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Agenda & meeting papers can be accessed in the PDF pack above once available. 

Committee meetings will be held in the Reading Room at Richmond House, Richmond Park, Morton Terrace, Gainsborough. Public and press are welcome to attend

Committee members:
Councillors Sheila Bibb, Stephen Blogg, Nigel Bowler, Nicholas Coxon, Michael Devine, David Dobbie, Paul Hooton, Paul Key, James Plastow, Doug Owles (sub), Richard Thompson (sub)

NOTICE IS HEREBY GIVEN and Members are summoned to attend a meeting of the Finance and Strategy Committee of the Council to be held on Tuesday 30 September 2025 at 6:30pm in the meeting room, Richmond House, Richmond Park, Morton Terrace, Gainsborough, DN21 2RJ at which the under mentioned business will be transacted.

Prior to the commencement of the meeting there will be a public forum when members of the public may speak on any item set out in the agenda for the meeting. A maximum of two individuals to address the Committee for a maximum of 3 minutes each.

AGENDA

FS26/067  Apologies for Absence
To note apologies for absence.

FS26/068  Declarations of Interest
To receive any declarations of interest in accordance with the requirements of the Localism Act 2011.

FS26/069  Dispensation Requests
To consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests, not previously recorded.

FS26/070  Items for Exclusion of Public and Press
To determine which items on the agenda, if any, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.

FS26/071  Minutes of the Previous Meeting
To receive the minutes of the previous Finance and Strategy Committee meeting and resolve to sign these as a true and accurate record.
Paper A Tuesday 26 August 2025 (pages 4 to 7)

FS26/072  Finance Reports
To receive and consider for approval the following financial reports:
i. Unpaid Expenditure Transactions for 25 September 2025 Paper B (pages 8 to 14)
ii. Cashbook Summary (including due and unpaid transactions) for 25 September 2025 Paper C (pages 15 to 16)
iii. Budget Comparison Report (including due and unpaid transactions) for 25 September 2025 Paper D (pages 17 to 52)

FS26/073  Bank Reconciliation
To approve and resolve to sign the monthly bank reconciliations for 31 August 2025 per paragraph 2.2 of Financial Regulations.
Paper E (pages 53 to 68)

FS26/074  Motion from Councillor Doug Owles
That this Council:

1. Establishes a Working Group to review and consider assets within the town, including (but not limited to) car parks, markets, and riverfront gardens.
2. Tasks the Working Group with collating information on the availability of assets for transfer, together with the associated financial implications and potential benefits.
3. Requires the Working Group to report its findings to the Finance & Strategy Committee.
4. Directs the Town Clerk to draft Terms of Reference for the Working Group, to be presented to Full Council for approval.

Supporting Statement
This Motion arises from the recent presentation to Members regarding Asset Transfers following local government reorganisation. The changing political landscape in Lincolnshire will directly impact Gainsborough as a market town. This Motion seeks to ensure that the Town Council is fully informed and prepared to make decisions in the best interests of residents, local businesses, and visitors.

Seconded by Councillor Nigel Bowler

FS26/075  Community Grant Applications
To consider grant applications received.
i.     Gainsborough Men’s Shed – £1,200 Paper F (pages 69 to 81)
ii. Rotary Club of Gainsborough – £1,000 Paper G (pages 82 to 86)

To note that the following Community Grant funds are available:

• £5,749 in 2025 / 2026 budget
• £0 in earmarked reserves

Paper H (pages 87 to 92)

FS26/076  Mission, Vision and Values Review
To review the Council’s Vision and Mission statement.
Paper I (pages 93 to 97) 

FS26/077  IT Provision for Members
To consider quotation received for Member IT provision.
Exclusion of public and press recommended due to time sensitive commercial sensitivity.
Paper J (pages 98 to 101)

FS26/078  Richmond House Conservatory Removal Tender Scoring Matrix
To approve the scoring matrix for the Richmond House Conservatory Removal Tender as per Financial Regulations.
Tenders will be scored in accordance with a scoring matrix which must by resolution have been adopted by the Councils Finance and Strategy Committee.
Exclusion of public and press recommended due to the confidential nature.
Paper K (pages 102 to 107)

FS26/079  Love Lane Allotment Garages
To consider issues relating to the garages and electrical supply.
Exclusion of public and press recommended due to the confidential nature.
Paper L (pages 108 to 114)

FS26/080  Items for Notification
To receive any items for notification to be included on a future agenda (for information only)
i. Revised Budget 2025/26 – October
ii. CCLA – October
iii. Vexatious Complaints Policy Review – October
iv. Unity Trust Bank
v. Strategic Plan
vi. LCAS Silver Status submission
vii. Registrar Lease renewal
viii. Civic Protocol
ix. Communications Policy Review
x. GDPR Policy Review
xi. Social Media Policy Review
xii. Pensions Discretionary Policy Review
xiii. Use of work vehicles by Cllrs & Staff for personal domestic use Review

FS26/081  Time and Date of Next Meeting
To note the date and time of the next Finance and Strategy Committee meeting is scheduled for Tuesday 28 October 2025 at 6:30pm.

Rachel Allbones
Town Clerk
Richmond House
Gainsborough

Thursday, 25 September 2025