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Property and Services Committee
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Open in new tab Agenda & meeting papers can be accessed in the PDF pack above once available.
Committee meetings will be held in the Reading Room at Richmond House, Richmond Park, Morton Terrace, Gainsborough. Public and press are welcome to attend.
Committee members:
Councillors Sheila Bibb, Nigel Bowler, Nicholas Coxon, Richard Craig, Dennis Dannatt, Caz Davies, Paul Hooton, Paul Key, James Plastow, Glenn Puxty (sub), Richard Thompson (sub)
NOTICE IS HEREBY GIVEN and Members are summoned to attend a meeting of the Property and Services Committee of the Council to be held on Tuesday 9 September 2025 at 6:30pm in the meeting room, Richmond House, Richmond Park, Morton Terrace, Gainsborough, DN21 2RJ at which the under mentioned business will be transacted.
Prior to the commencement of the meeting there will be a public forum when members of the public may speak on any item set out in the agenda for the meeting. A maximum of two individuals to address the Committee for a maximum of 3 minutes each.
AGENDA
PS26/031 Apologies for Absence
To note apologies for absence.
PS26/032 Declarations of Interest
To receive any declarations of interest in accordance with the requirements of the Localism Act 2011.
PS26/033 Dispensation Requests
To consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests, not previously recorded.
PS26/034 Items for Exclusion of Public and Press
To determine which items on the agenda, if any, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve accordingly.
PS26/035 Minutes of the Previous Meeting
To receive the minutes of the previous Property and Services Committee meeting and resolve to sign these as a true and accurate record.
Paper A Tuesday 15 July 2025 (pages 4 to 7)
PS26/036 Love Lane Allotment Drainage Report
To consider report following drainage inspection and update on current position.
Paper B (pages 8 to 26)
PS26/037 Allotment Brassica Cages
To consider amendment to the Allotment Tenancy Agreement to include brassica cages.
Paper C (pages 27 to 29)
PS26/038 Memorial Testing Procedure
To consider and approve the memorial testing procedure.
Paper D (pages 30 to 32)
PS26/039 Marshalls Sports Ground Hire Bookings
To consider and determine booking hours for Marshalls Sports Ground.
Paper E (pages 33 to 36)
PS26/040 Christmas Lights Festival
To consider arrangements for the Christmas Lights Festival.
Paper F (pages 37 to 41)
PS26/041 Play Area RoSPA Safety Inspection Reports
To receive the annual RoSPA reports and consider any action resulting actions.
Paper G (pages 42 to 53)
PS26/042 S106 Aisby Walk
To consider use of S106 fund contribution.
Paper H (pages 54 to 58)
PS26/043 Richmond House Conservatory Removal Tender
To consider approval of tender specification for the removal of the conservatory.
Paper I (pages 59 to 63)
PS26/044 General Cemetery Chapel
To consider quotation received for architectural services for the refurbishment of the Chapel.
Exclusion of public and press recommended due to time sensitive commercial sensitivity.
Paper J (pages 64 to 67)
PS26/045 Citizen of the Year Award 2025
To consider and approve who, if any, should be awarded the Citizen of the Year 2025.
Exclusion of public and press recommended due to the confidential nature.
Paper K (pages 68 to 72)
PS26/046 Event Application
To consider application to hold Community Family Fun Day on Levellings Playing Field on 1 August 2026 including any associated charges.
Paper L (pages 73 to 80)
PS26/047 2026 / 2027 Budget
To consider budget requirements for 2026/27 for this committee.
The following specific budgetary areas are considered as part of the Committee’s remit:
- Grounds Maintenance
- Richmond House & Park
- Sports Grounds
- Cemetery
- Play Areas
- Allotments
- Public Realm
- Events
- Christmas Lights
PS26/048 Items for Notification
To receive any items for notification to be included on a future agenda (for information only)
i. Matters Arising schedule – November
ii. Richmond Park Outbuilding Report
iii. Fire Risk Assessment Remedials – Marshalls Main Pavilion
iv. Fire Risk Assessment Remedials – Marshalls Bowls Pavilion
v. Utility Charge Review
vi. Volunteer Recognition
PS26/049 Time and Date of Next Meeting
To note the date and time of the next Property and Services Committee meeting is scheduled for Tuesday 11 November 2025 at 6:30pm.
Rachel Allbones
Town Clerk & RFO
Richmond House
Gainsborough
Thursday, 04 September 2025
Please let us know if you can’t find something or if you require the information in a different format.
You can telephone the Town Council during office hours at: 01427 811573. Alternatively, you can email us at: townclerk@gainsborough-tc.gov.uk