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BEGIN:VEVENT
DTSTART;TZID=Europe/London:20260901T183000
DTEND;TZID=Europe/London:20260901T203000
DTSTAMP:20261007T124853Z
CREATED:20260506T081531Z
LAST-MODIFIED:20261007T124853Z
UID:48772-1788287400-1788294600@gainsborough-tc.gov.uk
SUMMARY:Full Council - Tuesday 1 September 2026 at 6:30pm
DESCRIPTION:AGENDA PACK - Tuesday 1 September 2026 - Full Council\n2026-09-01 Full Council Minutes\n Agenda and Minutes\nPresent: Councillors Sheila Bibb\, Mark Binns\, Nigel Bowler\, Nicholas Coxon\, Michael Devine\, David Dobbie\, Richard Doy\, Paul Key\, James Plastow\, Glenn Puxty\, Richard Thompson\, Kenneth Woolley \nIn Attendance:\nRachel Allbones                  Town Clerk \nAlso Present:                    Paul Drury\, Lincolnshire Armed Forces Community Covenant Officer\nWLDC Councillor Karen Carless\n1 member of the public \nFC27/072  Apologies for Absence\nTo note apologies for absence. \nMinutes:\nApologies were received from Councillors Blogg\, Craig\, Dannatt\, Hooton. \nFC27/073  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nMinutes:\nNo declarations of interest were declared. \nFC27/074  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nMinutes:\nNo dispensation requests were made. \nFC27/075  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve accordingly. \nMinutes:\nNo items for the exclusion of public and press. \nFC27/076  Presentation from Lincolnshire Armed Forces Community Covenant Officer\nTo receive a presentation from Paul Drury\, Lincolnshire Armed Forces Community Covenant Officer. \nMinutes:\nMembers received a presentation from Paul Drury\, Lincolnshire Armed Forces Community Covenant Officer.\nMembers were advised that the Council could become an Armed Forces Friendly Council by signing the Armed Forces Covenant and committing to honour the Covenant and support the Armed Forces Community.\nIt was noted that\, following signing\, Members would receive a one-day training session. Members were also advised that North Hykeham Town Council and Mablethorpe and Sutton Town Council had already signed the Covenant.\nNote: Paul Drury left the meeting following the presentation. \nFC27/077  Minutes of the Previous Meeting (Paper A pages 4 to 9)\nTo receive and resolve to sign as a true and accurate record the minutes of the Council meeting held on Tuesday 7 July 2026. \nMinutes:\nRESOLVED: That the minutes of the Council meeting held on Tuesday 7 July 2026 be approved as a true and accurate record and signed by the Chair.\nNote: Councillors Binns and Doy abstained from voting on the above resolution. \nFC27/078  Committee Meeting Minutes\nTo note receipt of the draft minutes of the Committee meetings and the decisions contained therein.\ni. Finance and Strategy Committee\, Tuesday 7 July 2026 (Paper B pages 10 to 12)\nii. Personnel Committee\, Wednesday 8 July 2026 (Paper C pages 13 to 15)\niii. Property and Services Committee\, Tuesday 14 July 2026 (Paper D pages 16 to 19)\niv. Planning Committee\, Tuesday 21 July 2026 Inquorate\nv. Neighbourhood Plan Working Group\, Thursday 23 July 2026 (Paper E pages 20 to 24)\nvi. Finance and Strategy Committee\, Tuesday 28 July 2026 (Paper F pages 25 to 28)\nvii. Planning Committee\, Tuesday 18 August 2026 (Paper G pages 29 to 34)\nviii. Finance and Strategy Committee\, Tuesday 25 August 2026 (Paper H pages 35 to 37) \nMinutes:\nRESOLVED: To NOTE the draft minutes of the Committees. \nNote: Councillors Key and Plastow abstained from voting on the above resolution. \nFC27/079  Committee and Working Group Appointments\nTo appoint Members to the following committees and working groups:\ni. X1 Planning Committee\nii. X1 Neighbourhood Plan Working Group\niii. X1 Property & Services Committee – substitute\niv. X1 Personnel Committee – substitute \nMinutes:\nRESOLVED: To defer all appointments until after the by-election.