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Property and Services Committee
October 8 @ 18:30 - 20:30
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Open in new tab Agenda & meeting papers can be accessed in the PDF pack above once available.
Committee meetings will be held in the Reading Room at Richmond House, Richmond Park, Morton Terrace, Gainsborough. Public and press are welcome to attend.
Committee members:
Councillor Nicholas Coxon, Councillor Richard Craig, Councillor Dennis Dannatt, Councillor Caz Davies, Councillor Paul Hooton, Councillor Paul Key, Councillor Stuart Morley, Councillor James Plastow, Councillor Kenneth Woolley
Notice is hereby given that a meeting of the Property and Services Committee which will be held on Tuesday 8 October 2024 commencing at 6:30pm in the meeting room, Richmond House, Richmond Park, Morton Terrace, Gainsborough, DN21 2RJ and your attendance at such meeting is hereby requested to transact the following business.
AGENDA
PS25/068 Apologies for Absence
To note apologies for absence.
PS25/069 Public Participation Period
Members of the public may make representations, answer questions and give evidence at a meeting which they are entitled to attend in respect of the business on the agenda. A period of up to 15 minutes is permitted for public participation. Participants are restricted to 3 minutes each. Please see the Council’s Public Participation at Meetings Policy and Standing Orders 3.6 – 3.9 for details.
PS25/070 Declarations of Interest
To receive any declarations of interest in accordance with the requirements of the Localism Act 2011.
PS25/071 Dispensation Requests
To consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests, not previously recorded.
PS25/072 Items for Exclusion of Public and Press
To determine which items on the agenda, if any, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.
PS25/073 Minutes of the Previous Meeting
To receive the minutes of the previous Property and Services Committee meeting and resolve to sign these as a true and accurate record.
Paper A Tuesday 10 September 2024 (pages 4 to 8)
PS25/074 Matters Arising Schedule
To note current position of previously agreed actions as at 3 October 2024.
Paper B (pages 9 to 17)
PS25/075 Guidance Notes on Practices and Regulations within Gainsborough Town Councils Cemeteries
To review and adopt the revised Guidance Notes on Practices and Regulations within Gainsborough Town Councils Cemeteries.
Paper C (pages 18 to 40)
PS25/076 Community Grant Policy
To review and adopt the revised Community Grant Policy.
Paper D (pages 41 to 46)
PS25/077 Christmas Lights Festival
To receive verbal update following meeting with WLDC and approve funding contribution.
Paper E (pages 47 to 48)
PS25/078 Event Application
To consider application to hold Community Family Fun Day on Levellings Playing Field and any associated charges.
Paper F (pages 49 to 55)
PS25/079 Event Application
To consider application to hold a Gainsborough Pride event on Levellings Playing Field and any associated charges.
Paper G (pages 56 to 62)
PS25/080 Tree Felling
To consider quotations received to fell a mature Ash Tree in Richmond Park with Ash dieback.
Exclusion of public and press recommended due to time sensitive commercial sensitivity.
Paper H (pages 63 to 65)
PS25/081 Levellings Dog Walk Footpath
To consider undertaking a tender process to remove two footpaths and replace with one new footpath in the Levellings Dog Walk.
Exclusion of public and press recommended due to time sensitive commercial sensitivity.
Paper I (pages 66 to 70)
PS25/082 General Cemetery Extension – Old Nursery Site
To consider current position with a potential General Cemetery extension and decide next steps.
Exclusion of public and press recommended due to confidential nature.
Paper J (pages 71 to 76)
PS25/083 2025 / 2026 Budget
To consider budget requirements for 2025/26 for this committee.
The following specific budgetary areas are considered as part of the Committee’s remit:
- Grounds Maintenance
- Richmond House & Park
- Sports Grounds
- Cemetery
- Play Areas
- Allotments
- Public Realm
- Events
- Christmas Lights
To consider the reallocation of the Community Grants budget (2040/2) to the Property and Services Committee from Finance and Strategy Committee.
PS25/084 Items for Notification
To receive any items for notification to be included on a future agenda (for information only)
i. Tree Safety Survey – November
ii. Bus Shelters – November
iii. Memorial Mason Guidance Review – November
iv. Marshalls Boiler
v. Richmond House Conservatory Replacement
vi. General Cemetery Extension
vii. General Cemetery potential carpark area
viii. General Cemetery Chapel
ix. Richmond House Fire Risk Assessment review
PS25/085 Time and Date of Next Meeting
To note the date and time of the next Property and Services Committee meeting is scheduled for Tuesday 12 November 2024 at 6:30pm.
Rachel Allbones
Town Clerk & RFO
Richmond House
Gainsborough
Thursday, 03 October 2024