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Agenda & meeting papers can be accessed in the PDF pack above once available. 

Committee meetings will be held in the Reading Room at Richmond House, Richmond Park, Morton Terrace, Gainsborough. Public and press are welcome to attend.

Committee members:
Councillor Nicholas Coxon, Councillor Richard Craig, Councillor Dennis Dannatt, Councillor Caz Davies, Councillor Paul Hooton, Councillor Paul Key, Councillor Stuart Morley, Councillor James Plastow, Councillor Kenneth Woolley

Notice is hereby given that a meeting of the Property and Services Committee which will be held on Tuesday 10 December 2024 commencing at 6:30pm in the meeting room, Richmond House, Richmond Park, Morton Terrace, Gainsborough, DN21 2RJ and your attendance at such meeting is hereby requested to transact the following business.

AGENDA

PS25/100  Apologies for Absence
To note apologies for absence.

PS25/101  Public Participation Period
Members of the public may make representations, answer questions and give evidence at a meeting which they are entitled to attend in respect of the business on the agenda. A period of up to 15 minutes is permitted for public participation. Participants are restricted to 3 minutes each. Please see the Council’s Public Participation at Meetings Policy and Standing Orders 3.6 – 3.9 for details.

PS25/102  Declarations of Interest
To receive any declarations of interest in accordance with the requirements of the Localism Act 2011.

PS25/103  Dispensation Requests
To consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests, not previously recorded.

PS25/104  Items for Exclusion of Public and Press
To determine which items on the agenda, if any, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.

PS25/105  Minutes of the Previous Meeting
To receive the minutes of the previous Property and Services Committee meeting and resolve to sign these as a true and accurate record.
Paper A Tuesday 12 November 2024 (pages 4 to 7)

PS25/106  Communities Officer Report (Allotments)
To note the update report from the Communities Officer and the use of the delegated functions and consider recommendation contained therein.
Paper B (pages 8 to 11)

PS25/107  Communities Officer Report (Grants & Community)
To consider the report from the Communities Officer on identified projects for funding and opportunities.
Paper C (pages 12 to 14)

PS25/109  Allotment Site Secretary
To consider recommendation to amend the name of the site secretary and election period.
Paper D (pages 15 to 17)

PS25/108  Allotment Application
To consider allotment application received.
Exclusion of public and press recommended due to confidential nature.
Paper E (pages 18 to 20)

PS25/110  Bus Shelters
To consider report from the Operations Manager regarding a number of aspects of Council owned shelters.
Exclusion of public and press recommended due to time sensitive commercial sensitivity and confidential nature.
Paper F (pages 21 to 27)

PS25/111  General Cemetery Memorial Tributes
To consider update report from the Operations Manager.
Exclusion of public and press recommended due to confidential nature.
Paper G (pages 28 to 33)

PS25/112  2025 / 2026 Budget
To consider draft budget requirements for 2025/26 for this committee.
The following specific budgetary areas are considered as part of the Committee’s remit:

• Grounds Maintenance
• Richmond House & Park
• Sports Grounds
• Cemetery
• Play Areas
• Allotments
• Public Realm
• Events
• Christmas Lights
  Paper H (pages 34 to 48)

PS25/113  Items for Notification
To receive any items for notification to be included on a future agenda (for information only)
i. Matter Arising Schedule – January
ii. Grass Verge cutting – January
iii. Cemetery tree works – January
iv. Fire Risk Assessments – January
v. Marshalls Boiler – January
vi. Richmond House Conservatory Replacement
vii. General Cemetery Extension
viii. General Cemetery potential carpark area
ix. General Cemetery Chapel

PS25/114  Time and Date of Next Meeting
To note the date and time of the next Property and Services Committee meeting is scheduled for Tuesday 14 January 2025 at 6:30pm.

Rachel Allbones
Town Clerk & RFO
Richmond House
Gainsborough

Thursday, 05 December 2024