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Full Council
May 17, 2023 @ 19:00 - 21:00
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Open in new tab Council meetings will be held in the Function Room at Marshalls Sports Ground, Middlefield Lane, Gainsborough. Public and press are welcome to attend.
You are hereby invited to attend a meeting of the Full Council which will be held on Wednesday 17th May 2023 at 7.00pm at Marshalls Sports Ground, Middlefield Lane, Gainsborough.
The business of the meeting is set out in the agenda below.
Belina Boyer
Town Clerk
| Agenda no | Agenda item title | Power |
| Procedural items | ||
| FC24/001 | Election of the Chairman of the Town Council for the 2023/24 Civic year To elect a Chairman and Town Mayor for the 2023-24 municipal year and allow for the newly elected Chairman to sign their Declaration of Acceptance of Office. Paper A |
Local Government Act 1972, ss 14 (1) +15 |
| FC24/002 | Election of the Vice-Chairman of the Town Council for the 2023/24 Civic year To elect a Vice Chairman and Deputy Town Mayor for the 2023-24 municipal year and allow for the newly elected Vice Chairman to sign their Declaration of Acceptance of Office. Paper B |
Local Government Act 1972, s15 (6) |
| Open Forum | Resolve to close the meeting for the public forum & again to reopen.
Public participation Recording, including filming, audio recording, taking photographs, blogging, tweeting and the use of other social media websites is permitted at council meetings which are open to the public. Anyone wishing to do so MUST adhere to the protocol laid out in the council’s Filming and Recordings of Meetings Policy. |
Public Bodies (Admissions to Meetings) Act 1960, s 1(1). As amended by The Openness of Local Government Bodies Regulations 2014, s3 |
| FC24/003 | Apologies for absence To note apologies for absence. |
Local Government Act 1972, s85 (1) & Sch 12, p40. |
| FC24/004 | Declarations of interest To receive any declarations of interest in accordance with the requirements of the Localism Act 2011. |
Localism Act 2011, s31. |
| FC24/005 | Dispensation requests To consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests, not previously recorded. |
Localism Act 2011, s33. |
| FC24/006 | Items for Exclusion of Public and Press To determine which items on the agenda, if any, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. |
Public Bodies (Admissions to Meetings) Act 1960 1 (2) |
| FC24/007 | Minutes of the previous meeting(s) To receive the minutes of the previous Gainsborough Town Council meeting and resolve to sign these as a true and accurate record. Paper C – Full Council 05 April 2023 |
Local Government Act 1972, Sch 12, p41 |
| FC24/008 | Committee meeting minutes To note receipt of the draft minutes of the Committee meetings and the decisions contained therein. Paper D – Property and Services Committee, 11 April 2023 Paper E – Personnel Committee, 12 April 2023 Paper F – Finance and Strategy Committee, 18 April 2023 Paper G – Planning Committee, 25 April 2023 Paper H – Finance and Strategy Committee, 2 May 2023 Paper I – Personnel Committee, 3 May 2023 |
Local Government Act 1972, Sch 12, p41 |
| Consideration of the recommendations made by Committees | ||
| FC24/009 | To consider the following recommendation from Property and Services Committee held 14 February 2023 (PS23/176): The Committee resolved to note the discussion paper and put to Full Council for further consideration. Deferred from FC23/171 Paper J Exclusion of Public and Press recommended. |
|
| FC24/010 | To consider the following recommendation from Finance and Strategy Committee held 18 April 2023 (FS23/137) & 2 May 2023 (FS23/149) The Committee resolved to recommend to Full Council for approval of the following reports: – · Paper K Consolidated Balance Sheet · Paper L Income and Expenditure Account Report · Paper M Income and Expenditure Account Analysis Report · Paper N Income and Expenditure by Budget Headings Report · Paper O Trial Balance · Paper P – Section 2 – Accounting Statements of the AGAR |
|
| FC24/011 | To consider the following recommendation from Planning Committee held 25 April 2023 (PL23/263) The Committee resolved to recommend to Full Council: – · to employ £19,410.05 CIL monies to fund the majority of the cost of the works at North Warren Allotments. · to set aside an additional £2,500 for unforeseen works / contingencies etc. The expenditure of the additional £2,500 to be at the discretion of the Operations Manager in consultation with the Clerk and / or Deputy Clerk / RFO. · to appoint contractor B to undertake the necessary clearance works on NWAS. the Allotment Officer, in collaboration with the Operations Manager, to monitor and direct the contractor to ensure costs are kept to the minimum and all recyclables are reused. Paper Q |
