Agenda & meeting papers can be accessed in the PDF pack above once available. 

Committee meetings will be held in the Reading Room at Richmond House, Richmond Park, Morton Terrace, Gainsborough. Public and press are welcome to attend

Committee members:
Councillors Sheila Bibb, Stephen Blogg, Nigel Bowler, Nicholas Coxon, Michael Devine, David Dobbie, Paul Hooton, Paul Key, James Plastow, Doug Owles (sub), Richard Thompson (sub)

NOTICE IS HEREBY GIVEN and Members are summoned to attend a meeting of the Finance and Strategy Committee of the Council to be held on Tuesday 16 December 2025 at 6:30pm in the meeting room, Richmond House, Richmond Park, Morton Terrace, Gainsborough, DN21 2RJ at which the under mentioned business will be transacted.

Prior to the commencement of the meeting there will be a public forum when members of the public may speak on any item set out in the agenda for the meeting. A maximum of two individuals to address the Committee for a maximum of 3 minutes each.

AGENDA

FS26/107  Apologies for Absence
To note apologies for absence.

FS26/108  Declarations of Interest
To receive any declarations of interest in accordance with the requirements of the Localism Act 2011.

FS26/109  Dispensation Requests
To consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests, not previously recorded.

FS26/110  Items for Exclusion of Public and Press
To determine which items on the agenda, if any, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.

FS26/111  Minutes of the Previous Meeting
To receive the minutes of the previous Finance and Strategy Committee meeting and resolve to sign these as a true and accurate record.
Paper A Tuesday 25 November 2025 (pages 5 to 8)

FS26/112  Finance Reports
To receive and consider for approval the following financial reports:
i. Unpaid Expenditure Transactions for 11 December 2025 Paper B (pages 9 to 13)
ii. Cashbook Summary (including due and unpaid transactions) for 11 December 2025 Paper C (pages 14 to 15)
iii. Budget Comparison Report (including due and unpaid transactions) for 11 December 2025 Paper D (pages 16 to 33)

FS26/113  Bank Reconciliation
To approve and resolve to sign the monthly bank reconciliations for 30 November 2025 per paragraph 2.2 of Financial Regulations.
Paper E (pages 34 to 49) 

FS26/114  Draft 2026 / 2027 Budget
To consider draft proposed budget for 2026/27.
Paper F (pages 50 to 71)

FS26/115  Data Breach Policy Review
To review and adopt updated Data Breach Policy.
Paper G (pages 72 to 75) 

FS26/116  Data Protection Policy Review
To review and adopt updated Data Protection Policy.
Paper H (pages 76 to 79)

FS26/117  General Privacy Notice Review
To review and adopt updated General Privacy Notice.
Paper I (pages 80 to 87) 

FS26/118  Privacy Notice for Staff, Councillors and Role Holders Review
To review and adopt updated Privacy Notice for Staff, Councillors and Role Holders.
Paper J (pages 88 to 96)

FS26/119  Subject Access Request Procedure Review
To review and adopt updated Subject Access Request Procedure.
Paper K (pages 97 to 103)

FS26/120  Freedom of Information Policy
To adopt Freedom of Information Policy.
Paper L (pages 104 to 106) 

FS26/121  Accessibility Statement for the Website Review
To review and adopt updated Accessibility Statement.
Paper M (pages 107 to 112)

FS26/122  Community Grant Applications
To consider grant applications received.
i.     Marshalls and Rose Brothers Memorial Charity – Paper N (pages 113 to 120)

To note that the following Community Grant funds are available:

• £4,549 in 2025 / 2026 budget
• £0 in earmarked reserves
  Paper O (pages 121 to 126)

FS26/123  Cemetery Fee Waiver
To consider request to waiver cemetery fee.
Exclusion of public and press recommended due to the confidential nature.
Paper P (pages 127 to 129)

FS26/124  Richmond House Conservatory Removal
To consider outcome of the tender process for the removal of the conservatory at Richmond House and consider recommendation for approval by Committee.
Exclusion of public and press recommended due to the confidential nature.
Paper Q (pages 130 to 133)

FS26/125  Love Lane Allotment Garages
To consider issues relating to the garages and electrical supply.
Exclusion of public and press recommended due to the confidential nature.
Paper R (pages 134 to 148)

FS26/126  Items for Notification
To receive any items for notification to be included on a future agenda (for information only)
i. Marshalls Bowls Club Lease
ii. Operation Bridges Review
iii. Unity Trust Bank
iv. Strategic Plan
v. LCAS Silver Status submission
vi. Registrar Lease renewal
vii. Civic Protocol
viii. Communications Policy Review
ix. Social Media Policy Review
x. Pensions Discretionary Policy Review
xi. Use of work vehicles by Cllrs & Staff for personal domestic use Review

FS26/127  Time and Date of Next Meeting
To note the date and time of the next Finance and Strategy Committee meeting is scheduled for Tuesday 27 January 2026 at 6:30pm.

Rachel Allbones
Town Clerk
Richmond House
Gainsborough

Thursday, 11 December 2025