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Property and Services Committee
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Open in new tab Agenda & meeting papers can be accessed in the PDF pack above once available.
Committee meetings will be held in the Reading Room at Richmond House, Richmond Park, Morton Terrace, Gainsborough. Public and press are welcome to attend.
Committee members:
Councillor Nicholas Coxon, Councillor Richard Craig, Councillor Dennis Dannatt, Councillor Caz Davies, Councillor Paul Hooton, Councillor Paul Key, Councillor Stuart Morley, Councillor James Plastow, Councillor Kenneth Woolley
Notice is hereby given that a meeting of the Property and Services Committee which will be held on Tuesday 12 November 2024 commencing at 6:30pm in the meeting room, Richmond House, Richmond Park, Morton Terrace, Gainsborough, DN21 2RJ and your attendance at such meeting is hereby requested to transact the following business.
AGENDA
PS25/086 Apologies for Absence
To note apologies for absence.
PS25/087 Public Participation Period
Members of the public may make representations, answer questions and give evidence at a meeting which they are entitled to attend in respect of the business on the agenda. A period of up to 15 minutes is permitted for public participation. Participants are restricted to 3 minutes each. Please see the Council’s Public Participation at Meetings Policy and Standing Orders 3.6 – 3.9 for details.
PS25/088 Declarations of Interest
To receive any declarations of interest in accordance with the requirements of the Localism Act 2011.
PS25/089 Dispensation Requests
To consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests, not previously recorded.
PS25/090 Items for Exclusion of Public and Press
To determine which items on the agenda, if any, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.
PS25/091 Minutes of the Previous Meeting
To receive the minutes of the previous Property and Services Committee meeting and resolve to sign these as a true and accurate record.
Paper A Tuesday 8 October 2024 (pages 4 to 9)
PS25/092 Illuminate
To approve funding contribution for the Illuminate event in 2025.
Paper B (pages 10 to 11)
PS25/093 Memorial Mason Guidance
To review and adopt the revised Memorial Mason Guidance within Gainsborough Town Councils Cemeteries.
Paper C (pages 12 to 18)
PS25/094 Tree Safety Survey
To receive tree safety survey for Council managed sites.
The Operations Manager will produce a maintenance plan for a future meeting.
Paper D (pages 19 to 56)
PS25/095 Richmond House Survey
To receive survey report and proposal following invasive survey on dry rot at Richmond House and consider recommending to Full Council to incur cost.
Exclusion of public and press recommended due to time sensitive commercial sensitivity.
Paper E (pages 57 to 82)
PS25/096 General Cemetery Memorial Tributes
To receive verbal update from the Operations Manager.
Exclusion of public and press recommended due to confidential nature.
PS25/097 2025 / 2026 Budget
To consider budget requirements for 2025/26 for this committee.
The following specific budgetary areas are considered as part of the Committee’s remit:
- Grounds Maintenance
- Richmond House & Park
- Sports Grounds
- Cemetery
- Play Areas
- Allotments
- Public Realm
- Events
- Christmas Lights
Paper F (pages 83 to 98)
PS25/098 Items for Notification
To receive any items for notification to be included on a future agenda (for information only)
i. General Cemetery Trees – December
ii. Love Lane Dyke – December
iii. Communities Officer Report (Allotments) – December
iv. Grass Verge Cutting – December
v. Bus Shelters – December
vi. Marshalls Boiler
vii. Richmond House Conservatory Replacement
viii. General Cemetery Extension
ix. General Cemetery potential carpark area
x. General Cemetery Chapel
xi. Richmond House Fire Risk Assessment review
PS25/099 Time and Date of Next Meeting
To note the date and time of the next Property and Services Committee meeting is scheduled for Tuesday 10 December 2024 at 6:30pm.
Rachel Allbones
Town Clerk & RFO
Richmond House
Gainsborough
Thursday, 07 November 2024
Please let us know if you can’t find something or if you require the information in a different format.
You can telephone the Town Council during office hours at: 01427 811573. Alternatively, you can email us at: townclerk@gainsborough-tc.gov.uk