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Finance and Strategy Committee
April 30 @ 19:00 - 21:00
Agenda & meeting papers can be accessed in the PDF pack above once available.
Committee meetings will be held in the Reading Room at Richmond House, Richmond Park, Morton Terrace, Gainsborough. Public and press are welcome to attend
Committee members:
Councillor Nigel Bowler, Councillor Richard Craig, Councillor Caz Davies, Councillor Michael Devine, Councillor David Dobbie, Councillor Richard Doy, Councillor Paul Key, Councillor Liam Muggridge, Councillor James Plastow
Notice is hereby given that a meeting of the Finance and Strategy Committee which will be held on Tuesday 30 April 2024 commencing at 7:00pm in the meeting room, Richmond House, Richmond Park, Morton Terrace, Gainsborough, DN21 2RJ and your attendance at such meeting is hereby requested to transact the following business.
AGENDA
FS24/117 Apologies for Absence
To note apologies for absence.
FS24/118 Public Participation Period
Members of the public may make representations, answer questions and give evidence at a meeting which they are entitled to attend in respect of the business on the agenda. A period of up to 15 minutes is permitted for public participation. Participants are restricted to 3 minutes each. Please see the Council’s Public Participation at Meetings Policy and Standing Orders 3 f-i for details.
FS24/119 Declarations of Interest
To receive any declarations of interest in accordance with the requirements of the Localism Act 2011.
FS24/120 Dispensation Requests
To consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests, not previously recorded.
FS24/121 Items for Exclusion of Public and Press
To determine which items on the agenda, if any, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.
FS24/122 Minutes of the Previous Meeting
To receive the minutes of the previous Finance and Strategy Committee meeting and resolve to sign these as a true and accurate record.
Paper A Tuesday 19 March 2024 (pages 4 to 7)
FS24/123 Finance Reports
To receive and consider for approval the following financial reports:
- Unpaid Expenditure Transactions for 25 April 2024 Paper B (pages 8 to 15)
- Cashbook Summary (including due and unpaid transactions) for 25 April 2024 Paper C (pages 16 to 17)
- Budget Comparison Report (including due and unpaid transactions) for 25 April 2024 Paper D (pages 18 to 35)
FS24/124 Bank Reconciliation
To approve and resolve to sign the monthly bank reconciliations for 31 March 2024 per paragraph 2.2 of Financial Regulations.
Paper E (pages 36 to 49)
FS24/125 Internal Controls
To review the internal controls in place and consider changes.
Paper F (pages 50 to 54)
FS24/126 Asset Register Review
To note and review the Council’s assets register and approve items for disposal.
Paper G (pages 55 to 65)
FS24/127 Year End Accounts 2023/24
To consider end of year accounts for the 2023/24 financial year and recommend to Full Council for approval, which consist of the following documents:
Paper H (pages 66 to 69) Consolidated Balance Sheet
Paper I (pages 70 to 72) Income and Expenditure Account Report
Paper J (pages 73 to 75) Income and Expenditure Account Analysis Report
Paper K (pages 76 to 83) Income and Expenditure by Budget Headings Report
Paper L (pages 84 to 86) Trial Balance
FS24/128 AGAR – Section 2 Accounting Statements
To consider end of year accounts for the 2023/24 financial year and recommend to Full Council for approval, which consist of the following documents:
Paper M (pages 87 to 88) Section 2 – Accounting Statements of the AGAR
FS24/129 Insurance
To consider and approve one year extension of the Town Council’s insurance under a 3 -year scheme.
Paper N (pages 89 to 119)
FS24/130 Items for Notification
To receive any items for notification to be included on a future agenda (for information only)
- Protocol for the Death of a Senior Figure Review
- Filming and Recording Meetings Policy Review
- Public Participation at Meetings Policy Review
- Risk Register – June
- Anti-Fraud and Corruption Policy Review
- Communications Policy Review
- GDPR Policy Review
- Councillor Vacancy (Co-option) Policy Review
- Employee / Councillor Protocol Review
- Social Media Policy Review
- Publication Scheme & FOI Review
- Pensions Discretionary Policy Review
- Member Training and Development Policy Review
- Strategic Plan
- Investments
- Registrar Lease renewal
- Additional Bank Account
- LCAS Quality Status
FS24/131 Time and Date of Next Meeting
To note the date and time of the next Finance and Strategy Committee meeting is scheduled for Tuesday 28 May 2024 at 7:00pm.
Rachel Allbones
Interim Town Clerk
Richmond House
Gainsborough
Thursday, 25 April 2024