Community Services September 2018

6. Community Services - Tuesday 11 September 2018

Present:

Councillor Tim Davies (Chairman)

Councillor Liz Clews

Councillor Neil Cook

Councillor Caroline Davies

Councillor Keith Panter

Councillor Denise Schofield

 

 

In Attendance:                      

 

Rachel Allbones                      Deputy Clerk to the Council

Sean Alcock                            Operations Manager

 

 

Also Present:                         Councillor David Dobbie

 

 

 

1. APOLOGIES FOR ABSENCE AND REASONS GIVEN

 

Councillor Richard Craig (ex-officio)

 

RESOLVED to accept the apologies received and reasons given.

 

 

2. TO RECEIVE MEMBERS’ DECLARATIONS OF INTEREST IN ACCORDANCE WITH THE LOCALISM ACT 2011 AND TO RECEIVE ANY APPLICATIONS FOR DISPENSATION

 

No interests were declared.

 

 

3. MINUTES (Paper A)

 

1. Minutes of the meeting of Community Services Committee held on Tuesday 10 July 2018

 

RESOLVED that the minutes of the Community Services Committee held on Tuesday 10 July 2018 be confirmed and signed as a correct record.

 

Note: Councillor Dobbie left the meeting.

 

 

1. Minutes of the meeting of Community Services Committee held on Wednesday 25 July 2018

 

RESOLVED that the minutes of the Community Services Committee held on Wednesday 25 July 2018 be confirmed and signed as a correct record.

4. MAYFLOWER 400

 

No update was given.

 

 

5. WAR MEMORIAL

 

The Deputy Clerk advised that the project would be on hold until the new Clerk is in post, who will then take it forward.

 

 

6. LEVELLINGS IMPROVEMENTS

 

The Deputy Clerk advised that the project would be on hold until the new Clerk is in post, who will then take it forward.

 

 

7. ARMED FORCES DAY

 

1. To consider a review of the Armed Forces / Community Day.

 

Members were of the view the event was successful, considering there was a further 5 events within the town on the same day. They have received good feedback from members of the public, but may need to look at further advertising for future events.

 

 

1. RESOLVED to RECOMMEND TO COMMUNITY SERVICES COMMITTEE and MANAGEMENT AND FINANCE COMMITTEE to hold a Community / Armed Forces Day event at Marshalls Sports Ground on Saturday 29 June 2019 and the Council will provide a budget of £5,000.

 

RESOLVED to hold a Community / Armed Forces Day event at Marshalls Sports Ground on Saturday 29 June 2019 and request that Council budget £5,000 for the event.

 

 

8. MAYORS CADET

 

RESOLVED to defer until Councillor Craig is in attendance to update Members on progress.

 

 

9. CHRISTMAS LIGHTS SWITCH ON

 

Members were advised that Council agreed to increase the budget to £5,000 in May. Following a meeting with Alison Shipperbottom from Marshalls Yard she advised that due to us not providing the proposed budget she would need Council to manage the event within the town centre in order for her to cut the costs. Members were advised that a further meeting will be held with Alison to work out the logistics and what staff will be required.

Councillors T & C Davies advised they would support staff in managing the town centre on the day.

 

10. SPOOKTACULAR – SUNDAY 28 OCTOBER

 

Councillors T & C Davies declared a non-pecuniary interest as members of the Friends of Richmond Park.

Members considered the request from Friends of Richmond Park to hold a Spooktacular Event at Richmond Park on Sunday 28 October.

 

RESOLVED to grant Friends of Richmond Park permission to hold a Spooktacular Event at Richmond Park on Sunday 28 October.

11. ROSES ALL WEATHER PITCH (Paper C)

 

1. Members considered a request to put higher netting around the AWP in order for the balls to stay within the AWP.

 

RESOLVED not to erect higher netting round the AWP in order to stop balls being kicked out.

1. Members considered the pitch inspection report from REPLAY

 

RESOLVED to keep an eye that the burnt areas of the playing surface as they are not located on the actual pitches but ask REPLAY what could be done with the tear and report back.

 

12. COMMUNITY GRANT APPLICATIONS (Paper D)

 

Members considered a grant application received from Gainsborough Independents of £1,000 to put towards their Halloween event in the town centre.

 

RESOLVED to grant Gainsborough Independents £500 towards their Halloween event in the town centre, on the proviso that Gainsborough Town Council are promoted as supporting the event.

 

 

13. RoSPA PLAY AREA INSPECTIONS (Paper E)

 

Members received an overview from the Operations Manager on the annual play area inspections from RoSPA following receipt of all inspection reports via email.

 

RESOLVED to note the RoPSA reports and overview and give the Operations Manager delegation to carry out repairs to Aisby Walk & Levellings within budget.

 

 

14. WW1 CENTENARY (Paper F)

           

Members considered proposals from Cllr. Keith Panter for marking the centenary.

 

RESOLVED to write to the schools to ask if they would participate in marking the WW1 Centenary and RAF100 Commemorations by making a model or picture to be attached to lampposts around the town.

 

 

15. MOTION FROM COUNCILLOR WOOLLEY REFERRED FROM FULL COUNCIL (Paper G)

 

RESOLVED that Gainsborough Town Council delivers further Charity Fundraising Events to be organised by Councillor Kenneth Wooley during the remainder of the current civic year with funds raised to go towards Palliative Care within Gainsborough (Scotter Ward at John Coupland Hospital and George Henderson Lodge).

Administrative support for the events, if capacity is available, is to be provided by the officers of Gainsborough Town Council on a similar basis to support provided by them for previous events organised by Councillor Kenneth Woolley of a similar nature.

The extent to which such events are to be considered as part of the current Mayors civic year to be determined by Councillor Richard Craig in consultation with Councillor Kenneth Woolley.

The meeting concluded at 7.56pm