\nNote: Councillor Plastow voted against the above resolution.\nNote: Councillors Dobbie and Key abstained from voting on the above resolution. \nFC27/080  Announcements\nTo receive and note updates from:\ni. Chair of Council\nii. Leader of Council\niii. Representatives on Outside Bodies\niv. Town Clerk \nMinutes:\ni. Chair of Council\nNo announcements received. \nii. Leader of Council\nThe Leader advised that he had attended the first Aisby Walk Community Day\, a meeting with Local Partnerships\, and a meeting with WLDC Officers regarding the Christmas Lights Festival. The latter two meetings were attended alongside the Town Clerk. \niii. Representatives on Outside Bodies\nCouncillor Woolley advised that he is looking into getting a War memorial plaque for Gainsborough to identify the significant role Gainsborough played during the First World War. \niv. Town Clerk (Paper I pages 38 to 44)\nRESOLVED: To reschedule the Planning Committee meeting for September for Monday 14 September 2026 due to the Community Emergency Plan tabletop exercise. \nNote: Councillors Binns\, Dobbie and Doy abstained from voting on the above resolution.\n\nRESOLVED: To NOTE the Town Clerk’s report. \nFC27/081  Local Government Reorganisation\nTo consider any recent updates. \nMinutes:\nMembers noted the Government announcement on its decision on Local Government Reorganisation (LGR) in Greater Lincolnshire which would see the creation of two new unitary authorities – a Lincoln City unitary and a Lincolnshire unitary.\nThe new unitary authorities would comprise:\n• a Lincoln City unitary council (covering an extended area from the current city boundary incorporating some wards in the West Lindsey and North Kesteven districts)\n• a Lincolnshire unitary council (covering the rest of the West Lindsey and North Kesteven districts as well as the remaining four district council areas)\n• North Lincolnshire Council and North East Lincolnshire Council (already unitaries) to remain as they are. \nFC27/082  Correspondence (Paper J pages 45 to 46)\nTo note the correspondence previously circulated by email (for information only).\n \nMinutes:\nRESOLVED: To NOTE the correspondence circulated. \nFC27/083  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only) \nMinutes:\ni. Armed Forces Covenant\nii. Presentation of x2 past mayors badges.\niii. Debt Write Off \nFC27/084  Time and Date of Next Meeting\nTo note the date and time of the next Full Council meeting is scheduled for Tuesday 6 October 2026 at 6:30pm. \nMinutes:\nRESOLVED: To NOTE the next Full Council meeting is scheduled for Tuesday 6 October 2026 at 6:30pm at Richmond House\, Morton Terrace. \n  \nSupplementary Agenda\nFC27/085  Recommendation made by Committee\nTo consider the following recommendation from Finance and Strategy Committee held 25 August 2026 (FS27/054 Investments)\nRESOLVED: To RECOMMEND TO FULL COUNCIL that the £164\,791.44 S106 funding be temporarily invested in the CCLA Public Sector Deposit Fund until the Aisby Walk Skate Park invoice is received and payment is required.\nTo amend paragraph 10.5 of the Investment Strategy to reflect the temporary increase in the amount invested with CCLA. \nMinutes:\nFinance and Strategy Committee held 25 August 2026 (FS27/054 Investments)\nRESOLVED: That the £164\,791.44 S106 funding be temporarily invested in the CCLA Public Sector Deposit Fund until the Aisby Walk Skate Park invoice is received and payment is required.\nTo amend paragraph 10.5 of the Investment Strategy to reflect the temporary increase in the amount invested with CCLA. \nThe meeting closed at 7:53pm.
