Full Council

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Agenda & meeting papers can be accessed in the PDF pack above once available. 

Council meetings will be held in the Ceremony Room at Richmond House, Richmond Park, Morton Terrace, Gainsborough. Public and press are welcome to attend.

All Members of Gainsborough Town Council:

NOTICE IS HEREBY GIVEN and Members are summoned to attend a meeting of Gainsborough Town Council to be held on Tuesday 7 October 2025 at 6:30pm in the meeting room, Richmond House, Richmond Park, Morton Terrace, Gainsborough, DN21 2RJ at which the under mentioned business will be transacted.

Welcome from the Chair and housekeeping

Prior to the commencement of the meeting there will be a public forum for a maximum of 15 minutes when members of the public may ask questions or make short (non-political) statements to the Council.

 A maximum further 10 minutes will be set aside for the meeting to receive brief reports of the Police and elected members of Lincolnshire County Council and West Lindsey District Council.

 AGENDA

FC26/089  Silence and Remembrance for former Mayor Pearl Banyard
The Council will pause to honour the memory of former Councillor and Mayor Pearl Banyard recognising her service to the town and community. A moment of silence will be observed in remembrance.

FC26/090  Presentation of Citizen of the year
To award Pete Gray with the Citizen of the Year award.

FC26/091  Apologies for Absence
To note apologies for absence.

FC26/092  Declarations of Interest
To receive any declarations of interest in accordance with the requirements of the Localism Act 2011.

FC26/093  Dispensation Requests
To consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests, not previously recorded.

FC26/094  Items for Exclusion of Public and Press
To determine which items on the agenda, if any, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.

FC26/095  Minutes of the Previous Meeting
To receive the minutes of the previous Council meeting and resolve to sign these as a true and accurate record.
Paper A Tuesday 2 September 2025 (pages 5 to 8)

FC26/096  Committee Meeting Minutes
To note receipt of the draft minutes of the Committee meetings and the decisions contained therein.
i. Property and Services Committee, Tuesday 9 September 2025 Paper B (pages 9 to 13)
ii. Personnel Committee, Wednesday 10 September 2025 Cancelled
iii. Planning Committee, Tuesday 16 September 2025 Paper C (pages 14 to 18)
iv. Finance and Strategy Committee, Tuesday 30 September 2025 Paper D (pages 19 to 24)

FC26/097  Announcements
To receive and note updates from: –
i. Chair of Council
ii. Leader of Council
iii. Representatives on Outside Bodies
iv. Town Clerk Paper E (pages 25 to 65)

FC26/098  Recommendations made by Committee
To consider the following recommendation from Property and Services Committee held 9 September 2025 (PS26/036 Love Lane Allotment Drainage Report)
RESOLVED:  to RECOMMEND to FULL COUNCIL to install new land drain (approx. 43m) at Love Land Allotment at a cost of £3,200 +VAT to be taken from General Reserves.          

FC26/099  Recommendations made by Committee
To consider the following recommendation from Planning Committee held 16 September 2025 (PL26/098 Lincolnshire Road Safety Partnership & Archer Survey)
RESOLVED:  to RECOMMEND to FULL COUNCIL to decide whether members visit the Lincolnshire Road Partnership or request that Lincolnshire Road Safety Partnership do a presentation to Council.

FC26/100  Recommendations made by Committee
To consider the following recommendation from Finance and Strategy Committee held 30 September 2025 (FS26/076 Mission, Vision and Values Review)
RESOLVED:  to RECOMMEND to FULL COUNCIL approve the reviewed the Council’s Vision and Mission statement as per the below:

Gainsborough Town Council’s Mission:
“Working with our community to secure Gainsborough’s best future.”
Our mission is to enhance the quality of life for Gainsborough’s residents and businesses by:

• Promoting economic wellbeing and opportunities for growth.
• Supporting a healthy, active, and inclusive community.
• Developing and maintaining our assets, green spaces, and recreation facilities.
• Engaging openly with our community to shape local priorities together.
• Ensuring effective governance through transparency, accountability, and sound financial management.
• Protecting our environment and responding to climate change for a sustainable future.
• Celebrating Gainsborough’s heritage, culture, and identity while fostering regeneration and innovation.
• Valuing and developing our staff team to deliver high-quality services.

 Gainsborough Town Council’s Vision:
“A thriving, inclusive, and sustainable Gainsborough — a town that celebrates its heritage, supports economic growth and wellbeing, protects the environment, and fosters pride, opportunity, and community for all.”

Gainsborough Town Council’s Values:
Integrity, transparency, and openness.
Partnership working with residents, businesses, and agencies.
Advocacy for the people of Gainsborough.
Value for money in service delivery.

Gainsborough Town Council’s Motto:
“Strive for the Gain of All”

FC26/101  Asset Transfer Working Group
To approve the draft Terms of Reference for the Asset Transfer Working Group and appoint Members thereto.
Paper F (pages 66 to 68) 

FC26/102  AGAR 2024/25
To note the outcome of the completed review of the Annual Governance & Accountability Return (AGAR) for Gainsborough Town Council for the year ended 31 March 2025.
Paper G (pages 69 to 76) 

FC26/103  Local Government Reorganisation
To consider any recent updates.

FC26/104  Correspondence
To note the correspondence previously circulated by email (for information only).
Paper H (pages 77 to 79)

FC26/105  Items for Notification
i.     Debt Write Off

FC26/106  Time and Date of Next Meeting
To note the date and time of the next Full Council meeting is scheduled for Tuesday 4 November 2025 at 6:30pm.

Rachel Allbones
Town Clerk
Richmond House
Gainsborough

Thursday, 02 October 2025