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Finance and Strategy Committee
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Open in new tab Agenda & meeting papers can be accessed in the PDF pack above once available.
Committee meetings will be held in the Reading Room at Richmond House, Richmond Park, Morton Terrace, Gainsborough. Public and press are welcome to attend
Committee members:
Councillor Nigel Bowler, Councillor Nicholas Coxon, Councillor Michael Devine, Councillor David Dobbie, Councillor Paul Hooton, Councillor Paul Key, Councillor James Plastow, Councillor Kenneth Woolley, Councillor Mark Binns (sub), Councillor Stephen Blogg (sub)
NOTICE IS HEREBY GIVEN and Members are summoned to attend a meeting of the Finance and Strategy Committee of the Council to be held on Tuesday 22 April 2025 at 6:30pm in the meeting room, Richmond House, Richmond Park, Morton Terrace, Gainsborough, DN21 2RJ at which the under mentioned business will be transacted.
Prior to the commencement of the meeting there will be a public forum when members of the public may speak on any item set out in the agenda for the meeting. A maximum of two individuals to address the Committee for a maximum of 3 minutes each.
AGENDA
FS25/130 Apologies for Absence
To note apologies for absence.
FS25/131 Declarations of Interest
To receive any declarations of interest in accordance with the requirements of the Localism Act 2011.
FS25/132 Dispensation Requests
To consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests, not previously recorded.
FS25/133 Items for Exclusion of Public and Press
To determine which items on the agenda, if any, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.
FS25/134 Minutes of the Previous Meeting
To receive the minutes of the previous Finance and Strategy Committee meeting and resolve to sign these as a true and accurate record.
Paper A Tuesday 25 February 2025 (pages 4 to 7)
FS25/135 Finance Reports
To receive and consider for approval the following financial reports:
i. Unpaid Expenditure Transactions for 15 April 2025 Paper B (pages 8 to 17)
ii. Cashbook Summary (including due and unpaid transactions) for 15 April 2025 Paper C (pages 18 to 20)
iii. Budget Comparison Report (including due and unpaid transactions) for 15 April 2025 Paper D (pages 21 to 57)
FS25/136 Bank Reconciliation
To approve and resolve to sign the monthly bank reconciliations for 28 February 2025 and 31 March 2025 per paragraph 2.2 of Financial Regulations.
Paper E (pages 58 to 74)
Paper F (pages 75 to 91)
FS25/137 Internal Audit Report
To review and note interim internal audit report and consider any action necessary resulting from the report.
Paper G (pages 92 to 112)
FS25/138 Earmarked Reserves
To consider proposed ear marked reserves for YE 31st March 2025.
Paper H (pages 113 to 115)
FS25/139 Outstanding Debtors
To receive report of outstanding debtors and consider any action necessary.
Exclusion of Public and Press recommended due to confidential nature of discussion.
Paper I (pages 116 to 119)
FS25/140 Risk Register and Risk Management Policy
To review the Council’s risk register and Risk Management Policy.
Paper J (pages 120 to 141)
FS25/141 Internal Controls
To review the internal controls in place and consider changes.
Paper K (pages 142 to 146)
FS25/142 Asset Register Review
To note and review the Council’s assets register and approve items for disposal.
Paper L (pages 147 to 161)
FS25/143 Community Grant Applications
To consider grant applications received.
i. Laybo Legacy – £11,214.80 Paper M (pages 162 to 180)
ii. North Notts and Lincs CRP – £1,500 Paper N (pages 181 to 211)
To note that the following Community Grant funds are available:
- £8,799 in 2025 / 2026 budget (Morton Feastival grant still pending)
- £486.97 in earmarked reserves
Paper O (pages 212 to 217)
FS25/144 Items for Notification
To receive any items for notification to be included on a future agenda (for information only)
i. Year End Accounts 2024/2025 – May
ii. AGAR – Section 2 Accounting Statements – May
iii. Debt Recovery Policy – May
iv. Reserves Policy – May
v. Councillor Vacancy (Co-option) Policy Review – May
vi. Scheme of Members Allowances Review – May
vii. Filming and Recording Meetings Policy Review – May
viii. Public Participation at Meetings Policy Review – May
ix. Emergency Plan – June
x. LCAS Silver Status submission – July 2025
xi. Complaints Procedure
xii. Strategic Plan
xiii. Registrar Lease renewal
xiv. Communications Policy Review
xv. GDPR Policy Review
xvi. Employee / Councillor Protocol Review
xvii. Social Media Policy Review
xviii. Publication Scheme & FOI Review
xix. Pensions Discretionary Policy Review
xx. Member Training and Development Policy Review
xxi. Use of work vehicles by Cllrs & Staff for personal domestic use
xxii. Name Badge & ID Card Policy
FS25/145 Time and Date of Next Meeting
To note the date and time of the next Finance and Strategy Committee meeting is scheduled for Tuesday 27 May 2025 at 6:30pm.
Rachel Allbones
Town Clerk
Richmond House
Gainsborough
Tuesday, 15 April 2025
Please let us know if you can’t find something or if you require the information in a different format.
You can telephone the Town Council during office hours at: 01427 811573. Alternatively, you can email us at: townclerk@gainsborough-tc.gov.uk