URL:https://gainsborough-tc.gov.uk/meeting/full-council-43/
LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom
CATEGORIES:Full Council
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Europe/London:20260908T183000
DTEND;TZID=Europe/London:20260908T203000
DTSTAMP:20260917T133525Z
CREATED:20260506T075953Z
LAST-MODIFIED:20260917T133525Z
UID:48749-1788892200-1788899400@gainsborough-tc.gov.uk
SUMMARY:Property and Services Committee - Tuesday 8 September 2026 at 6:30pm
DESCRIPTION:AGENDA - Tuesday 8 September 2026 - Property and Services Committee PUBLIC\nDRAFT 2026-09-08 Property and Services Committee Minutes\n  \nAgenda and Draft Minutes\nPresent: Councillors Nicholas Coxon\, Richard Craig\, Dennis Dannatt\, Paul Key\, Richard Thompson \nIn attendance:\nRachel Alllbones                  Town Clerk\nSean Alcock                        Operations Manager\nAmanda Clarke                   Communities Officer \nPrior to the commencement of the meeting a member of the public addressed the Committee in relation to item PS27/053\, then left the meeting. \nPS27/047  Apologies for Absence\nTo note apologies for absence. \nMinutes:\nApologies were received from Councillors Bibb\, Plastow\, Hooton. \nPS27/048  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nMinutes:\nCouncillor Key declared a personal interest in agenda item PS27/057 as he knew one of the nominees.\nCouncillor Coxon declared a personal interest in agenda item PS27/057 as he knew one of the nominees. \nPS27/049  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nMinutes:\nNo dispensation requests were received. \nPS27/050  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960\, Section 1 (2)\, and to resolve accordingly. \nMinutes:\nRESOLVED: To exclude the public and press from items PS27/053\, PS27/054\, PS27/056 and PS27/057 in accordance with Section 1(2) of the Public Bodies (Admissions to Meetings) Act 1960\, due to the confidential nature of the business to be discussed. \nPS27/051  Minutes of the Previous Meeting (Paper A pages 4 to 7)\nTo receive and resolve to sign as a true and accurate record the minutes of the Property and Services Committee held on Tuesday 14 July 2026. \nMinutes:\nRESOLVED: That the minutes of the Property and Services Committee meeting held on Tuesday 14 July 2026 be approved as a true and accurate record and signed by the Chair. \nPS27/052  Allotment Tenancy Agreement – Use of Vehicles on Allotment Sites (Paper B pages 8 to 11)\nTo consider amending the Allotment Tenancy Agreement to provide greater clarity for tenants and to support the safe use of vehicles allotment sites. \nMinutes:\nRESOLVED: To\ni. Approve the proposed amendments to clauses 13.1 and 13.2 of the Allotment Tenancy Agreement\, as set out in section 3 of the report.\nii. Approve the introduction of a maximum speed limit of 5 mph for vehicles being driven or ridden on Council allotment sites.\niii. Approve the inclusion of specific provisions relating to electric scooters\, electric bicycles and other mechanically or electrically propelled vehicles to provide clear and consistent guidance to allotment tenants.\niv. Delegate authority to the appropriate Council Officer to make any minor consequential amendments to the Allotment Tenancy Agreement required to give effect to the Committee’s decision\, subject to any necessary legal review.\nNote: Councillor Key abstained from voting on the above resolution. \nPS27/053  Tenancy Breach Report (Paper C pages 12 to 22)\nTo consider breaches of the Allotment Tenancy Agreements at Foxby Hill and Spital Hill allotment sites and determine on whether the relevant tenancies should be terminated by re-entry.\nExclusion of public and press recommended due to the confidential nature of the information. \nMinutes:\nRESOLVED: To\ni. Terminate the tenancy by re-entry and instructs the Communities Officer to issue a Notice of Re-entry to the tenant of Foxby Hill Garden A\, in accordance with Clause 9 of the Allotment Tenancy Agreement and paragraph 3.4 of the Allotment Tenancy Agreement Breach and Re-entry Policy\, on the basis that the tenant failed to remedy the notified breach concerning the cultivation and maintenance of the allotment within the specified timescale.