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Agenda & meeting papers can be accessed in the PDF pack above once available. 

Committee meetings will be held in the Reading Room at Richmond House, Richmond Park, Morton Terrace, Gainsborough. Public and press are welcome to attend.

Committee members:
Councillor Nicholas Coxon, Councillor Richard Craig, Councillor Dennis Dannatt, Councillor Caz Davies, Councillor Paul Hooton, Councillor Paul Key, Councillor Stuart Morley, Councillor James Plastow, Councillor Kenneth Woolley

Notice is hereby given that a meeting of the Property and Services Committee which will be held on Tuesday 14 January 2025 commencing at 6:30pm in the meeting room, Richmond House, Richmond Park, Morton Terrace, Gainsborough, DN21 2RJ and your attendance at such meeting is hereby requested to transact the following business.

AGENDA

PS25/115  Apologies for Absence
To note apologies for absence.

PS25/116  Public Participation Period
Members of the public may make representations, answer questions and give evidence at a meeting which they are entitled to attend in respect of the business on the agenda. A period of up to 15 minutes is permitted for public participation. Participants are restricted to 3 minutes each. Please see the Council’s Public Participation at Meetings Policy and Standing Orders 3.6 – 3.9 for details.

PS25/117  Declarations of Interest
To receive any declarations of interest in accordance with the requirements of the Localism Act 2011.

PS25/118  Dispensation Requests
To consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests, not previously recorded.

PS25/119  Items for Exclusion of Public and Press
To determine which items on the agenda, if any, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.

PS25/120  Minutes of the Previous Meeting
To receive the minutes of the previous Property and Services Committee meeting and resolve to sign these as a true and accurate record.
Paper A Tuesday 10 December 2024 (pages 4 to 7)

PS25/121  Matters Arising Schedule
To note current position of previously agreed actions as at 7 November 2024.
Paper B (pages 8 to 20)

PS25/122  Fire Risk Assessment
To note Fire Risk Assessment Report for Richmond House.
Paper C (pages 21 to 69)

PS25/123  Grass Verge Cutting
To consider quotations received for parish grass verge cutting for 2025/26.
Exclusion of public and press recommended due to time sensitive commercial sensitivity.
Paper D (pages 70 to 75)

PS25/124  Trees Safety Report
To receive tree safety report following receipt of the Tree Safety Survey.
Paper E (pages 76 to 80)

PS25/125  General Cemetery Tree Works
To consider quotations received to carry out works on the boundary trees in the General Cemetery following the safety survey.
Exclusion of public and press recommended due to time sensitive commercial sensitivity.
Paper F (pages 81 to 84)

PS25/126  Items for Notification
To receive any items for notification to be included on a future agenda (for information only)
i. Marshalls Boiler
ii. Volunteer Recognition
iii. Richmond House Conservatory Replacement
iv. General Cemetery Extension
v. General Cemetery potential carpark area
vi. General Cemetery Chapel

 PS25/127  Time and Date of Next Meeting
To note the date and time of the next Property and Services Committee meeting is scheduled for Tuesday 11 February 2025 at 6:30pm.

Rachel Allbones
Town Clerk & RFO
Richmond House
Gainsborough

Thursday, 09 January 2025