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Agenda & meeting papers can be accessed in the PDF pack above once available. 

Council meetings will be held in the Ceremony Room at Richmond House, Richmond Park, Morton Terrace, Gainsborough. Public and press are welcome to attend.

All Members of Gainsborough Town Council:

Notice is hereby given that a meeting of the Council which will be held on Tuesday 1 April 2025 commencing at 6:30pm in the meeting room, Richmond House, Richmond Park, Morton Terrace, Gainsborough, DN21 2RJ and your attendance at such meeting is hereby requested to transact the following business.

AGENDA

Welcome from the Chair and housekeeping

FC25/178  Apologies for Absence
To note apologies for absence.

FC25/179  Declarations of Interest
To receive any declarations of interest in accordance with the requirements of the Localism Act 2011.

FC25/180  Dispensation Requests
To consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests, not previously recorded.

FC25/181  Items for Exclusion of Public and Press
To determine which items on the agenda, if any, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.

 FC25/182  Community Emergency Planning
To receive a presentation from Emma Wilkinson, Emergency Planning and Business Continuity Officer regarding Community Emergency Planning.

FC25/183  Minutes of the Previous Meeting
To receive the minutes of the previous Council meeting and resolve to sign these as a true and accurate record.
Paper A Tuesday 4 March 2025 (pages 5 to 8)

FC25/184  Committee Meeting Minutes
To note receipt of the draft minutes of the Committee meetings and the decisions contained therein.
i. Property and Services Committee, Wednesday 12 March 2025 Paper B (pages 9 to 11)
ii. Personnel Committee, Wednesday 12 March 2025 Paper C (pages 12 to 14)
iii. Planning Committee, Tuesday 18 March 2025 Paper D (pages 15 to 20)
iv. Finance and Strategy Committee, Tuesday 25 March 2025 Cancelled

 FC25/185  Announcements
To receive and note updates from: –
i. Chair of Council
ii. Leader of Council
iii. Representatives on Outside Bodies
iv. Town Clerk Paper E TO FOLLOW

FC25/186  Appointment for Representation on Outside Body
To consider making appointment to Gainsborough in Bloom.

FC25/187  Committee Vacancies
To consider making appointments to vacancies on committees.
i. Finance and Strategy Committee, one vacancy
ii. Property and Services Committee, one vacancy
iii. Personnel Committee, two vacancies and one substitute vacancy
iv. Planning Committee, two vacancies
v. Neighbourhood Plan Working Group, one vacancy
Paper F (pages 23 to 25)

FC25/188 Recommendation made by Committee
To consider the following recommendation from Personnel Committee held 12 March 2025 (PC25/098 Carers Leave Policy):
RESOLVED: to RECOMMEND TO FULL COUNCIL to adopt the Carers Leave Policy.
Paper G (pages 26 to 29)

FC25/189  Motion from Councillor Coxon
I would like to propose a motion for the Town Council to support Laybo Fest by providing a sponsorship/grant of £11,242. This funding is intended for essential stage lighting and sound equipment, ensuring that the proceeds raised by the charity directly benefit grieving families who are facing the devastating impact of losing loved ones to suicide.

I would also bring Mathew Hill to give a presentation regarding the event. His insights into the profound impact of Laybo Fest on grieving families, particularly through the assistance offered with funeral expenses, will be invaluable.

Furthermore, it is noteworthy that advertising space will be sold on the big screens during the festival to help promote local businesses, fostering a sense of community support.

Laybo Fest is not merely an event; it is a significant opportunity to foster community spirit, promote local talent, and create cherished memories for both residents and visitors. Operating on a not-for-profit basis, all proceeds from the festival will benefit Laybo’s Legacy, a charity dedicated to supporting families affected by suicide. The requested sponsorship will ensure that funding for this vital charity remains secure while simultaneously creating a joyous occasion for our community.

For your consideration, here is a breakdown of the costs for the sound and lighting stage, including VAT:
– Stage: £2,940
– Lights: £1,374
– Two big screens: £2,832 (to promote positive messages and vital helplines)
– Sound: £4,096

The total amount comes to £11,242. I would like to highlight that these costs are exceptionally competitive, as evidenced by the quotes provided by T MEC Productions.

Supporting Laybo Fest offers numerous benefits for our community. It promises an exciting weekend filled with activities for all ages, encouraging participation from young and old alike. Local groups and performers will have the opportunity to showcase their talents alongside renowned acts, creating an inclusive atmosphere that uplifts everyone.

The festival will feature poignant performances of songs with powerful messages—such as Heather Small’s “Search for the Hero,” Oasis’s “Don’t Look Back in Anger,” and Queen’s “Radio Ga Ga.” These performances are designed to provide hope and connection, particularly for those experiencing difficult times. Laybo Fest is poised to become a beloved annual event, bringing joy and anticipation to our residents, especially as our town’s population is projected to grow by 10,000 by 2040.

Additionally, this festival will serve to highlight our town to visitors and offer local groups a platform to recruit new members and engage with the broader community. We are fortunate to have the support of Gainsborough Trinity Football Club and Cllr Matt Boles in this endeavour.

In conclusion, I urge the Town Council to consider this motion favourably. By supporting Laybo Fest, we can enhance our local culture, strengthen community ties, and provide essential support to those in need.

FC25/190  Annual Assembly of the Town Meeting
To note arrangements to date.
Paper H (pages 30 to 32)

FC25/191  English Devolution White Paper
To consider the English Devolution White Paper
https://www.gov.uk/government/publications/english-devolution-white-paper-power-and-partnership-foundations-for-growth/english-devolution-white-paper
Paper I (pages 33 to 134)

FC25/192  Correspondence
To note the correspondence previously circulated by email (for information only).
Paper J TO FOLLOW

FC25/193  Items for Notification
To receive any items for notification to be included on a future agenda (for information only)
i. Standing Orders review – May
ii. Structure and Functions review – May
iii. Finance Regulations review – May
iv. Members Code of Conduct review – May

FC25/194  Time and Date of Next Meeting
To note the date and time of the next Full Council meeting is scheduled for Tuesday 6 May 2025 at 6:30pm.

Rachel Allbones
Town Clerk
Richmond House
Gainsborough

Thursday, 27 March 2025