Rivervale for the Transit (which would lead to 36 payments of £329.56) and for the Berlingo (which would lead to 36 payments of £225.92) and to instruct the Town Clerk to set up the new arrangement.
• Officers to report the costs incurred for the repair of the current Ford Transit van to the Committee at the first meeting after they known.

 

 

Meeting concluded at 7.37pm