\nii. Terminate the tenancy by re-entry and instructs the Communities Officer to issue a Notice of Re-entry to the tenant of Spital Hill Garden A\, in accordance with Clause 9 of the Allotment Tenancy Agreement and paragraph 3.4 of the Allotment Tenancy Agreement Breach and Re-entry Policy\, on the basis that the tenant failed to remedy the notified breach concerning the cultivation and maintenance of the allotment within the specified timescale.\niii. Permit the Communities Officer to continue working with the tenant of Spital Hill Garden B to encourage improvement of the plot\, with progress reports to be presented to the Committee in March and July 2027\, and for breach monitoring to continue in accordance with the policy during the March and July inspections.\nNote: The Communities Officer left the meeting at 7:19pm. \nPS27/054  General Cemetery Memorial Testing Phase One 2026 (Paper D pages 23 to 26)\nTo consider quotations received for the first phase of testing as part of the five-year review and retesting programme.\nExclusion of public and press recommended due to commercially sensitive information. \nMinutes:\nRESOLVED: To appoint Retford Memorials to carry out Phase One of the memorial retesting programme in the General Cemetery (1\,463 grave plots) at a cost of £2.90 plus VAT per memorial inspection. \nPS27/055  Play Area RoSPA Safety Inspection Reports (Paper E pages 27 to 40) \nTo receive the annual RoSPA play area safety inspection report summary and consider any resulting actions. \nMinutes:\nRESOLVED: To note the annual RoSPA play area safety inspection report summary and resulting actions planned. \nPS27/056  Urgent Tree Works and Replanting (Paper F pages 41 to 44)\nTo seek approval for a proportionate\, risk-based approach to the management and replacement of trees on Council-owned or Council-managed land.\nExclusion of public and press recommended due to commercially sensitive information. \nMinutes:\nRESOLVED: To\ni. Approve the identified urgent tree-felling works at a total quoted cost of £3\,500 +VAT.\nii. Delegate authority to Officers to research\, select and purchase appropriate replacement trees following removal\, having regard to the principles set out in the report. \nPS27/057  Citizen of the Year Award 2026 (Paper G pages 45 to 50)\nTo consider nominations received and approve who\, if any\, should be awarded the Citizen of the Year Award 2026.\nExclusion of public and press recommended due to the confidential nature of the information. \nMinutes:\nRESOLVED: That neither nomination sufficiently meets the published criteria and to not to make an award for 2026.\nNote: Councillors Coxon and Key abstained from voting on the above resolution. \nPS27/058  2027 / 2028 Budget\nTo consider budget requirements for 2027/28 for this Committee.\nThe following specific budgetary areas are considered as part of the Committee’s remit: \n\nGrounds Maintenance\nRichmond House & Park\nSports Grounds\nCemetery\nPlay Areas\nAllotments\nPublic Realm\nEvents\nChristmas Lights\n\nMinutes:\nMembers considered the requirements to identify additional budget needs for the 2027/28 financial year within the Committee’s remit. It was noted that the draft budget will be presented at the next meeting and that proposals should be submitted to the Town Clerk in advance.\nThe Committee’s budget responsibilities include \n\nGrounds Maintenance\nRichmond House & Park\nSports Grounds\nCemetery\nPlay Areas\nAllotments\nPublic Realm\nEvents\nChristmas Lights\n\nRESOLVED: That Members review the budgetary requirements of the above service areas and submit any proposals for inclusion in the draft 2027/28 budget to the Town Clerk prior to the next meeting. \nPS27/059  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only): \nMinutes: \nRESOLVED: to NOTE the items for notification to be included on a future agendas:\ni. 2027 / 2028 Draft Budget\nii. Richmond House & Park Condition Report\niii. Richmond Park Outbuilding Repair Quotes\niv. General Cemetery Chapel\nv. Fire Risk Assessment Remedials – Marshalls Main Pavilion\nvi. Fire Risk Assessment Remedials – Marshalls Bowls Pavilion\nvii. Volunteer Recognition \nPS27/060  Time and Date of Next Meeting\nTo note that the next meeting of the Property and Services Committee is scheduled for Tuesday 10 November 2026 at 6:30pm. \nMinutes:\nRESOLVED: To note the next Property and Services Committee meeting is scheduled for Tuesday 10 November 2026 at 6:30pm at Richmond House\, Morton Terrace. \nThe meeting closed at 7:36pm.
