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- This event has passed.
Community Services March 2019
March 12, 2019 @ 19:15
Present:
Councillor Tim Davies (Chairman)
Councillor Matthew Boles (ex-officio)
Councillor Liz Clews
Councillor Caroline Davies
Councillor Keith Panter
Councillor Denise Schofield
In Attendance:
Claire Hill Town Clerk
Rachel Allbones Deputy Clerk to the Council
Sean Alcock Operations Manager
- APOLOGIES FOR ABSENCE
No apologies received.
- TO RECEIVE MEMBERS’ DECLARATIONS OF INTEREST IN ACCORDANCE WITH THE LOCALISM ACT 2011 AND TO RECEIVE ANY APPLICATIONS FOR DISPENSATION
None received.
- MINUTES (Paper A)
- Minutes of the meeting of Community Services Committee held on Tuesday 12 February 2019
RESOLVED that the minutes of the Community Services Committee held on Tuesday 12 February 2019 be confirmed and signed as a correct record.
Note: Councillors Boles abstained from voting on the above resolution.
- MAYFLOWER 400 (Standing Item)
The Clerk informed Members that Dr Scott had recently had a positive meeting with the Arts Council and a funding bid will be submitted by the end of the month for funds for 2019 & 2020 Mayflower.
Dr Scott is presenting at the Annual Town meeting her plans for Mayflower 2020.
- WAR MEMORIAL (Standing Item)
Members were advised that no further progress has been made.
- LEVELLINGS IMPROVEMENTS (Standing Item)
Members were advised that no further progress has been made.
- ARMED FORCES / COMMUNITY DAY (Standing Item) (Paper B)
The Clerk advised that Management and Finance had approved grant submissions by the working group to support the GTC Armed Forces Day and that any grant monies secured are allocated to the event in addition to the existing GTC 2019 / 2020 Armed Forces Day budget.
Members considered the budget for the Armed Forces / Community Day submitted by the working group.
RESOLVED that Members:
- Approve the detailed budget as presented within Appendix A
- Agree no further need for individual items of spend to return to Committee for approval whilst spend is within the budget headings / totals proposed.
Councillor T Davies informed Members that following a funding bid submitted by the Admin Support Officer they had been awarded 100% of their bid totalling £3,203.25.
- POPPY CASCADE AND BEACON LIGHTING (Standing Item)
Councillor C Davies advised that she had spoken with Victoria from the Old Hall who was keen on the idea of a poppy cascade from the tower at the Old Hall but need to organise a meeting with her to figure out the logistics of a poppy cascade from the tower.
Councillor C Davies advised that organisers of the Heckington poppy cascade in 2018 have offered the loan of their netting and potentially poppies if we are short.
Groups are still making poppies of all varieties.
- CHRISTMAS LIGHTS SWITCH ON (Standing Item)
The Clerk advised that the Christmas Lights Switch On is part of a wider sweep of events working in partnership with WLDC and Marshalls Yard and the current focus is on the Gainsborough Garden and Food Festival in June. The Clerk advised that she would be pushing to have a seat on the Town Centre Task Force.
- GREEN SPACES (Standing Item)
No report to present.
- BEAUMONT STREET BUS SHELTER (Paper C)
Members received an update in relation to external funding and considered if installation of the Beaumont Street bus shelter is still appropriate
RESOLVED that Committee instructs Officers to:
- Undertake no further action in relation to installation of a bus shelter on Beaumont Street until there is clear evidence of need and support from the WLDC Access to Transport fund.
- Progress external funding opportunities for replacement of the existing bus shelter in Church Street.
- COMMUNITY GRANTS APPLICATONS RECEIVED (01 December 2018 to 28 February 2019) (Paper D)
Members consider applications received.
RESOLVED that: –
App 1) CLIP – award £480 for the purchase of 3 x 3-person tents
App 2) Orchard Project Group – reject as the application does not meet the eligibility criteria, refer the application to the Allotment Sub-Committee meeting.
App 3) Marshalls Sports FC – RECOMMEND to MANAGEMENT AND FINANCE COMMITTEE to wavier the charge for venue hire and pitch hire for the Marshalls Sports FC football tournament in June 2019 and report back to the next meeting for further discussion.
Note: Councillor Panter abstained from voting on the above resolution.
- ANNUAL ALLOTMENT INSPECTION FOXBY HILL AND SITE UPDATE (Paper E)
Members NOTED the content of the annual Foxby Hill Allotment site inspection held on 12 February 2019.
- GATE LOCKING (Paper F)
Members considered the position in relation to opening hours and gate locking at Richmond Park.
RESOLVED that officers adopt the following regime for Richmond Park until further decision on wider gate locking activity is made: The main vehicular gate is to be locked* when grounds maintenance staff leave the park and the pedestrian gate is to remain unlocked through the evenings and weekends.
*(The registrar service has keys to open vehicle access when required for weekend appointments).
- GAINSBOROUGH IN BLOOM (Paper G)
Members considered correspondence received from Gainsborough in Bloom received 4 March 2019.
Some Members were disappointed with Gainsborough in Bloom’s non-activity for 2019 and felt that having a year off could potentially see it not return in future years.
RESOLVED that the draft response as appended to the report be sent to Gainsborough in Bloom.
- GREEN WASTE GENERAL CEMETERY (Paper H)
Members consider proposal for clearance of green waste and reinstatement of compound at the General Cemetery.
RESOLVED to: –
- RECOMMEND TO MANAGEMENT AND FINANCE COMMITTEE to ear mark £2,500 for green waste removal from the General Cemetery and Richmond Park
- Report to the next meeting options for the general cemetery compound and green waste maintenance / removal going forward.
The meeting concluded at 8.13pm