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AGENDA - Tuesday 3 June 2025 - Full Council

Agenda & meeting papers can be accessed in the PDF pack above once available. 

Council meetings will be held in the Ceremony Room at Richmond House, Richmond Park, Morton Terrace, Gainsborough. Public and press are welcome to attend.

All Members of Gainsborough Town Council:

NOTICE IS HEREBY GIVEN and Members are summoned to attend a meeting of Gainsborough Town Council to be held on Tuesday 3 June 2025 at 6:30pm in the meeting room, Richmond House, Richmond Park, Morton Terrace, Gainsborough, DN21 2RJ at which the under mentioned business will be transacted.

Prior to the commencement of the meeting there will be a public forum for a maximum of 15 minutes when members of the public may ask questions or make short (non-political) statements to the Council.

 A maximum further 10 minutes will be set aside for the meeting to receive brief reports of the Police and elected members of Lincolnshire County Council and West Lindsey District Council.

 AGENDA

Welcome from the Chair and housekeeping

FC26/033  Apologies for Absence
To note apologies for absence.

FC26/034  Declarations of Interest
To receive any declarations of interest in accordance with the requirements of the Localism Act 2011.

FC26/035  Dispensation Requests
To consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests, not previously recorded.

FC26/036  Items for Exclusion of Public and Press
To determine which items on the agenda, if any, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.

FC26/037  Minutes of the Previous Meeting
To receive the minutes of the previous Council meeting and resolve to sign these as a true and accurate record.
Paper A Tuesday 6 May 2025 (pages 5 to 12)

FC25/038  Committee Meeting Minutes
To note receipt of the draft minutes of the Committee meetings and the decisions contained therein.
i. Property and Services Committee, Tuesday 13 May 2025 Paper B (pages 13 to 15)
ii. Personnel Committee, Wednesday 14 May 2025 Cancelled
iii. Planning Committee, Tuesday 20 May 2025 Paper C (pages 16 to 20)
iv. Finance and Strategy Committee, Wednesday 28 May 2025 Paper D (pages 21 to 25)

FC26/039  Announcements
To receive and note updates from: –
i. Chair of Council
ii. Leader of Council
iii. Representatives on Outside Bodies
iv. Town Clerk Paper E (pages 26 to 65)

FC26/040 Committee Vacancies
To consider making appointments to vacancies on committees.
i. Property and Services Committee, one substitute vacancy
ii. Planning Committee, one vacancy

FC26/041  AGAR: Section 1 – Annual Governance Statement
To approve the nine individual statements of the AGAR: Section 1 – Annual Governance Statement 2024/25 preceded by the following assertion:
“We acknowledge as the members of Gainsborough Town Council our responsibility for ensuring that there is a sound system of internal control, including arrangements for the preparation of the Accounting Statements. We confirm, to the best of our knowledge and belief, with respect to the Accounting Statements for the year ended 31 March 2025.”
Paper F (pages 66 to 71)

FC26/042  Recommendations made by Committee
To consider the following recommendation from Property and Services Committee held 13 May 2025 (PS26/007 Exhumation Policy)
RESOLVED:  to RECOMMEND to FULL COUNCIL to adopt the Exhumation Policy.
Paper G (pages 72 to 75)

FC26/043  Recommendations made by Committee
To consider the following recommendation from Property and Services Committee held 13 May 2025 (PS26/008 Shallow Graves Policy)
RESOLVED:  to RECOMMEND to FULL COUNCIL to adopt the Shallow Graves Policy.
Paper H (pages 76 to 79)

FC26/044  Recommendations made by Committee
To consider the following recommendation from Finance and Strategy Committee held 27 May 2025 (FS26/010 Year End Accounts 2024/25)
RESOLVED:  to RECOMMEND to FULL COUNCIL to approve of the following reports for the 2024/25 financial year: –
i. Consolidated Balance Sheet Paper I (pages 80 to 83)
ii. Income and Expenditure Account Report Paper J (pages 84 to 86)
iii. Income and Expenditure Account Analysis Report Paper K (pages 87 to 89)
iv. Income and Expenditure by Budget Headings Report Paper L (pages 90 to 96)
v. Trial Balance Paper M (pages 97 to 99)

FC26/045  Recommendations made by Committee
To consider the following recommendation from Finance and Strategy Committee held 27 May 2025 (FS26/011 AGAR – Section 2 Accounting Statements)
RESOLVED:  to RECOMMEND to FULL COUNCIL to approve Section 2 – Accounting Statements of the AGAR.
Paper N (pages 100 to 101)

FC26/046  Motion from Councillor Dannatt
I, Councillor Dennis Dannatt call upon this Council to host Armed Forces Day 2026 (provisionally set for Saturday 20th June) in partnership with AFVBC, Gainsborough Old Hall and WLDC with the agreement of said parties. This may call for some small investment (up to £1,000) from local budget. Officer time to be kept to an absolute minimum.
Seconded by Councillor Coxon

FC26/047  Motion from Councillor Dannatt
I, Councillor Dennis Dannatt call upon this Council to consider bringing back into use the spare plots at North Warren allotment site with other interested parties yet to be identified. These spare plots are allowed by law to be temporarily used for any purpose connected with agriculture or horticulture, so long as they can be returned to allotments if required to reduce any waiting list. Communities Officer to lead.
Seconded by Councillor Coxon

FC26/048  Local Government Reorganisation
To consider any recent updates.

FC26/049  Community Infrastructure Levy
To consider proposals for the CIL fund of £34,367.08.
Paper O (pages 102 to 110)

FC26/050  Correspondence
To note the correspondence previously circulated by email (for information only).
Paper P (pages 111 to 112)

FC26/051  Items for Notification
To receive any items for notification to be included on a future agenda (for information only)

FC26/052  Time and Date of Next Meeting
To note the date and time of the next Full Council meeting is scheduled for Tuesday 1 July 2025 at 6:30pm.

Rachel Allbones
Town Clerk
Richmond House
Gainsborough

Thursday, 29 May 2025