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Finance and Strategy Committee
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Open in new tab Agenda & meeting papers can be accessed in the PDF pack above once available.
Committee meetings will be held in the Reading Room at Richmond House, Richmond Park, Morton Terrace, Gainsborough. Public and press are welcome to attend
Committee members:
Councillors Sheila Bibb, Stephen Blogg, Nigel Bowler, Nicholas Coxon, Michael Devine, David Dobbie, Paul Hooton, Paul Key, James Plastow, Doug Owles (sub), Richard Thompson (sub)
NOTICE IS HEREBY GIVEN and Members are summoned to attend a meeting of the Finance and Strategy Committee of the Council to be held on Wednesday 28 May 2025 at 6:30pm in the meeting room, Richmond House, Richmond Park, Morton Terrace, Gainsborough, DN21 2RJ at which the under mentioned business will be transacted.
Prior to the commencement of the meeting there will be a public forum when members of the public may speak on any item set out in the agenda for the meeting. A maximum of two individuals to address the Committee for a maximum of 3 minutes each.
AGENDA
FS26/001 Apologies for Absence
To note apologies for absence.
FS26/002 Vice Chair
To appoint Vice Chair for this committee.
FS26/003 Declarations of Interest
To receive any declarations of interest in accordance with the requirements of the Localism Act 2011.
FS26/004 Dispensation Requests
To consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests, not previously recorded.
FS26/005 Items for Exclusion of Public and Press
To determine which items on the agenda, if any, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.
FS26/006 Minutes of the Previous Meeting
To receive the minutes of the previous Finance and Strategy Committee meeting and resolve to sign these as a true and accurate record.
Paper A Tuesday 22 April 2025 (pages 4 to 7)
FS26/007 Finance Reports
To receive and consider for approval the following financial reports:
i. Unpaid Expenditure Transactions for 14 May 2025 Paper B (pages 8 to 13)
ii. Cashbook Summary (including due and unpaid transactions) for 14 May 2025 Paper C (pages 14 to 15)
iii. Budget Comparison Report (including due and unpaid transactions) for 14 May 2025 Paper D (pages 16 to 33)
FS26/008 Bank Reconciliation
To approve and resolve to sign the monthly bank reconciliations for 30 April 2025 per paragraph 2.2 of Financial Regulations.
Paper E (pages 34 to 60)
FS26/009 Asset Register Review
To note and review the Council’s assets register and approve items for disposal.
Paper F (pages 61 to 74)
FS26/010 Year End Accounts 2024/25
To consider end of year accounts for the 2024/25 financial year and recommend to Full Council for approval, which consist of the following documents:
Paper G (pages 75 to 78) Consolidated Balance Sheet
Paper H (pages 79 to 81) Income and Expenditure Account Report
Paper I (pages 82 to 84) Income and Expenditure Account Analysis Report
Paper J (pages 85 to 91) Income and Expenditure by Budget Headings Report
Paper K (pages 92 to 94) Trial Balance
FS26/011 AGAR – Section 2 Accounting Statements
To consider end of year accounts for the 2024/25 financial year and recommend to Full Council for approval, which consist of the following documents:
Paper L (pages 95 to 96) Section 2 – Accounting Statements of the AGAR
FS26/012 Debt Recovery Policy
To review and adopt the Debt Recovery Policy.
Paper M (pages 97 to 100)
FS26/013 Reserves Policy
To review and adopt the Reserves Policy.
Paper N (pages 101 to 106)
FS26/014 Councillor Vacancy (Co-option) Policy
To review and adopt the Councillor Vacancy (Co-option) Policy.
Paper O (pages 107 to 119)
FS26/015 Filming and Recording Meetings Policy
To review and adopt the Filming and Recording of Meetings Policy.
Paper P (pages 120 to 124)
FS26/016 Public Participation at Meetings Policy
To review and adopt the Public Participation at Meetings Policy.
Paper Q (pages 125 to 127)
FS26/017 Councillor – Employee Protocol
To review and adopt the Model Councillor – Employee Protocol.
Paper R (pages 128 to 142)
FS26/018 ID Card & Name Badge Policy
To review and adopt the ID Card & Name Badge Policy.
Paper S (pages 143 to 145)
FS26/019 Roses All Weather Pitch & Sinking Fund
To receive verbal update from the Town Clerk and Leader.
FS26/020 Items for Notification
To receive any items for notification to be included on a future agenda (for information only)
i. Emergency Plan – June
ii. LCAS Silver Status submission – July 2025
iii. Strategic Plan
iv. Registrar Lease renewal
v. Complaints Procedure Review
vi. Communications Policy Review
vii. GDPR Policy Review
viii. Social Media Policy Review
ix. Publication Scheme & FOI Review
x. Pensions Discretionary Policy Review
xi. Member Training and Development Policy Review
xii. Use of work vehicles by Cllrs & Staff for personal domestic use Review
FS26/021 Time and Date of Next Meeting
To note the date and time of the next Finance and Strategy Committee meeting is scheduled for Tuesday 24 June 2025 at 6:30pm.
Rachel Allbones
Town Clerk
Richmond House
Gainsborough
Wednesday, 14 May 2025
Please let us know if you can’t find something or if you require the information in a different format.
You can telephone the Town Council during office hours at: 01427 811573. Alternatively, you can email us at: townclerk@gainsborough-tc.gov.uk