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Full Council
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Open in new tab Agenda & meeting papers can be accessed in the PDF pack above once available.
Council meetings will be held in the Ceremony Room at Richmond House, Richmond Park, Morton Terrace, Gainsborough. Public and press are welcome to attend.
All Members of Gainsborough Town Council:
Notice is hereby given that a meeting of the Council which will be held on Tuesday 4 March 2025 commencing at 6:30pm in the meeting room, Richmond House, Richmond Park, Morton Terrace, Gainsborough, DN21 2RJ and your attendance at such meeting is hereby requested to transact the following business.
AGENDA
Open Forum Public Participation
(Members of the public are welcome to present any matter relevant to the wellbeing of Gainsborough Town and each president will receive the attention of the Council for a period not exceeding 3 minutes, with a maximum of 15 minutes in total. Please see the Council’s Public Participation at Meetings Policy and Standing Orders 3.6 – 3.9 for details.
Recording, including filming, audio recording, taking photographs, blogging, tweeting and the use of other social media websites is permitted at Council meetings which are open to the public. Anyone wishing to do so MUST adhere to the protocol laid out in the Council’s Filming and Recordings of Meetings Policy.
FC25/163 Apologies for Absence
To note apologies for absence.
FC25/164 Declarations of Interest
To receive any declarations of interest in accordance with the requirements of the Localism Act 2011.
FC25/165 Dispensation Requests
To consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests, not previously recorded.
FC25/166 Items for Exclusion of Public and Press
To determine which items on the agenda, if any, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.
FC25/167 Minutes of the Previous Meeting
To receive the minutes of the previous Council meeting and resolve to sign these as a true and accurate record.
Paper A Tuesday 4 February 2025 (pages 4 to 9)
FC25/168 Committee Meeting Minutes
To note receipt of the draft minutes of the Committee meetings and the decisions contained therein.
i. Property and Services Committee, Tuesday 11 February 2025 Paper B (pages 10 to 13)
ii. Personnel Committee, Wednesday 19 February 2025 Paper C (pages 14 to 17)
iii. Planning Committee, Tuesday 18 February 2025 Paper D (pages 18 to 23)
iv. Finance and Strategy Committee, Tuesday 25 February 2025 Paper E (pages 24 to 27)
FC25/169 Announcements
To receive and note updates from: –
i. Chair of Council
ii. Leader of Council
iii. Representatives on Outside Bodies
iv. Town Clerk Paper F (pages 28 to 79)
FC25/170 Appointment for Representation on Outside Body
To consider making appointment to Marshalls & Rose Brothers Memorial Charity.
FC25/171 Committee Vacancies
To consider making appointments to vacancies on committees.
i. Property and Services Committee, one vacancy
ii. Finance and Strategy Committee one substitute vacancy
iii. Personnel Committee, one vacancy and two substitute vacancies
iv. Planning Committee, one vacancy
v. Neighbourhood Plan Working Group one vacancy
vi. Policy Review Working Group one vacancy
Paper G (pages 80 to 82)
FC25/172 Recommendation made by Committee
To consider the following recommendation from Personnel Committee held 19 February 2025 (PC25/084 Sexual Harassment Policy):
RESOLVED: to RECOMMEND TO FULL COUNCIL to adopt the Sexual and General Harassment Policy and Procedure.
Paper H (pages 83 to 88)
FC25/173 Recommendation made by Committee
To consider the following recommendation from Finance and Strategy Committee held 25 February 2025 (FS25/125 Environment and Sustainability Policy):
RESOLVED: to RECOMMEND TO FULL COUNCIL to adopt the Environment and Sustainability Policy.
Paper I (pages 89 to 94)
FC25/174 Recommendation made by Committee
To consider the following recommendation from Finance and Strategy Committee held 25 February 2025 (FS25/126 Investment Strategy):
RESOLVED: to RECOMMEND TO FULL COUNCIL to adopt the reviewed Investment Strategy.
Paper J (pages 95 to 101)
FC25/175 Correspondence
To note the correspondence previously circulated by email (for information only).
Paper K (pages 102 to 103)
FC25/176 Items for Notification
To receive any items for notification to be included on a future agenda (for information only)
i. Community Emergency Planning – April
ii. Annual Town Meeting update – April
iii. Standing Orders review – May
iv. Structure and Functions review – May
v. Finance Regulations review – May
vi. Members Code of Conduct review – May
FC25/177 Time and Date of Next Meeting
To note the date and time of the next Full Council meeting is scheduled for Tuesday 1 April 2025 at 6:30pm.
Rachel Allbones
Town Clerk
Richmond House
Gainsborough
Thursday, 27 February 2025
Please let us know if you can’t find something or if you require the information in a different format.
You can telephone the Town Council during office hours at: 01427 811573. Alternatively, you can email us at: townclerk@gainsborough-tc.gov.uk