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Agenda & meeting papers can be accessed in the PDF pack above once available. 

Committee meetings will be held in the Reading Room at Richmond House, Richmond Park, Morton Terrace, Gainsborough. Public and press are welcome to attend

Committee members:
Councillors Sheila Bibb, Stephen Blogg, Nigel Bowler, Nicholas Coxon, Michael Devine, David Dobbie, Paul Hooton, Paul Key, James Plastow, Doug Owles (sub), Richard Thompson (sub)

NOTICE IS HEREBY GIVEN and Members are summoned to attend a meeting of the Finance and Strategy Committee of the Council to be held on Tuesday 29 July 2025 at 6:30pm in the meeting room, Richmond House, Richmond Park, Morton Terrace, Gainsborough, DN21 2RJ at which the under mentioned business will be transacted.

Prior to the commencement of the meeting there will be a public forum when members of the public may speak on any item set out in the agenda for the meeting. A maximum of two individuals to address the Committee for a maximum of 3 minutes each.

AGENDA

FS26/037  Apologies for Absence
To note apologies for absence.

FS26/038  Declarations of Interest
To receive any declarations of interest in accordance with the requirements of the Localism Act 2011.

FS26/039  Dispensation Requests
To consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests, not previously recorded.

FS26/040  Items for Exclusion of Public and Press
To determine which items on the agenda, if any, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.

FS26/041  Minutes of the Previous Meeting
To receive the minutes of the previous Finance and Strategy Committee meeting and resolve to sign these as a true and accurate record.
Paper A Tuesday 24 June 2025 (pages 4 to 7)

FS26/042  Finance Reports
To receive and consider for approval the following financial reports:
i. Unpaid Expenditure Transactions for 24 July 2025 Paper B (pages 8 to 13)
ii. Cashbook Summary (including due and unpaid transactions) for 24 July 2025 Paper C (pages 14 to 15)
iii. Budget Comparison Report (including due and unpaid transactions) for 24 July 2025 Paper D (pages 16 to 33)

FS26/043  Bank Reconciliation
To approve and resolve to sign the monthly bank reconciliations for 30 June 2025 per paragraph 2.2 of Financial Regulations.
Paper E (pages 34 to 52)

FS26/044  Councillor Internal Controls
To consider appointment members to attend the office to carry out internal finance checks.
Paper F (pages 53 to 62)

FS26/045  Member Training and Development Policy
To review and adopt the Member Training and Development Policy.
Paper G (pages 63 to 72)

FS26/046  IT Policy
To consider recommending to Full Council to adopt the IT Policy.
Paper H (pages 73 to 76)

FS26/047  CCLA News
To consider the recent announcement of a change to our corporate ownership of CCLA.
Paper I (pages 77 to 81)

FS26/048  Booking Fee Waiver
To consider request receive to waiver the fee for a room hire booking.
Paper J (pages 82 to 83)

FS26/049  Items for Notification
To receive any items for notification to be included on a future agenda (for information only)
i. LCAS Silver Status submission – August
ii. Scheme of Members Allowances – August
iii. Strategic Plan
iv. Registrar Lease renewal
v. Complaints Procedure Review
vi. Communications Policy Review
vii. GDPR Policy Review
viii. Social Media Policy Review
ix. Publication Scheme & FOI Review
x. Pensions Discretionary Policy Review
xi. Use of work vehicles by Cllrs & Staff for personal domestic use Review

FS26/050  Time and Date of Next Meeting
To note the date and time of the next Finance and Strategy Committee meeting is scheduled for Tuesday 26 August 2025 at 6:30pm.

Rachel Allbones
Town Clerk
Richmond House
Gainsborough

Thursday, 24 July 2025