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Agenda & meeting papers can be accessed in the PDF pack above once available. 

Council meetings will be held in the Ceremony Room at Richmond House, Richmond Park, Morton Terrace, Gainsborough. Public and press are welcome to attend.

All Members of Gainsborough Town Council:

Notice is hereby given that a meeting of the Council which will be held on Tuesday 4 February 2025 commencing at 6:30pm in the meeting room, Richmond House, Richmond Park, Morton Terrace, Gainsborough, DN21 2RJ and your attendance at such meeting is hereby requested to transact the following business.

AGENDA

Open Forum      Public Participation
(Members of the public are welcome to present any matter relevant to the wellbeing of Gainsborough Town and each president will receive the attention of the Council for a period not exceeding 3 minutes, with a maximum of 15 minutes in total. Please see the Council’s Public Participation at Meetings Policy and Standing Orders 3.6 – 3.9 for details.

Recording, including filming, audio recording, taking photographs, blogging, tweeting and the use of other social media websites is permitted at Council meetings which are open to the public.  Anyone wishing to do so MUST adhere to the protocol laid out in the Council’s  Filming and Recordings of Meetings Policy.

FC25/146  Apologies for Absence
To note apologies for absence.

FC25/147  Declarations of Interest
To receive any declarations of interest in accordance with the requirements of the Localism Act 2011.

FC25/148  Dispensation Requests
To consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests, not previously recorded.

FC25/149  Items for Exclusion of Public and Press
To determine which items on the agenda, if any, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. 

FC25/150  Community Emergency Planning
To receive a presentation from Steve Eason-Harris, Emergency Planning and Business Continuity Officer regarding Community Emergency Planning.

FC25/151  Minutes of the Previous Meeting
To receive the minutes of the previous Council meeting and resolve to sign these as a true and accurate record.
Paper A Tuesday 7 January 2025 (pages 5 to 8)

FC25/152  Committee Meeting Minutes
To note receipt of the draft minutes of the Committee meetings and the decisions contained therein.
i. Personnel Committee, Wednesday 8 January 2025 Paper B (pages 9 to 11)
ii. Property and Services Committee, Tuesday 14 January 2025 Paper C (pages 12 to 15)
iii. Planning Committee, Tuesday 21 January 2025 Paper D (pages 16 to 22)
iv. Finance and Strategy Committee, Tuesday 28 January 2025 Paper E (pages 23 to 28)

FC25/153  Announcements
To receive and note updates from: –
i. Chair of Council
ii. Leader of Council
iii. Representatives on Outside Bodies
iv. Town Clerk Paper F (pages 29 to 65)

FC25/154  Committee Vacancies
To consider making appointments to vacancies on committees.
i. Finance and Strategy Committee one substitute vacancy
ii. Personnel Committee, one vacancy and two substitute vacancies
iii. Planning Committee, one vacancy and one substitute vacancy
iv. Neighbourhood Plan Working Group one vacancy
v. Policy Review Working Group one vacancy
Paper G (pages 66 to 68) 

FC25/155 Recommendation made by Committee
To consider the following recommendation from Property and Services Committee held 14 January 2025 (PS25/123 Grass Verge Cutting):
RESOLVED: to RECOMMEND TO FULL COUNCIL to appoint Glendale Services as the grass verge contractor for 2025/26.
Paper H (pages 69 to 74)

FC25/156 Recommendation made by Committee
To consider the following recommendation from Property and Services Committee held 14 January 2025 (PS25/125 General Cemetery Tree Works):
RESOLVED: to RECOMMEND TO FULL COUNCIL:
i. That the Council appoint Foxstone Forestry Ltd to undertake the tree management works as quoted.
ii. That a 10% discretion be afforded to the Operations Manager to allow for any price fluctuations or unforeseen works.
Paper I (pages 75 to 78)

FC25/157  Motion from Councillor Coxon
I would like to formally propose a motion for colleagues’ support regarding a feasibility study aimed at the establishment of an indoor market.

I am asking the Council to consider conducting a feasibility study regarding the potential interest in establishing an indoor market within our town.

To initiate this process, I propose that we simply gauge public sentiment by placing a poll on the Council’s website. This poll could provide insights into whether there is sufficient interest to warrant further discussion around the operational aspects, funding, and management of such a market.

It is important to note that this proposal is intended to be a separate initiative from the existing market and does not involve the West Lindsey District Council in any capacity.

The potential benefits to our community from establishing an indoor market are significant:

1. Community Impact: The indoor market would provide opportunities for existing businesses to expand their reach and engage with new audiences.
2. Support for Entrepreneurs: It would encourage new entrepreneurs to start their ventures with minimal risk, fostering a culture of innovation and growth.
3. Economic Regeneration: The knock-on effects of this initiative could include filling empty retail spaces in the town centre, stimulating further regeneration, and opening doors for new opportunities and investments.

I believe that conducting a feasibility study will allow us to explore this opportunity in depth and assess how we can best serve our community’s needs.

FC25/158  Annual Town Meeting
To agree a date and format for the Annual Town Meeting.
Paper J (pages 79 to 81)

FC25/159  Election Complaint
To consider result of the review carried out regarding complaint discussed in November FC25/115.
Exclusion of Public and Press recommended due to confidential nature of discussion.
Paper K (pages 82 to 84)

FC25/160  Correspondence
To note the correspondence previously circulated by email (for information only).
Paper L (pages 85 to 86)

FC25/161  Items for Notification
To receive any items for notification to be included on a future agenda (for information only)

FC25/162  Time and Date of Next Meeting
To note the date and time of the next Full Council meeting is scheduled for Tuesday 4 March 2025 at 6:30pm.

Rachel Allbones
Town Clerk
Richmond House
Gainsborough
Thursday, 30 January 2025