URL:https://gainsborough-tc.gov.uk/meeting/property-and-services-committee-38/
LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom
CATEGORIES:Property & Services Committee
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Europe/London:20260914T183000
DTEND;TZID=Europe/London:20260914T203000
DTSTAMP:20260917T133839Z
CREATED:20260506T082743Z
LAST-MODIFIED:20260917T133839Z
UID:48797-1789410600-1789417800@gainsborough-tc.gov.uk
SUMMARY:Planning Commitee - Monday 14 September 2026 at 6:30pm
DESCRIPTION:AGENDA PACK - Monday 14 September 2026 - Planning Committee\nDRAFT 2026-09-14 Planning Meeting Minutes\n  \nAgenda and Draft Minutes\nPresent: Councillors Michael Devine\, David Dobbie\, Paul Key\, James Plastow\, Glenn Puxty \nIn Attendance:\nNatasha Gardener        Assistant Clerk \nPL27/050  Apologies for Absence\nTo note apologies for absence. \nMinutes:\nApologies for absence were received from Councillors S Blogg\, R Craig\, P Hooton\, R Thompson. \nPL27/051  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nMinutes:\nCouncillor Puxty declared an interest in PL27/055 as a resident of the property. \nPL27/052  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nMinutes:\nNo dispensation requests were received. \nPL27/053  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960\, section 1(2)\, and to resolve accordingly. \nMinutes:\nNo items for exclusion of public and press. \nPL27/054  Minutes of the Previous Meeting (Paper A pages 4 to 9)\nTo receive and resolve to sign as a true and accurate record the minutes of the Planning Committee meeting held on Tuesday 18 August 2026. \nMinutes:\nRESOLVED: That the minutes of the Planning Committee meeting held on Tuesday 18 August 2026 be approved as a true and accurate record and signed by the Chair.\nNote: Councillors Key and Devine abstained on voting on the above resolution. \nPL27/055  Planning Application\nTo consider planning application received.\nApplication Ref No: WL/2026/00805 (received 07/09/26) – observations by 12/10/2026\nProposal: Listed building consent for proposed repair works to lucum structure\nLocation: Miller Court\, Bridge Street\, Gainsborough \nMinutes:\nCouncillor Dobbie arrived at the meeting at 6:33pm.\nRESOLVED: To support the application. \nPL27/056  Decision Notice (Paper B pages 10 to 21)\nTo note decision notice received.\nApplication Ref No: WL/2026/00293 GRANTED (Delegated)\nProposal: Listed building consent for conversion of existing office space to 1no. residential apartment including external alterations.\nLocation: 33 Market Street\, Gainsborough \nMinutes:\nRESOLVED: To NOTE the decision notice. \nPL27/057  Decision Notice (Paper C pages 22 to 36)\nTo note decision notice received.\nApplication Ref No: WL/2026/00585 GRANTED (Delegated)\nProposal: Planning application for single storey rear extension.\nLocation: Thonock View\, Morton Front\, Gainsborough \nMinutes:\nRESOLVED: To NOTE the decision notice. \nPL27/058  Decision Notice (Paper D pages 37 to 51)\nTo note decision notice received.\nApplication Ref No: WL/2026/00688 GRANTED (Delegated)\nProposal: Planning application for installation of defibrillator and bleed kit cabinets.\nLocation: 24 Market Place\, Gainsborough \nMinutes:\nRESOLVED: To NOTE the decision notice. \nPL27/059  Decision Notice (Paper E pages 52 to 64)\nTo note decision notice received.\nApplication Ref No: WL/2026/00633 GRANTED (Delegated)\nProposal: Planning application to erect two storey side extension.