Agenda and Minutes

Attendance: Councillors Stephen Blogg, Nigel Bowler, Richard Craig, Dennis Dannatt, Paul Key,  Doug Owles, Richard Thompson (sub)

In Attendance:
Rachel Allbones                  Town Clerk

Venue: Reading Room, Richmond House, Richmond Park, Morton Terrace, Gainsborough, DN21 2RJ.

PC26/067  Apologies for Absence
To note apologies for absence.

Minutes:
Apologies for absence were received from Councillors S Bibb, P Hooton, K Woolley.

PC26/068  Declarations of Interest
To receive any declarations of interest in accordance with the requirements of the Localism Act 2011.

Minutes:
No declarations of interest were made.

PC26/069  Dispensation Requests
To consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests, not previously recorded.

Minutes:
No dispensation requests were received.

PC26/070  Items for Exclusion of Public and Press
To determine which items on the agenda, if any, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960, section 1 (2), and to resolve accordingly.

Minutes:
RESOLVED: To exclude the public and press from item PC26/073 in accordance with the Public Bodies (Admissions to Meetings) Act 1960 1 (2) due to the confidential nature of the business to be discussed.

PC26/071  Minutes of the Previous Meeting (Paper A – pages 3 to 7)
To receive and resolve to sign as a true and accurate record the minutes of the Personnel Committee meeting held on Wednesday 11 February 2026.

Minutes:
RESOLVED: That the minutes of the Personnel Committee meeting held on Wednesday 11 February 2026 be approved as a true and accurate record and signed by the Chair.

PC26/072  Equality and Diversity Policy Review (Paper B – pages 8 to 13)
To review and adopt updated Equality and Diversity Policy.

Minutes:
RESOLVED: To adopt the reviewed Equality and Diversity Policy.

PC26/073  Caretaker Recruitment (Paper C – pages 14 to 39)
To consider proposed recruitment pack for Caretaker positions.

Minutes:
RESOLVED: To
i. Approve the recruitment pack, including job description and person specification, for immediate publication.
ii. Agree the application form.
iii. Agree the contract of employment.
iv. Endorse the proposed working hours arrangements to ensure full facility coverage.
v. Delegate responsibility to the Operations Manager to manage the rota and working arrangements in line with Council requirements.
vi. Agree members of the shortlisting and interview panel as follows:
Councillors Craig and Key, with Councillor Blogg and Owles as reserve, the Operations Manager and delegate the agreement of key dates to panel members.
vii. Delegate the decision of appointing the two Caretakers to the interview panel, executed by the Operations Manager.

PC26/074  Items for Notification
To receive any items for notification to be included on a future agenda (for information only)

Minutes:
RESOLVED: to NOTE the items for notification to be included on a future agendas:
i. Data Protection Policy for HR-related Data – May 2026
ii. Staff Handbook Review
iii. Call-out Provision
iv. Shared Parental Leave Policy Review
v. Adoption Leave Policy Review
vi. Parental Bereavement Policy Review
vii. Child and Vulnerable Adult Welfare and Safeguarding Policy Review
viii. No Smoking Policy Review
ix. Mobile Phone Policy Review

PC26/075  Time and Date of Next Meeting
To note the next Personnel Committee meeting is scheduled for Wednesday 13 May 2026 at 6:30pm.

Minutes:
RESOLVED: To NOTE the next Personnel Committee meeting scheduled for Wednesday 13 May 2026 at 6:30pm at Richmond House, Morton Terrace.

The meeting closed at 6:51pm.