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Finance and Strategy
March 19 @ 19:00 - 21:00
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Open in new tab Agenda & meeting papers can be accessed in the PDF pack above once available.
Committee meetings will be held in the Reading Room at Richmond House, Richmond Park, Morton Terrace, Gainsborough. Public and press are welcome to attend
Committee members:
Councillor Nigel Bowler, Councillor Richard Craig, Councillor Caz Davies, Councillor Michael Devine, Councillor David Dobbie, Councillor Richard Doy, Councillor Paul Key, Councillor Liam Muggridge, Councillor James Plastow
Notice is hereby given that a meeting of the Finance and Strategy Committee which will be held on Tuesday 19 March 2024 commencing at 7:00pm in the meeting room, Richmond House, Richmond Park, Morton Terrace, Gainsborough, DN21 2RJ and your attendance at such meeting is hereby requested to transact the following business.
AGENDA
FS24/104 Apologies for Absence
To note apologies for absence.
FS24/105 Public Participation Period
Members of the public may make representations, answer questions and give evidence at a meeting which they are entitled to attend in respect of the business on the agenda. A period of up to 15 minutes is permitted for public participation. Participants are restricted to 3 minutes each. Please see the Council’s Public Participation at Meetings Policy and Standing Orders 3 f-i for details.
FS24/106 Declarations of Interest
To receive any declarations of interest in accordance with the requirements of the Localism Act 2011.
FS24/107 Dispensation Requests
To consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests, not previously recorded.
FS24/108 Items for Exclusion of Public and Press
To determine which items on the agenda, if any, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items.
FS24/109 Minutes of the Previous Meeting
To receive the minutes of the previous Finance and Strategy Committee meeting and resolve to sign these as a true and accurate record.
Paper A Tuesday 23 January 2024 (pages 4 to 9)
FS24/110 Finance Reports
To receive and consider for approval the following financial reports:
1. Unpaid Expenditure Transactions for 14 March 2024 Paper B (pages 10 to 16)
2. Cashbook Summary (including due and unpaid transactions) for 14 March 2024 Paper C (pages 17 to 18)
3. Budget Comparison Report (including due and unpaid transactions) for 14 March 2024 Paper D (pages 19 to 54)
FS24/111 Bank Reconciliation
To approve and resolve to sign the monthly bank reconciliations for 29 February 2024 per paragraph 2.2 of Financial Regulations.
Paper E (pages 55 to 67)
FS24/112 Earmarked Reserves
To consider proposed ear marked reserves for YE 31st March 2024.
Paper F (pages 68 to 70)
FS24/113 Outstanding Debtors
To receive report of outstanding debtors and consider any action necessary.
Paper G (pages 71 to 73)
FS24/114 Risk Register and Risk Management Policy
To review the Council’s risk register and Risk Management Policy.
Paper H (pages 74 to 95)
FS24/115 Internal Controls
To review the internal controls in place and consider changes.
Paper I (pages 96 to 100)
FS24/114 Items for Notification
To receive any items for notification to be included on a future agenda (for information only)
- Asset Register Review
- Protocol for the Death of a Senior Figure Review
- Filming and Recording Meetings Policy Review
- Public Participation at Meetings Policy Review
- Anti-Fraud and Corruption Policy Review
- Communications Policy Review
- GDPR Policy Review
- Councillor Vacancy (Co-option) Policy Review
- Employee / Councillor Protocol Review
- Social Media Policy Review
- Publication Scheme & FOI Review
- Pensions Discretionary Policy Review
- Member Training and Development Policy Review
- Strategic Plan
- Investments
- Registrar Lease renewal
- Additional Bank Account
- LCAS Quality Status
FS24/115 Time and Date of Next Meeting
To consider amending the next scheduled for Finance and Strategy Committee meeting of Tuesday 16 April 2024 at 7:00pm to Tuesday 30 April 2024 at 7:00pm.
Rachel Allbones
Interim Town Clerk
Richmond House
Gainsborough
Thursday, 14 March 2024