\nLocation: 37 Becket Avenue\, Gainsborough \nMinutes:\nRESOLVED: To NOTE the decision notice. \nPL27/060  Decision Notice (Paper F pages 65 to 81)\nTo note decision notice received.\nApplication Ref No: WL/2026/00658 GRANTED (Delegated)\nProposal: Planning application for change of use of flat to podiatry practice.\nLocation: 17 Morley Street\, Gainsborough \nMinutes:\nRESOLVED: To NOTE the decision notice. \nPL27/061  Decision Notice (Paper G pages 82 to 97)\nTo note decision notice received.\nApplication Ref No: WL/2026/00677 GRANTED (Delegated)\nProposal: Planning application for extension of dropped kerb.\nLocation: 174 Lea Road\, Gainsborough \nMinutes:\nRESOLVED: To NOTE the decision notice. \nPL27/062  Street Naming Requests\nTo consider any street naming requests received. \nMinutes:\nNo street naming requests were received. \nPL27/063  Tree Preservation Orders\nTo consider any Tree Preservation Orders received. \nMinutes: \nNo tree preservation orders were received. \nPL27/064  Items for Notification\nTo receive items for notification and to note any items for inclusion on a future agenda (information only). \nMinutes:\nTo receive items for notification and to note any items for inclusion on a future agenda (information only).\ni. DMMO Application for footpath from Mayfield to Margaret Close\nii. Asset Transfer Response – Queensfield Playing Field\niii. Lea Road – Speed Survey – LRSP \nPL27/065  Time and Date of Next Meeting\nTo note that the next meeting of the Planning Committee is scheduled for Tuesday 20 October 2026 at 6:30pm. \nMinutes:\nRESOLVED: To NOTE that the next meeting of the Planning Committee is scheduled for Tuesday 20 October 2026 at 6:30pm. \nThe meeting closed at 6:47pm.
URL:https://gainsborough-tc.gov.uk/meeting/planning-commitee/
LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom
CATEGORIES:Planning
END:VEVENT
BEGIN:VEVENT
DTSTART;TZID=Europe/London:20260922T183000
DTEND;TZID=Europe/London:20260922T203000
DTSTAMP:20261012T085635Z
CREATED:20260506T083908Z
LAST-MODIFIED:20261012T085635Z
UID:48821-1790101800-1790109000@gainsborough-tc.gov.uk
SUMMARY:Finance and Strategy Committee - Tuesday 22 September 2026 at 6:30pm
DESCRIPTION:AGENDA PACK - Tuesday 22 September 2026 - Finance and Strategy Committee PUBLIC\nDRAFT 2026-09-22 Finance and Strategy Committee Minutes\n  \nAgenda and Draft Minutes\nPresent: Councillors Stephen Blogg\, Nigel Bowler\, Nicholas Coxon\, Michael Devine\, David Dobbie\, Paul Key\, Glenn Puxty\, Richard Thompson (substitute) \nIn Attendance:\nRachel Allbones                  Town Clerk & Responsible Finance Officer \nVenue: Meeting Room\, Richmond House\, Richmond Park\, Morton Terrace\, Gainsborough\, DN21 2RJ \nFS27/058  Apologies for Absence\nTo note apologies for absence. \nMinutes:\nApologies were received from Councillors Bibb\, Craig\, Hooton. \nFS27/059  Declarations of Interest\nTo receive any declarations of interest in accordance with the requirements of the Localism Act 2011. \nMinutes:\nCouncillor Dobbie declared a personal interest in agenda item FS27/065ii\, as he has previously given them £1\,000 from his WLDC Councillor Initiative Fund. \nFS27/060  Dispensation Requests\nTo consider any dispensation requests received by the Town Clerk in relation to personal and/or disclosable pecuniary interests\, not previously recorded. \nMinutes:\nNo dispensation requests were received. \nFS27/061  Items for Exclusion of Public and Press\nTo determine which items on the agenda\, if any\, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. \nMinutes:\nNo items for the exclusion of public and press were received. \nFS27/062  Minutes of the Previous Meeting\nTo receive and resolve to sign as a true and accurate record the minutes of the Finance and Strategy Committee meeting held on Tuesday 25 August 2026.