Personnel Committee – Wednesday 8th July 2026 at 6:30pm

Agenda and Draft Minutes

Present: Councillors Sheila Bibb, Stephen Blogg, Richard Craig, Richard Thompson, Kenneth Woolley

In Attendance:
Rachel Allbones                  Town Clerk

Venue: Meeting Room, Richmond House, Richmond Park, Morton Terrace, Gainsborough, DN21 2RJ

PC21/001  Apologies for Absence
To note apologies for absence.

Minutes:
Apologies for absence were received from Councillors N Bowler, P Hooton.

PC27/002  Vice Chair
To appoint Vice Chair for this committee.

Minutes:
RESOLVED: To appoint Councillor Sheila Bibb as Vice Chair for the Personnel Committee.

PC27/003  Declarations of Interest
To receive any declarations of interest in accordance with the requirements of the Localism Act 2011.

Minutes:
No declarations of interest were made.

PC27/004  Dispensation Requests
To consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests, not previously recorded.

Minutes:
No dispensation requests were received.

PC27/005  Items for Exclusion of Public and Press
To determine which items on the agenda, if any, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960, section 1 (2), and to resolve accordingly. 

Minutes:
RESOLVED: To exclude the public and press from item PC27/011 in accordance with the Public Bodies (Admissions to Meetings) Act 1960 1 (2) due to the confidential nature of the business to be discussed.

PC27/006  Minutes of the Previous Meeting (Paper A pages 3 to 5)
To receive and resolve to sign as a true and accurate record the minutes of the Personnel Committee meeting held on Wednesday 11 March 2026.

Minutes:
RESOLVED: That the minutes of the Personnel Committee meeting held on Wednesday 11 March 2026 be approved as a true and accurate record and signed by the Chair.

Note: Councillors Bibb and Woolley abstained from voting on the above resolution.

PC27/007  Paternity Leave and Pay Policy Review (Paper B pages 6 to 10)
To review and adopt updated Paternity Leave and Pay Policy.

Minutes;
RESOLVED: To adopt the reviewed Paternity Leave and Pay Policy.

PC27/008  Bereavement Policy Review (Paper C Current Policy pages 11 to 14) (Proposed Reviewed Policy pages 15 to 21)
To review and adopt updated Bereavement Policy.

Minutes:
RESOLVED: To adopt the reviewed Bereavement Policy.

PC27/009  Data Protection Policy for HR-related Data Review (Paper D pages 22 to 29) 
To review and adopt updated Data Protection Policy for HR-related Data.

Minutes:
RESOLVED: To adopt the reviewed Data Protection Policy for HR-related Data.

PC27/010  Travel – Mileage and fuel rates and allowances (Paper E pages 30 to 32)
To consider changes to HM Revenue & Customs (HMRC) approved mileage allowance rates for the 2026/27 tax year.

Minutes:
RESOLVED: To
i. Approve the amendment of the Employee Expenses Policy to increase the approved mileage rate for cars and vans from 45p to 55p per mile for the first 10,000 business miles in accordance with HMRC approved mileage rates.
ii. Confirm that the revised rate applies with effect from 1 April 2026.
iii. Authorise the back payment of the additional mileage allowance to employees for eligible business mileage claims submitted from 1 April 2026.

PC27/011  Assistant Clerk Achievement of CiLCA Qualification (Paper F pages 33 to 35)
To note that the Assistant Clerk has successfully completed the Level 3 Certificate in Local Council Administration (CiLCA) qualification and consider next steps.
Exclusion of Public and Press recommended due to personal nature of discussion.

Minutes:
RESOLVED: To note that the Assistant Clerk has successfully completed the Level 3 Certificate in Local Council Administration (CiLCA) qualification and approve recommendation 3 within the report.

PC27/012  Items for Notification
To receive any items for notification to be included on a future agenda (for information only)

Minutes:
RESOLVED: To NOTE the items for notification to be included on a future agendas:
i. Consideration of work experience placements
ii. Staff Handbook Review
iii. Mobile Phone Policy Review
iv. Lone Worker Policy Review
v. Call-out Provision
vi. Shared Parental Leave Policy Review
vii. Adoption Leave Policy Review
viii. Maternity Leave Policy Review
ix. Child and Vulnerable Adult Welfare and Safeguarding Policy Review
x. No Smoking Policy Review

PC27/013  Time and Date of Next Meeting
To note the next Personnel Committee meeting is scheduled for Wednesday 9 September 2026 at 6:30pm.

Minutes:
RESOLVED: To NOTE the next Personnel Committee meeting scheduled for Wednesday 9 September 2026 at 6:30pm at Richmond House, Morton Terrace.

The meeting closed at 6:43pm.