Agenda & meeting papers can be accessed in the PDF pack above once available. 

Committee meetings will be held in the Reading Room at Richmond House, Richmond Park, Morton Terrace, Gainsborough. Public and press are welcome to attend

Committee members:
Councillor Nigel Bowler, Councillor Sean Brennan, Councillor Richard Craig, Councillor Michael Devine, Councillor David Dobbie, Councillor Paul Key, Councillor Liam Muggridge, Councillor James Plastow, Councillor Kenneth Woolley

Notice is hereby given that a meeting of the Finance and Strategy Committee which will be held on Tuesday 28 May 2024 commencing at 6:30pm in the meeting room, Richmond House, Richmond Park, Morton Terrace, Gainsborough, DN21 2RJ and your attendance at such meeting is hereby requested to transact the following business.

AGENDA

FS25/001  Apologies for Absence
To note apologies for absence.

FS25/002  Vice Chair
To appoint Vice Chair for this committee.

FS25/003  Public Participation Period
Members of the public may make representations, answer questions and give evidence at a meeting which they are entitled to attend in respect of the business on the agenda. A period of up to 15 minutes is permitted for public participation. Participants are restricted to 3 minutes each. Please see the Council’s Public Participation at Meetings Policy and Standing Orders 3 f-i for details.

FS25/004  Declarations of Interest
To receive any declarations of interest in accordance with the requirements of the Localism Act 2011.

FS25/005  Dispensation Requests
To consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests, not previously recorded.

FS25/006  Items for Exclusion of Public and Press
To determine which items on the agenda, if any, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.

FS25/007  Minutes of the Previous Meeting
To receive the minutes of the previous Finance and Strategy Committee meeting and resolve to sign these as a true and accurate record.
Paper A Tuesday 30 April 2024 (pages 4 to 7)

FS25/008  Finance Reports
To receive and consider for approval the following financial reports:
i. Unpaid Expenditure Transactions for 22 May 2024 Paper B (pages 8 to ??)
ii. Cashbook Summary (including due and unpaid transactions) for 22 May 2024 Paper C (pages ?? to ??)
iii. Budget Comparison Report (including due and unpaid transactions) for 22 May 2024 Paper D (pages ?? to ??)

FS25/009  Bank Reconciliation
To approve and resolve to sign the monthly bank reconciliations for 30 April 2024 per paragraph 2.2 of Financial Regulations.
Paper E (pages ?? to ??)

FS25/010  Internal Controls
i. To note receipt of the Joint Panel on Accountability and Governance Practitioners’ Guide – March 2024 and note changes to the March 2023 guide.
ii. To review the internal controls in place and consider changes for 2024/2025.
Papers F& G (pages ?? to ??)

FS25/011  Protocol for the Death of a Senior Figure Review
To note and review the Council’s assets register and approve items for disposal.
Paper H (pages ?? to ??)

FS25/012  Items for Notification
To receive any items for notification to be included on a future agenda (for information only)

• Risk Register – June
• Debtor Review – July
• Filming and Recording Meetings Policy Review
• Public Participation at Meetings Policy Review
• Anti-Fraud and Corruption Policy Review
• Communications Policy Review
• GDPR Policy Review
• Councillor Vacancy (Co-option) Policy Review
• Employee / Councillor Protocol Review
• Social Media Policy Review
• Publication Scheme & FOI Review
• Pensions Discretionary Policy Review
• Member Training and Development Policy Review
• Strategic Plan
• Investments
• Registrar Lease renewal
• Additional Bank Account
• LCAS Quality Status

FS25/013  Time and Date of Next Meeting
To note the date and time of the next Finance and Strategy Committee meeting is scheduled for Tuesday 25 June 2024 at 6:30pm.

Rachel Allbones
Town Clerk
Richmond House
Gainsborough

Wednesday, 15 May 2024