\nPaper A (pages 4 to 6) \nMinutes:\nRESOLVED: That the minutes of the Finance and Strategy Committee meeting held on Tuesday 25 August 2026 be approved as a true and accurate record and signed by the Chair. \nFS27/063  Finance Reports\nTo receive and consider for approval the following financial reports:\ni. Unpaid Expenditure Transactions for 17 September 2026 Paper B (pages 7 to 13)\nii. Cashbook Summary (including due and unpaid transactions) for 17 September 2026 Paper C (pages 14 to 15)\niii. Budget Comparison Report (including due and unpaid transactions) for 17 September 2026 Paper D (pages 16 to 52)  \nMinutes:\nRESOLVED: To receive\, note and approve the following reports:\ni. Unpaid Expenditure Transactions for 17 September 2026;\nii. Cashbook Summary (including due and unpaid transactions) for 17 September 2026;\niii. Budget Comparison Report (including due and unpaid transactions) for 17 September 2026. \nFS27/064  Bank Reconciliation\nTo approve and resolve to sign the monthly bank reconciliations for 31 August 2026 per paragraph 2.2 of Financial Regulations.\nPaper E (pages 53 to 69) \nMinutes:\nRESOLVED: That the monthly bank reconciliations for 31 August 2026 be approved and signed\, with the following closing balances:\n• HSBC Current/Deposit Account: £414\,705.33\n• CCLA: £500\,000.00 \nFS27/065 Community Grant Applications\nTo consider grant applications received.\ni. Gainsborough Armed Forces and Veterans Breakfast Club – £1\,000 Paper F (pages 70 to 74)\nii. Bearded Fishermen Charity – £1\,500 Paper G (pages 75 to 80)\niii. Workhouse Players – £1\,808 Paper H (pages 81 to 85)\niv. Gainsborough Trinity Walking Football Club – £700 Paper I (pages 86 to 92)\nvi. Chris the Mindset Coach CIC – £1\,000 Paper J (pages 93 to 100) \nTo note that the following Community Grant funds are available: \n\n£890.06 in 2026 / 2027 budget\n£3\,549 in earmarked reserves\n\nPaper K (pages 101 to 106) \nMinutes:\nMembers considered the following grant applications received.\ni. Gainsborough Armed Forces and Veterans Breakfast Club – £1\,000\nRESOLVED: To award Gainsborough Armed Forces and Veterans Breakfast Club a Community Grant of £1\,000.\nNote: Councillors Dobbie and Puxty abstained from voting on the above resolution. \nii. Bearded Fishermen Charity – £1\,500\nNote: Councillor Dobbie left the meeting for this agenda item.\nRESOLVED: That the community grant application be declined as the project commencement date provided was 22 July 2026\, meaning the project had already commenced. The Council’s Community Grant Policy states that “Grants will only be awarded for forthcoming projects and not retrospectively.” The application was therefore deemed ineligible for funding.\nMembers welcomed the organisation’s work within the community and encouraged the submission of applications for any future eligible projects that meet the Council’s grant criteria.\nNote: Councillor Coxon voted against the above resolution.\nNote: Councillor Dobbie returned to the meeting. \niii. Workhouse Players – £1\,808\nRESOLVED: That the community grant application be declined as the project commencement date provided was 1 July 2026\, meaning the project had already commenced. The Council’s Community Grant Policy states that “Grants will only be awarded for forthcoming projects and not retrospectively.” The application was therefore deemed ineligible for funding.