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Community Services Committee

October 13, 2020 @ 19:00

Paper B2 - Community Services - Tuesday 13 October 2020

Present:

Councillor Dennis Dannatt (Chairman)

Councillor Matt Boles – ex officio

Councillor Liz Clews

Councillor Tim Davies

Councillor Chris Lambie

Councillor Keith Panter

Councillor James Plastow

 

 

In Attendance:                      

 

Tom Clay                                Town Clerk

Rachel Allbones                     Deputy Clerk / RFO

Sean Alcock                            Operations Manager

 

 

Also Present:                        Councillor Paul Key

 

 

 

  1. APOLOGIES FOR ABSENCE

 

Councillor Baptiste Velan

 

 

  1. TO RECEIVE MEMBERS’ DECLARATIONS OF INTEREST IN ACCORDANCE WITH THE LOCALISM ACT 2011 AND TO RECEIVE ANY APPLICATIONS FOR DISPENSATION

 

None received.

 

 

  1. MINUTES OF THE PREVOUS MEETING (Paper A)

 

Minutes of the meeting of Community Services Committee held on Tuesday 8 October 2020

 

RESOLVED that the minutes of the Community Services Committee held on Tuesday 8 October 2020 be confirmed and signed as a correct record.

 

Note: Councillors Dannatt and Panter abstained from voting on the above resolution.

 

 

  1. LEVELLINGS IMPROVEMENTS (Standing Item) (Paper B)

 

Committee considered the following recommendation: –

 

RESOLVED TO RECOMMEND TO COMMUNITY SERVICES COMMITTEE that the amended site plans, new proposals and consultation documents, with the inclusion of the reference to a MUGA on the questionnaire, be approved and that public consultation should commence.

 

 

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RESOLVED that the amended site plans, new proposals and consultation documents, with the inclusion of the reference to a MUGA on the questionnaire, be approved and that public consultation should commence.

 

Note: Councillor Boles abstained from voting on the above resolution.

 

 

  1. ARMED FORCES / COMMUNITY DAY (Standing Item)

The Working Group met in September and noted in particular that the event might not take place at all in 2021 or that it might be in a very different form than envisioned for 2020, and will consider a more detailed assessment of the risk and what might be possible at a future meeting.

 

Committee considered the following recommendation: –

 

RESOLVED TO RECOMMEND TO COMMUNITY SERVICES COMMITTEE to increase the budget for the 2021 Armed Forces & Community Day from £3,582 to £5,000.

 

RESOLVED not to increase the budget for the 2021 Armed Forces & Community Day event.

 

  1. REMEMBRANCE SUNDAY (Paper C)

 

Note: Councillor Davies declared a personal interest as Chairman of the Gainsborough branch of The Royal British Legion.

 

Members consider guidance received for holding Remembrance Sunday war memorial services.

 

RESOLVED TO RECOMMEND TO ARMED FORCES DAY, REMEMBRANCE SUNDAY AND WAR MEMORIAL WORKING GROUP that Gainsborough Town Council take no official role in organising any sort of commemorative event for this years Remembrance Sunday.

 

Note: Councillor Davies abstained from voting on the above resolution.

 

 

  1. MATTERS TO NOTE (Paper D)

 

RESOLVED to NOTE the contents of the report.

 

 

  1. COMMUNITY GRANTS (Paper E)

 

Note: Councillor Boles declared a personal interest as a West Lindsey District Council rep on GAPA Management Committee.

 

Note: Councillor Plastow declared a personal interest as his son carried out his work experience at GAPA.

 

RESOLVED to award £875.45 to GAPA for an outdoor play area.

 

Note: Councillors Boles and Plastow abstained from voting on the above resolution.

 

 

 

 

 

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  1. CITIZEN OF THE YEAR (Paper F)

 

RESOLVED to defer consideration of the item to the next meeting, and to send a reminder to Members regarding nominations.

 

 

  1. MANAGEMENT OF ALLOTMENTS UPDATE

 

Note: Councillor Davies left the meeting at 7.48pm

 

Committee to consider the following recommendations: –

 

  1. RESOLVED TO RECOMMEND TO COMMUNITY SERVICES COMMITTEE to send a letter of thanks to plot holder for considerable work in constructing and installing a pedestrian access gate from North Warren Road onto the allotments at his own expense.

 

RESOLVED to send a letter of thanks to plot holder for considerable work in constructing and installing a pedestrian access gate from North Warren Road onto the allotments at his own expense.

 

 

  1. RESOLVED TO RECOMMEND TO COMMUNITY SERVICES COMITTEE that: –
  • signage be provided for all sites reminding tenants of Covid-19 protection measures;
  • a supply of hand sanitiser is provided for each site, and fix to the entrance area
  • the Operations Manager to conduct a risk assessment looking at the introduction of new potential tenants coming onto the site and the impact they may have.

 

RESOLVED that: –

  • signage be provided for all sites reminding tenants of Covid-19 protection measures;
  • a supply of hand sanitiser is provided for each site, and fix to the entrance area
  • the Operations Manager to conduct a risk assessment looking at the introduction of new potential tenants coming onto the site and the impact they may have.

 

 

iii.         RESOLVED TO RECOMMEND TO COMMUNITY SERVICES COMMITTEE that the current tenancy agreement and terms & conditions are reviewed and not consider the new proposed draft documents.

 

RESOLVED that the recommendation is rejected and that the draft tenancy agreement and terms & conditions are brought to the next Committee meeting for further consideration.

 

Note: Councillor Lambie abstained from voting on the above resolution.

 

 

  1. RESOLVED TO RECOMMEND TO COMMUNITY SERVICES COMMITTEE to approve the request from a plot holder to keep pigeons on their plot on North Warren allotments, and look at producing a policy on the keeping of pigeons on the allotment, stating the size of the loft and number of pigeons that can be kept.

 

RESOLVED to approve the request from a plot holder to keep pigeons on their plot on North Warren allotments, and look at producing a policy on the keeping of pigeons on the allotment, stating the size of the loft and number of pigeons that can be kept.

 

 

  1. RESOLVED TO RECOMMEND TO COMMUNITY SERVICES COMMITTEE to that the fence on plots 20/24 Love Lane allotments be removed.

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RESOLVED that the fence on plots 20/24 Love Lane allotments be removed and that the Town Clerk write a letter to the plot holder informing them of the Committee’s decision.

 

 

  1. DANES ROAD PARK BOUNDARY (Paper G)

 

            Note: Councillor Panter left the meeting at 8.18pm

           

Members considered quotations received to install a fence at the rear of three properties to restrict access.

 

RESOLVED to accept the quotation received from ADB Builders for £550 to install fence and posts to the rear of three properties onto Danes Road play area.

 

 

  1. 2021/2022 BUDGET AND OUTSTANDING WORKS

 

Members were asked to consider budget requirements for 2021/22.

 

Nothing was raised.

 

 

  1. GENERAL CEMETERY GRAVE (Paper H)

 

Due to the confidential nature, members RESOLVED to exclude the press and public from the meeting during consideration of the next items in accordance with the Public Bodies (Admission to Meetings) Act 1960.

 

Committee considered concerns regarding items on a grave space that could be considered unsightly or distasteful

 

RESOLVED to send a letter to the grave owner requesting unsightly an distasteful decoration are removed from the grave space. Grounds staff are to be briefed that the Town Clerk is the point of contact for the matter and that they should not engage in conversation with the grave owner with regards to the issue.

 

 

 

 

The meeting closed at 8.46pm

Details

Date:
October 13, 2020
Time:
19:00
Event Category:

Venue

Virtual