Property and Services Committee – Tuesday 10 March 2026 at 6:30pm

 

Agenda and Minutes

Present: Councillors Sheila Bibb, Nigel Bowler, Nicholas Coxon, Richard Craig, Dennis Dannatt, Caz Davies, Paul Key, Kenneth Woolley, Richard Thompson (sub)

In Attendance:
Rachel Allbones                  Town Clerk
Amanda Clarke                   Communities Officer

Also Present:                     Seven Members of the public.

Venue: Meeting room, Richmond House, Richmond Park, Morton Terrace, Gainsborough, DN21 2RJ.

PS26/076  Apologies for Absence
To note apologies for absence.

Minutes:
Apologies were received from Councillor Hooton and the Operations Manager.

PS26/077  Declarations of Interest
To receive any declarations of interest in accordance with the requirements of the Localism Act 2011.

Minutes:
No declarations of interest were received.

PS26/078  Dispensation Requests
To consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests, not previously recorded.

Minutes:
No dispensation requests were received.

PS26/079  Items for Exclusion of Public and Press
To determine which items on the agenda, if any, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960, section 1 (2), and to resolve accordingly.

Minutes:
RESOLVED: To exclude the public and press from item PS26/081 in accordance with the Public Bodies (Admissions to Meetings) Act 1960 1(2), due to the confidential nature of the business to be discussed.

PS26/080  Minutes of the Previous Meeting (Paper A – pages 4 to 7)
To receive and resolve to sign as a true and accurate record the minutes of the Property and Services Committee held on Tuesday 13 January 2026.

Minutes:
RESOLVED: That the minutes of the Property and Services Committee meeting held on Tuesday 13 January 2026 be approved as a true and accurate record and signed by the Chair.

Note: Councillor Bowler abstained from voting on the above resolution.

RESOLVED: Under Standing Order 10.1f the order of business was changed to take item PS26/088 next.

PS26/088  Armed Forces Day 2026 (Paper I – pages 74 to 78)
To consider application for support funding for the Armed Forces Day 2026.

Minutes:
RESOLVED: To approve a contribution of £1,000 from the 2026/27 budget (code 10020) to the Armed Forces and Veterans Breakfast Club (AFVBC) in support of Armed Forces Day 2026.
This funding will help facilitate local events recognizing the service of Armed Forces personnel and veterans, with the remaining budget available for other community initiatives.

Note: Seven Members of the public left the meeting.

PS26/081  Foxby Hill Allotment Entrance Gates (Paper B – pages 8 to 11)
To consider quotations received to install new entrance gates to Foxby Hill Allotments.

Minutes:
RESOLVED: To RECOMMEND to the Planning Committee that £5,594.00 of Community Infrastructure Levy (CIL) funds be used to appoint Moulds Fencing to remove the existing gates and supply and install new gates and fencing at Foxby Hill Allotments.
Should this recommendation not be supported by the Planning Committee and subsequently Full Council, the works will instead be funded from budget line 8000/8 – Foxby Hill Allotments (Gate Reset).

Note: Councillor Coxon voted against the above resolution.

PS26/082  Aisby Walk TNLCF (Paper C – pages 12 to 30) 
To consider Stage Two of The National Lottery Community Fund (TNLCF).

Minutes:
Members considered the progression of the Aisby Walk project to Stage Two of The National Lottery Community Fund (TNLCF) Reaching Communities programme.

As quotations had not yet been received to appoint a suitably qualified Project Manager (Lead Building Professional) to support the development of the Stage Two submission and subsequent procurement process, it was proposed and seconded that, in principle, the Council support progression to Stage Two, subject to a report with full costings being presented to the next meeting of Full Council for consideration.

A recorded vote was requested by Councillor Key, with votes cast as follows:
For: Councillors Bibb, Bowler, Coxon, Craig, Dannatt, Davies, Thompson, Woolley (8)
Against: Councillor Key (1)
With 8 votes in favour and 1 against, the motion was CARRIED and as such it was:

RESOLVED: That the Council, in principle, support the progression of the Aisby Walk project to Stage Two of The National Lottery Community Fund (TNLCF) Reaching Communities Programme, subject to a report with full costings being presented to the next meeting of Full Council for consideration.

Note: The Communities Officer left the meeting at 6:57pm.

PS26/083  Christmas Lights Festival 2025 & 2026 (Paper D – pages 31 to 34)
To debrief the 2025 Christmas Lights Festival and consider 2026 Christmas Lights Festival.

Minutes:
RESOLVED: To
i. Note the contents of the report and the 2025 event expenditure.
ii. Agree mitigation measures regarding the funfair and car park management.
iii. Request WLDC to factor in a formal countdown and structured switch-on moment for 2026 led by the Mayor, the Chairman of WLDC and the Citizen of the Year.

PS26/084  Christmas Lights Scheme for 2026 onwards (Paper E – pages 35 to 37)
To consider options for the 2026 and future Christmas lights scheme.

Minutes:
RESOLVED: To
i. Note the update regarding structural certification of existing Council-owned lighting and the risks associated with re-using ageing lighting stock, including structural liability and replacement part availability.
ii. Agree to not use the old Imagination lighting.
iii. Await receipt of Blachere’s uncosted proposals before determining the preferred scope of a future scheme.
iv. Defer the discission regarding the old lighting to a future meeting.

PS26/085  North Warren Cemetery (Paper F – pages 38 to 40)
To consider concerns received regarding loose dogs in North Warren Cemetery.

Minutes:
RESOLVED: To
i. Formally ask WLDC to consider issuing a PSPO for North Warren Cemetery under the Anti-Social Behaviour, Crime and Policing Act 2014, requiring dogs to be kept on leads and granting enforcement powers to authorised officers.
ii. Support complementary measures while the PSPO is being considered by closing gates (but leaving them unlocked) and maintaining fencing to prevent loose dogs from entering.

PS26/086  Endless Summer’ Silver Street Memorial Sculpture (Paper G – pages 41 to 43)
To consider recent damage to the Endless Summer sculpture on Silver Street.

Minutes:
RESOLVED: To NOTE the update that T Bland Welding are repairing the recent damage to the Endless Summer sculpture on Silver Street.

PS26/087  Utility Charge Review (Paper H – pages 44 to 73)
To consider review of utility charges for Richmond House & Park, Marshalls, Levellings and the General Cemetery.

Minutes:
RESOLVED: To NOTE the review of utility charges for Richmond House & Park, Marshalls, Levellings and the General Cemetery.

PS26/089  Items for Notification
To receive any items for notification to be included on a future agenda (for information only)

Minutes:
RESOLVED: to NOTE the items for notification to be included on a future agendas:
i. Love Lane Access Road
ii. Richmond House & Park Condition Report
iii. Richmond House & Park Feasibility Study
iv. Richmond Park Outbuilding Demolition Quotes
v. Richmond Park Outbuilding Repair Quotes
vi. General Cemetery Chapel
vii. Fire Risk Assessment Remedials – Marshalls Main Pavilion
viii. Fire Risk Assessment Remedials – Marshalls Bowls Pavilion
ix. Volunteer Recognition

PS26/090  Time and Date of Next Meeting
To note the next Property and Services Committee meeting is scheduled for Tuesday 12 May 2026 at 6:30pm.

Minutes:
RESOLVED: To NOTE the next Property and Services Committee is scheduled for Tuesday 12 May 2026 at 6:30pm at Richmond House, Morton Terrace.

The meeting closed at 7:44pm.