|
| FC24/012 | To consider the following recommendation from Finance and Strategy Committee held 2 May 2023 (FS23/150) The Committee resolved to recommend to Full Council for approval of the Council’s insurance renewal under a 3 -year scheme (year 3) Paper R |
|
| Appointment of Leader & members to existing Committees / Working Groups | ||
| FC24/013 | Structure and Functions To review and approve updates of the structure and functions for Committees – Updated (2.27) Council Officers – Updated (3) Policies – Addition of (10) Neighbourhood Plan Working Group Terms of Reference – Addition of (11) Policy Review Working Group Terms of Reference Paper S |
|
| FC24/014 | Council Leader To appoint a Leader of the Council. |
Structures and Functions |
| FC24/015 | Finance and Strategy Committee To appoint 7 Members to the Finance and Strategy Committee and appoint a committee Chairman. |
Standing Orders, s4 |
| FC24/016 | Property and Services Committee To appoint 7 Members to the Property and Services Committee and appoint a committee Chairman |
Standing Orders, s4 |
| FC24/017 | Personnel Committee To appoint 7 Members to the Personnel Committee and appoint a committee Chairman |
Standing Orders, s4 |
| FC24/018 | Planning Committee To appoint 7 Members to the Planning Committee and appoint a committee Chairman |
Standing Orders, s4 |
| FC24/019 | Neighbourhood Plan Working Group To appoint 3-5 Members to the Neighbourhood Plan Working Group |
|
| FC24/020 | Policy Review Working Group To appoint 3 Members to the Policy Review Working Group |
|
| FC24/021 | Appointment of representatives to external bodies To appoint representatives to outside bodies i. West Lindsey Citizens Advice Bureau ii. Gainsborough Adventure Playground Association iii. Friends of Richmond Park iv. North Notts and Lincs Community Rail Partnership CIC v. Bassetlaw Area Group of North Notts & Lincs Community Rail Partnership vi. Gainsborough Crisis Action Team vii. Rural Market Towns Group viii. Safeguarding Champion ix. First Aid Champion |
Standing Orders, s. 5j |
| Town Council business items | ||
| FC24/022 | Town Clerk’s Report To receive and note the Town Clerk’s report (for information only) Verbal |
N/A |
| FC24/023 | Authorised signatories – Payments To approve authorised payment signatories for 2023/24 (5 authorised of which 2 sign). Current signatories are Cllrs Craig, Panter & Plastow, plus 2 former Cllrs. |
Local Government Act 1972, s111 |
| FC24/024 | Authorised signatories – Legal documents To review the current authorised persons to sign legal documents for 2023/24. Current authorised persons are Town Clerk (currently Belina Boyer), the Deputy Clerk and RFO (currently Rachel Allbones) and those members on the Town Council’s bank mandate, which currently are Cllrs Craig, Panter & Plastow, plus 2 former Cllrs. |
Local Government Act 1972,s. 111 |
| FC24/025 | General power of competence Part 1 of the Localism Act 2011 provides for local authorities in England to have a General Power of Competence. To review and confirm by resolution that the conditions to declare the General Power of Competence pursuant of the Localism Act 2011 are being met. that being: – · the number of Councillors elected at the last ordinary election, or at a subsequent by‐election, equals or exceed two thirds (12) of its total number of Councillors. · The Town Clerk holds at least one of the sector‐specific qualifications. PAPER T (Further information) |
Localism Act 2011 |
| FC24/026 | Organisational Review Report To consider the Organisational Review, Ancillary Report to the Organisational Review and the consider the recommended actions of both reports. Deferred from FC23/158 & FC23/172 Exclusion of Public and press recommended due to the confidential nature of the report. Paper U |
|
| FC24/027 | Meeting calendar for 2023 / 2024 To consider and approve a meeting schedule for 2023/24. Paper V |
|
| FC24/028 | Co-option of vacancies To note that there are currently six vacancies on the Council and resolve to start the co-option process by advertising the vacancies so co-options can be considered at the June meeting. |
|
| FC24/029 | Correspondence To note the correspondence previously circulated by email – for information only. Paper W |
N/A |
| FC24/030 | Time and date of next meeting To note the date and time of the next Full Council meeting scheduled for Wednesday 7 June 2023 at 7.00pm at Marshalls Sports Ground, Middlefield Lane. |
Local Government Act 1972, Sch 12, p10 (2)(a) |