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Finance and Strategy Committee
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Open in new tab Agenda & meeting papers can be accessed in the PDF pack above once available.
Committee meetings will be held in the Reading Room at Richmond House, Richmond Park, Morton Terrace, Gainsborough. Public and press are welcome to attend
Committee members:
Councillor Nigel Bowler, Councillor Nicholas Coxon, Councillor Michael Devine, Councillor David Dobbie, Councillor Paul Key, Councillor Liam Muggridge, Councillor James Plastow, Councillor Kenneth Woolley, Councillor Mark Binns (sub)
Notice is hereby given that a meeting of the Finance and Strategy Committee which will be held on Tuesday 25 February 2025 commencing at 6:30pm in the meeting room, Richmond House, Richmond Park, Morton Terrace, Gainsborough, DN21 2RJ and your attendance at such meeting is hereby requested to transact the following business.
AGENDA
FS25/117 Apologies for Absence
To note apologies for absence.
FS25/118 Public Participation Period
Members of the public may make representations, answer questions and give evidence at a meeting which they are entitled to attend in respect of the business on the agenda. A period of up to 15 minutes is permitted for public participation. Participants are restricted to 3 minutes each. Please see the Council’s Public Participation at Meetings Policy and Standing Orders 3.6 – 3.9 for details.
FS25/119 Declarations of Interest
To receive any declarations of interest in accordance with the requirements of the Localism Act 2011.
FS25/120 Dispensation Requests
To consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests, not previously recorded.
FS25/121 Items for Exclusion of Public and Press
To determine which items on the agenda, if any, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.
FS25/122 Minutes of the Previous Meeting
To receive the minutes of the previous Finance and Strategy Committee meeting and resolve to sign these as a true and accurate record.
Paper A Tuesday 28 January 2025 (pages 4 to 7)
FS25/123 Finance Reports
To receive and consider for approval the following financial reports:
i. Unpaid Expenditure Transactions for 20 February 2025 Paper B (pages 8 to 15)
ii. Cashbook Summary (including due and unpaid transactions) for 20 February 2025 Paper C (pages 16 to 18)
iii. Budget Comparison Report (including due and unpaid transactions) for 20 February 2025 Paper D (pages 19 to 36)
FS25/124 Bank Reconciliation
To approve and resolve to sign the monthly bank reconciliations for 31 January 2025 per paragraph 2.2 of Financial Regulations.
Paper E (pages 37 to 50)
FS25/125 Environment and Sustainability Policy
To consider recommending to Full Council to adopt the Environment and Sustainability Policy.
Paper F (pages 51 to 56)
FS25/126 Investment Strategy
To review the Investment Strategy and adopt amendments.
Paper G (pages 57 to 63)
FS25/127 Community Grant Applications
To consider grant applications received.
i. Morton Feastival – £750 Paper H (pages 64 to 72)
To note that the following Community Grant funds are available:
i. £0 in 2024 / 2025 revised budget
ii. £486.97 in earmarked reserves
Paper I (pages 73 to 78)
FS25/128 Items for Notification
To receive any items for notification to be included on a future agenda (for information only)
i. Internal Audit – April
ii. Earmarked Reserves – April
iii. Outstanding Debtors – April
iv. Risk Register and Risk Management Policy – April
v. Internal Controls – April
vi. Asset Register Review – April
vii. Year End Accounts 2024/2025 – May
viii. AGAR – Section 2 Accounting Statements – May
ix. Strategic Plan
x. Registrar Lease renewal
xi. Filming and Recording Meetings Policy Review
xii. Public Participation at Meetings Policy Review
xiii. Communications Policy Review
xiv. GDPR Policy Review
xv. Councillor Vacancy (Co-option) Policy Review
xvi. Employee / Councillor Protocol Review
xvii. Social Media Policy Review
xviii. Publication Scheme & FOI Review
xix. Pensions Discretionary Policy Review
xx. Member Training and Development Policy Review
xxi. LCAS Silver Status submission – July 2025
FS25/129 Time and Date of Next Meeting
To note the date and time of the next Finance and Strategy Committee meeting is scheduled for Tuesday 22 April 2025 at 6:30pm.
Rachel Allbones
Town Clerk
Richmond House
Gainsborough
Thursday, 20 February 2025
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You can telephone the Town Council during office hours at: 01427 811573. Alternatively, you can email us at: townclerk@gainsborough-tc.gov.uk