\nMembers welcomed the organisation’s work within the community and encouraged the submission of applications for any future eligible projects that meet the Council’s grant criteria.\nNote: Councillor Coxon voted against the above resolution. \niv. Gainsborough Trinity Walking Football Club – £700\nRESOLVED: To award Gainsborough Trinity Walking Football Club a Community Grant of £700. \nv. Chris the Mindset Coach CIC – £1\,000\nMembers raised concerns that the funding is expected to only benefit 12 people.\nIt was proposed and seconded to award £500\nWith 3 votes for\, 3 votes against and 1 abstention the Chair gave a casting vote of against.\nRESOLVED: To not award a Community Grant to Chris the Mindset Coach CIC. \nFS27/066  Anti-Fraud and Corruption Policy Review\nTo review and adopt updated Anti-Fraud and Corruption Policy.\nPaper L (pages 107 to 116) Current Policy\nPaper M (pages 117 to 137) Reviewed Policy \nMinutes:\nRESOLVED: To adopt the reviewed and updated Anti-Fraud\, Bribery and Corruption Policy. \nFS27/067  Items for Notification\nTo receive any items for notification to be included on a future agenda (for information only)\ni. Asset Transfer Update – October\nii. Revised 2026 / 2027 Budget – October\niii. Report on grants to the Council from external bodies – October\niv. Document Retention Policy Review – October\nv. Draft 2027 / 2028 Budget & Estimate – November\nvi. Data Breaching Policy Review – December\nvii. Data Protection Policy Review – December\nviii. General Privacy Notice Review – December\nix. Privacy Notice for Staff*\, Councillors and Role Holders** Review – December\nx. Subject Access Request Procedure Review – December\nxi. Operation Bridges Review\nxii. Civic Protocol\nxiii. Registrar Lease renewal\nxiv. Newsletter\nxv. Unity Trust Bank\nxvi. Strategic Plan\nxvii. LCAS Silver Status submission  \nMinutes:\nRESOLVED: To NOTE the items for notification to be included on a future agendas:\ni. Asset Transfer Update – October\nii. Revised 2026 / 2027 Budget – October\niii. Report on grants to the Council from external bodies – October\niv. Community Grants Policy & Application Form – October\nv. Document Retention Policy Review – October\nvi. Draft 2027 / 2028 Budget & Estimate – November\nvii. Data Breaching Policy Review – December\nviii. Data Protection Policy Review – December\nix. General Privacy Notice Review – December\nx. Privacy Notice for Staff*\, Councillors and Role Holders** Review – December\nxi. Subject Access Request Procedure Review – December\nxii. Operation Bridges Review\nxiii. Civic Protocol\nxiv. Registrar Lease renewal\nxv. Newsletter\nxvi. Unity Trust Bank\nxvii. Strategic Plan\nxviii. LCAS Silver Status submission \nFS27/068  Time and Date of Next Meeting\nTo note the date and time of the next Finance and Strategy Committee meeting is scheduled for Tuesday 27 October 2026 at 6:30pm. \nMinutes:\nRESOLVED: To NOTE the date and time of the next Finance and Strategy Committee meeting scheduled for Tuesday 27 October 2026 at 6:30pm at Richmond House\, Morton Terrace. \nThe meeting closed at 7:59pm.
URL:https://gainsborough-tc.gov.uk/meeting/finance-and-strategy-committee-56/
LOCATION:Richmond House\, Richmond House\, Richmond Park\, GAINSBOROUGH\, Lincolnshire\, DN21 2RJ\, United Kingdom
CATEGORIES:Finance & Strategy Committee
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END:VCALENDAR